Basic Knowledge of serviced offices

Unlike the moving process for individuals, moving an office requires a variety of procedures, such as office cancellation, maintenance of the communication environment, and changes in bank and credit card registrations. In addition, you must not forget to file notifications with the Legal Affairs Bureau, the tax office, the pension office, and other public agencies after the relocation. It is especially important to take action on procedures that have submission deadlines earlier than the deadline. This article provides a detailed explanation of the necessary applications and procedures involved in moving offices. Please refer to this article if you are considering moving your office. Necessary procedures for moving offices When moving an office to a new office location, various relocation procedures are required. The procedures must be carried out step by step, from preparation in advance to after the move. This section describes the specific procedures involved in moving an office. Please read the following article for more information on the specific process of moving offices.Office Relocation Schedule in Japan: Work Flow and Keys to Success Office Termination When relocating a company, the termination of the current office is the first step in the relocation planning process. The following points should be kept in mind as you proceed. First, check the termination notice period on the lease agreement and notify the owner or management company of the termination. Usually, 3-6 months' notice is required. Next, restore the office to its original condition in accordance with the terms of the contract. To avoid any problems regarding the cost burden and scope of the work, check the contract to be sure, and if there are any unclear points, confirm them with the management company or owner. After the restoration is complete, the security deposit refund procedure will proceed. The amount of refund depends on the contract and the cost of repairs. Relocation of Internet and telephone lines A good telecommunications environment is essential for the office environment and business continuity. Before relocating, contact your current provider and telephone company and request that they relocate the lines to your new address. It may take 1-2 months to relocate, so early arrangement is recommended. If a new line contract is required at the new location, it is necessary to select a provider and adjust the construction schedule. Confirm that communication facilities (LAN wiring, etc.) are in place at the new office, and if there are any shortfalls, request installation work from the contractor. Change of registered address for credit cards and banks Do not forget to complete the change of address procedures with your financial institution. For bank accounts in the name of a corporation, you will be required to submit a certificate of registered matters and a certificate of seal impression. You can complete the procedures at each bank counter or online. You must also apply for a change of address for corporate credit cards. The method of change differs from credit card company to credit card company, so please check the official website. In addition, lease contracts and insurance policies also require a change of address. Contacting Business Partners Notifying business partners of the new address is important to maintain a relationship of trust. In addition to sending a letter of greeting by mail, it is recommended that major business partners be contacted directly. In order to prevent clients from going to the old address, it is advisable to start informing them several weeks prior to the relocation date. In addition to contacting suppliers, address information on business cards and websites should be updated promptly. Application procedures to public agencies required when relocating an office in Japan When moving an office, notification to various public agencies is required. The main procedures are explained below. The information in this article is current as of March 20, 2025. Since laws and regulations are subject to change, please be sure to check the official websites or contact points of each public agency for the latest information when actually performing the procedures. In particular, it is important to follow the latest requirements regarding deadlines and necessary documents. In addition, the required procedures may differ depending on the industry and company's situation. If you have any questions, we recommend that you consult with a specialist or each organization directly. Regional legal affairs bureau With the relocation of the office, the competent Legal