What are the security measures for serviced offices?Physical and network security

• Update:2023/11/14

In recent years, more and more people are starting their own businesses as social conditions and work styles change.As a result, many people are using rented offices as workplaces.A serviced office is an office in a good location, such as near a train station, and is equipped with chairs, desks, and Internet access necessary for business.Convenience is its charm, but some may wonder, “Is it safe from a security standpoint?” Some people may be concerned about security.If important confidential company information is leaked to outside parties, it would be a disaster.

But don’t worry. There are a variety of security measures that can be taken at a serviced office. Here are some specific security measures for serviced offices.

Two security measures for your serviced office!

Today, serviced offices have introduced a variety of security measures. It can be divided into two categories.

1. Physical security measures (security cameras, auto locks, etc.)
2. Network security measures (e.g., access authorization measures)

Physical security measures are related to “in and out” and “storage”

Typical physical security measures are systems related to “ingress and egress”. There are four main ones.

1. Security cameras

These are installed at entrances and exits of serviced offices and on floors to record people’s comings and goings and to check for suspicious persons.

2. Auto-locking

The system unlocks the door using a card key or fingerprint authentication provided to the user in advance, and automatically locks the door after the user enters the office. This prevents outsiders and suspicious persons from entering the office.

3. Security guard

Security guards from a security company contracted by the serviced office will patrol the entrance and floors and check security cameras. In the event of any abnormality, they will be on the scene immediately.

4. Receptionists

By stationing a receptionist at the entrance, it is possible to handle visitors from the outside, check people in and out, and also serve to prevent intruders from entering the building.

In addition, physical security measures include systems for “storage”. These are the following two.

5. Locker with key (desk)

A locker (desk) for storing one’s personal belongings and valuables. This provides peace of mind for those who cannot leave their seats for fear that their valuables will be stolen.

6. Lockable cabinet

These shelves are used to store important documents containing company and personal information. Some are large enough to hold a lot of storage.

These are the physical security measures. If you are using an office for rent, you may want to check the availability of these.

Network security measures are based on the latest IT technology.

Many serviced offices provide Internet access via wireless LAN. So what are some of the security measures in place for that Internet?

1. SSID and encryption key provided.

Generally, when using a wireless LAN, a set of individual SSIDs and encryption keys are provided for each user. Therefore, only the user can access the system.

2. Disable file and printer sharing network

Some computers may have file and printer sharing settings enabled.In such a case, other users of the same wireless LAN can refer to the files, thus creating a risk of information leakage.Therefore, you can prevent others from accessing your files by disabling file and printer sharing settings.

These are the Internet security measures.Even with wireless LAN, if you choose an office that has an SSID and encryption key, and on top of that, if you take measures such as disabling sharing settings, the risk of information leaks is greatly reduced and security is ensured. If you are considering using a serviced office, you should keep this in mind.

If you’re looking for an office to rent, Tensho Office is the place to go!

Finally, if you are interested in renting an office, please consider Tensho Office.Tensho Office operates 27 serviced office locations in central Tokyo (Chiyoda, Minato, Chuo-ku, etc.) with the following features.

1. Reasonable cost

The initial cost is only an entrance contract fee and the first month’s rent. The entrance contract fee is 50,000 yen for single rooms and booth type rooms, and 100,000 yen for fully private room type rooms, which is very reasonable.On top of that, there is no need to pay any deposit, security deposit, or key money that is normally charged for office space, which reduces the burden of moving in.Furthermore, Internet usage fees, conference room usage fees, and utilities are all included in the common service fee, significantly reducing monthly running costs.

2. Corporate registration also available

Many serviced offices do not allow corporate registration. However, at Tensho Office, corporate registration is available, so those who want to start a business can rest assured.

3. Fully equipped

• Office furniture (chairs, desks, etc.)
• Meeting room
• Shredders
• Dedicated mailboxes and delivery boxes
• Internet

and more. Therefore, we have all the equipment you need for your work.

Summary

There are two main types of security measures for serviced offices: physical security measures and network security measures.First, physical security measures are

• Security cameras (check for suspicious persons)
• Auto-locking (to prevent outside intruders)
• Security guard (office security)
• Receptionist (manages people coming and going)

and systems related to “in and out” such as

• Lockers with locks (for storing valuables and other important items)
• Lockable cabinet (document storage)

There is a system for “storage” of.
Next, network security measures include

• SSID and encryption key provided.
• Disable file and printer sharing network

The two are as follows.
In order to use the serviced office comfortably and safely, we recommend that you do what you can to protect yourself.