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Serviced office in Tokyo is Tensho office Column list Basic Knowledge of serviced offices List of things you need for your office! 24 choices of furniture, appliances, stationery, etc

List of things you need for your office! 24 choices of furniture, appliances, stationery, etc

Basic Knowledge of serviced offices
Office furniture -desks, chairs, computers

What do you need to set up an office as a business owner? In addition to a desk and office equipment, an office must have appliances.

In this article, we will introduce 24 choices of furniture, appliances, stationery, and other items needed for an office. If you are planning to open an office or want to open one in the future, please refer to this article.

【Tokyo】Search for inexpensive private
serviced offices

Registration available, close to station,
free internet, free meeting rooms,
office furniture available

Office furniture

First, let’s look at some essential office furniture.

Desk

Provide enough desks for the number of staff working. Adding more desks later may require a change in layout, which can be time-consuming. It is wise to prepare desks in consideration of future plans to increase the number of staff.

Some staff members may be away from the office during the day for outings or other reasons, and some may work remotely. In such cases, it is recommended to use a “free-address office” where each staff member can use any available seat, rather than having a specific seat for each person.

Free-address offices are expected to reduce both space and equipment costs, and there is a great potential for increased communication among staff members.

Wagons and side desks

Depending on the type of industry and the nature of the work, if there are many materials to be managed by each person, a wagon or side desk is needed in addition to a desk.

Chair

Chairs for use at a desk should be purchased to match the desk, including height. It is wise to avoid chairs with ill-fitting heights, as they can have a negative impact on work accuracy and productivity.

Table

If the nature of the work is such that there are meetings both inside and outside the company, a table will be provided. It should also be usable for lunch and breaks.

Filing cabinet

If the nature of the business is such that a paperless system is possible, it is unnecessary. However, depending on the type of business, there will be many situations in which paper documents and materials are necessary. Please make your decision based on the nature of your business.

Cabinet Racks

Wagons, side tables, and shelves for organizing materials may be sufficient. If necessary, purchase a cabinet/rack with glass sliding doors or a type that can be locked, after careful consideration of the intended use.

Locker

Lockers for individual staff members are essential, especially in a free-address office. If the lockers are large enough to hold coats and other items, the office will look much nicer.

Other Interiors

  • Blinds and curtains
    Blinds and curtains are not only necessary for interior decoration, but depending on the material, they may increase heating and cooling efficiency and save on electricity costs. Depending on the location of the office, they may also be necessary to avoid visibility from the outside.
  • Green
    Houseplants bring healing. Consider faux greenery if you want to avoid plant care or are concerned about insect infestations caused by plants.

Many of the recent faux greens are well-made and require no maintenance to create a healing space. In addition, photocatalytic types can be expected to eliminate bacteria and deodorize the air, making them ideal for the future.

Office Appliances

Next, we will discuss the appliances needed in the office. Appliances can range widely in price depending on features and manufacturer. Select the features you need and do not need for your office to avoid inconvenience later on.

Microwave oven

A microwave oven is necessary to heat up homemade lunch boxes or convenience store lunches bought on the way to work. Bottled tea and other beverages can also be heated and drunk by transferring them to microwavable dishes.

Unless you have a special job related to food or cooking, the functions used in the office are limited and neither multiple functions nor a large size is necessary. An inexpensive one with only a warming function is sufficient.

Electric kettle

An electric kettle is also needed for making coffee/tea and making cup noodles for lunch. You may also serve tea to guests. Some kettles have a temperature setting function and a warming function, but for off-site use, just a boiling function is fine. If you have an office where tea may be served, check to see if it can boil the necessary amount of water at once.

Refrigerator

Consider the capacity for beverages as well as lunch boxes. Freezer space may not seem necessary at first glance, but it is for offices that receive ice cream in the summer. Some may even microwave frozen foods for lunch.

Coffee maker

If you drink coffee several times a day, you should have a coffee maker. Enjoying your favorite regular coffee will improve your concentration.

It is also recommended to use a service that allows you to rent a machine for free. There are a wide variety of machines available, ranging from casual machines that use instant coffee to full-fledged machines.

If drip-pack coffee, which is readily available at drugstores and convenience stores, is sufficient for your needs, there is no need to purchase a coffee maker.

Air cleaner

Many people’s concept of hygiene has also changed after experiencing coronas. Many people feel safer working with air purifiers that control viruses, bacteria, and other airborne toxins.

Air purifiers use filters to clean the air, so they require regular filter changes and routine maintenance. Check well in advance whether it can handle the task before you buy it.

Water server

With a water server, you can drink mineral water at any time in the office without having to go out of your way to buy water. It is also helpful to have heavy water delivered.

If you have a water server that also produces hot water, you may not need an electric kettle. Some servers have a function to reheat the hot water in the server, which is recommended for those who don’t want to add too much stuff.

Examples of custmor use banner

【Tokyo】Search for inexpensive private
serviced offices

Registration available, close to station,
free internet, free meeting rooms,
office furniture available

OA equipment

OA equipment is essential for any type of business, but some types of equipment may not be necessary depending on the type and type of business, so be sure to set them up so they are not wasted.

Personal computer

Although tablets have evolved in recent years, PCs are still easier to use for creating documents, analyzing data, and managing data. PC management is also recommended for exchanging messages with business partners.

The required specifications depend on the type of industry and the nature of the business. Select a computer with specifications that are not inadequate and not too much.

Telephone instrument

While some may believe that a landline phone is unnecessary, there are still some situations where a landline phone number is required for social credit. When applying for a loan to a financial institution or creating a corporate credit card, you will often be asked to provide a landline number when applying.

A landline phone may be a check item for system maintenance, and if the above situation is anticipated in the future, a landline phone number should be obtained.