Affairs Bureau requires an application for registration of changes in the registration of the relocation of the head office. ItemContentsDue dateIn principle, within 2 weeks after office relocationRequired documents・Application for registration of relocation of head office of a stock company・Minutes of shareholders meeting (if the specific location is stated in the articles of incorporation)・Minutes of board of directors meeting (for companies with a board of directors)・Receipt for payment of registration tax (with revenue stamp attached)・Stamp registration form (when changing the seal due to relocation outside the jurisdiction)Where to submitRegistration office with jurisdictionHow to apply・Application at the Legal Affairs Bureau・Online application・Application by mail The procedure for registering the transfer of head office differs depending on whether the new location is within or outside the same jurisdiction. If it is within the same jurisdiction, the procedure is relatively simple. However, if it is outside the jurisdiction, the amount of seal registration and registration tax will change, so care must be taken. Online application is also available for more efficient procedures. (Source: Legal Affairs Bureau, “Corporation (When moving the head office (outside the jurisdiction of the registration office)” / https://houmukyoku.moj.go.jp/homu/content/001252661.pdf)(Source: Legal Affairs Bureau, “Application Form for Commercial and Corporate Registration” / https://houmukyoku.moj.go.jp/homu/COMMERCE_11-1.html) Tax office After the office relocation, notification to the tax office is also required. ItemContentsDue dateNotification of change of address promptly after relocationNotification of establishment, transfer, or discontinuance of payroll office, etc. within 1 month after relocation in principleRequired documents・Notification of change・Notification of establishment, transfer, or discontinuance of payroll office, etc.・Copy of articles of incorporationWhere to submitTax office with jurisdiction over new locationHow to apply・Submit at tax office・Online application via e-Tax・Mail A Notification of Change form should be submitted to the new tax office, indicating both the old and new locations. Particular attention should be paid when the payer of withholding income tax or consumption tax changes. The procedure can be easily completed online using e-Tax. (Source: IRS “A2-7 Notification of Establishment, Relocation, or Discontinuance of Payroll Office, etc.”/ https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/gensen/annai/1648_11.htm）)(Source: IRS “C1-8 Notification of Changes in Matters” / https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/hojin/annai/1554_5.htm） Prefectural tax office The prefectural tax office must also be notified of the office relocation. ItemContentsDue dateGenerally within 2 weeks from the date of transfer, although it varies by prefectureRequired documents・Declaration of change of incorporation, establishment, etc.・Copy of certificate of registered matters・Copy of articles of incorporation, articles of endowment, rules, etc.Where to submitPrefectural tax office either before or after transfer, although it varies by prefectureHow to apply・Submit at prefectural tax office・Mail・Online application (if supported) Online application (if available) Since each prefecture has different reporting forms and submission procedures, please check the official website of the prefectural tax office of your new location for details. Please note that you may also need to submit a notification to the prefectural tax office of your old location. (Source: “Corporate Enterprise Tax and Corporate Citizens' Tax” of the Main Taxation Bureau/ https://www.tax.metro.tokyo.lg.jp/shitsumon/work/a1） Pension office Do not forget to notify the pension office. ItemContentsDue dateWithin 5 days after relocationRequired documents・Health Insurance・Change (correction) of name / location of applicable business office for Employees' Pension Insurance・Copy of certificate of registered mattersWhere to submitPension office with jurisdiction over new locationHow to apply・Submitted at the counter of pension office・Mail・Electronic application Prompt action is required, especially if you have a large number of employees. In addition, the Japan Pension Service's electronic application system can be used to streamline the process. (Source: Japan Pension Service, "Procedures for Changing the Name and Location of the Applicable Place of Business (if outside the Jurisdiction) / https://www.nenkin.go.jp/service/kounen/tekiyo/jigyosho/20141205.html） Labor standards bureau If you employ employees, you are required to report to the Labor Standards Inspection Office. ItemContentsDue dateWithin 10 days after relocationRequired documents・Notification of change in labor insurance name, location, etc.・Notification of various changes in employment insurance business owners' officesWhere to submitLabor Standards Inspection Office or Public Employment Security Office with jurisdiction over new locationPublic Employment Security Office with jurisdiction over business locationHow to apply・Submit at Labor Standards Inspection Office・Mail・Electronic application Notification to the Labor Standards Inspection Office is intended to protect workers, and any deficiencies may be subject to guidance. It is also recommended that the safety and health management system be re-established at the new location. (Source: Tokyo Hello Work “Q&A on Applicable Establishments”/ https://jsite.mhlw.go.jp/tokyo-hellowork/kakushu_jouhou/koyouhoken/koyouhoken/QA/tekiyoujigyousyo_qa.html） Public Employment Security Offices (Hello Work) If you are enrolled in unemployment insurance, you must also notify Hello Work. ItemContentsDue dateWithin 10 days after relocationRequired documents・Notification of various changes to the place of business of the employment insurance employer・Notification of changes to the location of the labor insurance name, etc. (copy of the one submitted to the Labor Standards Inspection Office)・Copy of the certificate of registered mattersWhere to submitHello Work with jurisdiction over the new locationHow to apply・Submit at the Hello Work office・Mail・Electronic application When notifying Hello Work, you may be required to contact both the old and new jurisdictional Hello Work offices. Please be especially careful when the place of payment of employment insurance premiums changes. (Source: Hello Work Internet Service, “Notification of Various Changes at Employment Insurance Employers' Offices”/ https://hoken.hellowork.mhlw.go.jp/assist/001000.do?screenId=001000&action=koyohoJigyoChangeLink） Police station If you are operating a business under a license or permit, you may be required to submit a notification to the police department. You may also be required to submit a notification of commencement of use of fire-preventive objects. ItemContentsDue dateVaries with each permitRequired documentsVaries with each permitWhere to submitPolice station with jurisdiction over the new locationHow to applySubmitted at the police station Notification to the police station varies greatly depending on the nature of the license or permit. For example, in the case of an adult entertainment business license, it is necessary to undergo another examination at the new location. Be sure to check with the police station with jurisdiction for details. (Source: Metropolitan Police Department, “Various Procedures”/ https://www.keishicho.metro.tokyo.lg.jp/tetsuzuki/index.html） Post office You can forward mail addressed to your old address to your new address by completing the mail forwarding procedure. ItemContentsDue dateTwo weeks prior to the desired transfer start date is recommendedRequired documents・Moving・Transfer notification・Identification documents (in the case of a corporation, identification documents of the representative and the representative's seal)Where to submitPost officeHow to apply・Application at the post office・Mail・Application via internet (e-transfer) The post office forwarding service is free of charge for one year. However, if you wish to continue using the service after that, a new procedure is required. We recommend that you take action as soon as possible to avoid missing mail sent by your business partners. (Source: Post Office, “Please tell me about the procedures in the case of moving, opening, or closing of a company, organization, etc.”/ https://www.post.japanpost.jp/question/103.html) Summary Relocating an office involves many office relocation tasks. It is important to contact banks and business partners as well as cancel the office and improve the communication environment. In addition, after the relocation, you will need to complete procedures with public agencies, such as changing the registration at the Legal Affairs Bureau, notifying the tax office and pension office, and so on. Since deadlines are set for these procedures, you should make a schedule for when to submit them and proceed with the relocation in a systematic manner. In particular, any omission of procedures related to public institutions can have a major negative impact on business operations. With the recent shift to electronic filing, many procedures can be easily applied for using a computer, so it is important to complete them as soon as possible.