A landline phone number is also necessary for business types that actively seek new customers. It will be more credible than having only a cell phone number on the company’s website or in various advertisements.

Copy machine

It is convenient to have a copier, but if you use it infrequently, it is acceptable to use a copier at a convenience store.

If you purchase a copier, you can only write off the depreciation, but if you lease a copier, you can write off the entire cost of the copier. If you want to install a copier in your office, use a leasing company. A multifunction copier that also functions as a printer and fax machine can be installed in a small space.

Printer

Printers require different specifications depending on the type of industry and nature of business. If the business type is paperless, there is no need for a printer.

FAX

This is necessary if your business partners use fax machines. Internet faxes, which can be received as data, can be used just like e-mail, and are convenient for communicating with remote workers, leading to cost savings. You can also rest assured that there are no transmission errors or receiving mistakes.

Shredder

If you have a lot of paper materials and want to manage information well, you need a shredder. Prices vary depending on processing capacity, so when purchasing a shredder, check how much you will use the shredder. Some shredders can be purchased at home centers.

Other

The above is a list of furniture, home appliances, and office equipment required for an office. Some items may not be necessary depending on the nature of your business, while others require high-spec functions, and should be considered and introduced with your future business plans in mind.

Also, do not forget the items listed below.

Seal

Although seals are not needed in an increasing number of situations, they may still be required for contracts and other documents. If a personal seal is required, a personal seal in the name of an individual is fine for a sole proprietorship. However, depending on the type of business, it is an item related to the level of trust, and you should carefully judge and consider a seal for business use.

If your business partner can support you, an electronic seal system that allows you to affix your seal to data created on a computer is also convenient.

Stationery

Writing materials, scissors, stapler, glue, etc. should be prepared at a minimum. If you often send documents by mail, you should also have envelopes and stamps on hand.

Business card

An indispensable item in the Japanese business world, a business card with contact and other information clearly indicated is a reassuring factor when meeting someone for the first time. There is no need to give future contact information separately, such as a cell phone number or e-mail address.

Internet communication environment

Any type of business requires an Internet communication environment. Since the required specifications vary depending on the nature of the business, check what level of speed is necessary and create a communication environment that does not interfere with the business.

The items introduced so far are summarized in the table below. Please use it as a checklist.

ItemRemarks
Office furniture1DeskFree address is also recommended
Office furniture2Wagons and side desksDepends on the amount of paper
Office furniture3ChairNumber of staff + visitors
Office furniture4TableFor meetings and food and beverage
Office furniture5Filing cabinetDepends on the amount of paper
Office furniture6Cabinet RacksDepends on the amount of paper
Office furniture7LockerIt would be nice to be able to tuck away coats, etc.
Office furniture8Other InteriorsCurtains, blinds, greenery, etc.
Office furniture9Microwave ovenNo problem with warming function only.
Office furniture10Electric kettleTemperature setting and heat retention functions are necessary.
Office furniture11RefrigeratorManage meals, drinks, and snacks
Office furniture12Coffee makerFree machine rental or drip packs are acceptable.
Office furniture13Air cleanerCheck the complexity of care.
Office furniture14Water serverIn some cases, an electric kettle may not be necessary if the hot water function is available.
Office furniture15Personal computerRequired specifications depend on the nature of the work.
Office furniture16Telephone instrumentItems related to creditworthiness
Office furniture17Copy machineUse convenience stores if used infrequently.
Office furniture18PrinterLease a multifunction printer if needed.
Office furniture19FAXLease a multifunction printer if needed.
Office furniture20ShredderNecessary to prevent information leakage when there are many paper documents.
Office furniture21SealIf you are a sole proprietor, you can use your personal seal.
Office furniture22StationeryHave the minimum necessary items for the business.
Office furniture23Business cardA must for businesses that meet directly with suppliers.
Office furniture24Internet communication environmentConsider contract speed based on data usage.
Examples of custmor use banner

The serviced office has all the supplies/facilities you need right from the start!

When starting a business in a regular serviced office, you will have to provide all the necessary furniture, appliances, and equipment on your own. This can be quite costly and time consuming, and can be a burden when you are just starting out.

By renting an office, you can save money and spend your limited time focusing on your core business.

About Tensho Office Facilities and Services

Tensho Office provides facilities and services for a variety of businesses and is flexible to suit the user’s situation.

Free facilities and services at Tensho Office

  1. Self-locking
    The entrance is auto-locked with 24-hour access.
  2. Dedicated Post
    It is provided for each user.
  3. Home delivery box
    You can receive packages while you are away.
  4. Private rooms and booths
    There are fully private rooms and booths depending on the room.
  5. Individual air conditioning
    It creates a comfortable environment.
  6. Conference room
    Online reservations are available.
  7. free space (on a computer, printer, etc.)
    Sudden visitors are also acceptable.
  8. Corporate registration
    You can register at the location of your choice.
  9. Office furniture
    No additional charge for increase or decrease of desks and chairs.

Charged facilities and services at Tensho Office

For a fee, the following services are also available.

  1. Color copying machine
    Output is available in each room as a computer printer. 11 yen per page for monochrome and 44 yen per page for color.
  2. Mail Forwarding
    Please contact us for details.

Details of the facilities and services introduced can be found here↓.

Summary

Renting an office and opening a business requires as many as 24 items, including office equipment. It is expensive, time consuming, and can be exhausting at the start.

With a serviced office, in many cases, the equipment and furnishings necessary for business are provided from the start. At Tensho Office, not only desks and chairs, but also meeting rooms and dedicated mailboxes are available at no extra charge.

If you want to concentrate on your business, why not consider using a serviced office?

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