You may have been selected by your company to be in charge of an office relocation, but you may not know where to start because it is all new to you. When relocating an office, it is very important to consider what the purpose of the move is, such as reducing costs or creating a comfortable working environment. After determining your objectives, you should schedule your office relocation. In this article, we will explain the key points to keep in mind to ensure a successful relocation, in addition to a sense of schedule and work flow for office relocation. The sense of schedule for office relocation is 6 months to 1 year. Relocating a company's office requires much more preparation than simply moving offices, including selecting a new office and moving company, and packing up belongings. Notification of cancellation of the current office and restoration work must also be performed. The estimated timeline for an office relocation is six months to one year, including preparation time. It is advisable to start planning the office relocation more than six months in advance and proceed with the preparations in an orderly manner so that the relocation can take place without delay on the scheduled relocation date. However, the actual office relocation schedule will vary depending on the size of the office and the details of the relocation. It is important to consider in advance how long and how much preparation will be required for relocation in your company's case, and consider the schedule for office relocation. Office relocation work flow according to schedule To ensure that your office relocation goes smoothly, you should plan ahead with an understanding of the actual work required for the office relocation and its flow. Below is an overview of the relocation workflow when preparations are made 6 to 8 months in advance, as a guide to a sense of schedule for office relocation. 6-8 months in advance｜Determine objectives and create schedule The first step is to clarify the purpose of the office relocation. The purpose of the office relocation should be set by identifying issues and problems with the current office. As an example, if the company has grown in size and the office has become too small, the objective should be “to relocate to a larger office”. Once the objective has been determined, set the conditions for the new office. For example, “a space with enough desk space” or "a conference room that can be used by multiple teams at the same time. Once the objectives of the office relocation and conditions for the new office have been set, a schedule for relocation preparations is created, working backwards from the date the new office will be open for business. 4-6 months in advance｜Termination notice of current office and selection of new office Six months prior to office relocation, send a termination notice for the current office and confirm the restoration of the space to its original condition. Office building contracts generally set the cancellation notice period at around 6 months prior to the move, so do not forget to send a cancellation notice. In parallel with the termination notice for the current office, select a new office. When selecting a new office, it is important to consider not only whether the property itself can fulfill the purpose of the relocation, but also the rent and the surrounding environment. Once a new office is selected, the office layout is considered. In addition to soliciting internal requests for office design, interior design, desk layout, etc., the layout should take into consideration the functionality of the office and the ease of working for the employees. If office layout is difficult, one option is to rely on a professional office relocation company. 2-4 months prior to move｜Selection of necessary fixtures and movers Four months prior to office relocation, office fixtures and office equipment must be selected. Consider whether the fixtures needed for the new office will be moved out of the current office or whether new ones will be purchased. Once you have some idea of the amount of goods to be moved, you will decide on a moving company. Select a moving company for your office relocation based on the following points. Can the company handle large items such as office fixtures and office equipmentCan the company schedule an appointment on the desired move dateDoes the company offer a waste pickup serviceCan the moving fee fit within the relocation cost budget If you want to keep moving costs as low as possible, it is important to get a good price quote. Submit a request for estimates to several moving companies and check the breakdown of each cost before choosing the one that makes sense for your budget. Some moving companies offer optional services such as waste collection and installation of telephone and Internet lines. It is recommended to check the options as well, as it may be less time-consuming than hiring another specialized company. When actually making a request, it is not only important to consider the low cost, but also the quality of after-sales service and the extensive experience in office relocation, which will help you select the best moving company. Also, two months prior to the move, arrange for the relocation of telephone lines and request restoration work for the current office. It is also advisable to start preparing relocation greeting cards to be delivered to clients and customers around two months prior to the move. Same day - 2 months prior to the day of the event｜Construction and delivery of new office space and submission of various notifications Two months prior to the office relocation, construction of the new office and delivery of newly purchased fixtures will proceed.The main construction work includes the following. Interior work such as ceilings, floors, walls, etc.Electrical work such as adding outletsTelephone and internet opening, etc. Basically, the construction of a new office is carried out by several specialized contractors. In particular, the Internet installation work should be arranged as early as possible, as it can take up to one month in some cases. Sending greeting cards and submitting various notifications must also be completed by the day of the move.The main notification documents and addresses for office relocation are as follows. Notification of change of address to bankApplication for transfer registration to Legal Affairs BureauNotification of change of address to tax office, notification of establishment, transfer, or discontinuation of payroll office, etc.Notification of change (correction) of name/location of business office covered by health insurance and welfarePension insurance to pension officeNotification of change of name and location of labor insurance to Labor Standards Inspection OfficeNotification of address to prefectural tax office Notification of change of address to the Prefectural Taxation OfficeNotification of various changes of employment insurance employer's office to the Public Employment Security Office, etc. It is recommended to prepare a checklist in advance to ensure that no omission is made in procedures and notifications. After relocation｜Restoration work and office operation After moving to the new office, the old office will be restored to its original state and vacated. The details of the restoration work may be specified in the lease agreement you signed when you rented the office. In some cases, the scope of restoration work and the contractor are specified, so it is a good idea to confirm these details in advance. It is also important to promote improvements to the office through operations in the new office. We will conduct surveys and interviews with employees to determine if there are any facilities or spaces in the office that are difficult to use, or if there are any obstacles to business operations, in order to identify and improve problem areas. Points to keep in mind for a successful office relocation Office relocation requires a lot of preparation, time, money, and effort. To ensure the success of your office relocation, there are three key points to keep in mind. Clarify the purpose of the office relocationIn order to select the right new office space for your company, it is important to clarify the purpose of the office relocation.The objectives of office relocation include business expansion, business efficiency and productivity improvement, review of the office environment including the introduction of telework, and cost reduction of fixed costs. Without a clear policy on what you want to solve or achieve through the office relocation, you will not be able to select an appropriate new office.Sharing the clarified objectives of the office relocation with employees will make it easier to solicit their opinions and requirements for the office. Understand the office relocation process and establish a specific scheduleAs the day of the office relocation approaches, there will be a lot of office relocation work and normal business activities will stagnate. To shorten the period of stagnation as much as possible, office relocation must be planned.Understanding the office relocation process and establishing a specific schedule will help you plan your office relocation. It is recommended that the schedule up to the day of the relocation be made in one-month increments. Prepare a checklist to identify necessary tasksEach step of the office relocation preparation process involves a number of tasks, including the termination of the current office, selection of a new office and moving company, and various notifications to government agencies. If you forget to complete any of these tasks, it is likely that subsequent processes will not proceed smoothly, so it is important to prepare a checklist to identify the necessary tasks.Checklists should be prepared for each process so that the necessary tasks can be confirmed and checks can be made on a case-by-case basis. Once the list has been checked without omission, the office relocation is complete. Summary The sense of schedule for office relocation is generally six months to one year, but in reality it varies depending on the size of the office and the details of the relocation. If you want to proceed with a comfortable schedule, reserve about one year for the preparation period. During the preparation period, it is important to first clarify the purpose of the relocation. Then, the selection of a new office and moving company, notification of cancellation of the current office, confirmation of restoration work, etc., should be carried out in parallel. Since office relocation not only requires a certain length of time but also involves a lot of procedural work, it is a good idea to establish a schedule while organizing work items and processes with a checklist.

Since serviced offices are used by many companies together, tenants are thoroughly screened. During the screening process, the credibility of the company, appropriateness of the business, and ability to pay rent will be checked, so be sure to be able to explain your business and other details properly. However, there may be cases where you still fail the screening process for a serviced office. In this article, we will explain in detail why rental offices are screened, the main reasons for failing the screening, and the required documents. If you want to have a smooth screening process for your office, please take a look at this article. Why are serviced offices screened? When signing a serviced office contract, a screening process is generally conducted. The purpose of the screening is to confirm that the prospective tenant is a trustworthy company or individual and to prevent problems with other tenants. In particular, many businesses, especially serviced offices, share an address in the same facility. The management will determine in advance whether there are any problems with the ability to pay rent, the manner of the users, or the relationship with other tenants. For example, if a company is likely to default on rent payments or if its operations are opaque and unreliable, it may affect the overall operation of the office. If a business has a history of complaints or is prone to business problems, it may be carefully screened to avoid problems with other tenants. In addition, although serviced offices allow the address to be used for corporate registration, the nature of the business will also be strictly checked to prevent companies with fraudulent or illegal business activities from moving in. Screening of serviced offices is intended to protect not only the contractor himself / herself, but also other tenants and the sound operation of the office. Proper screening ensures that a safe and comfortable business environment is maintained. What are the reasons for failing the screening process for a serviced office? There is a certain pattern to the cases where applicants fail the screening process for serviced office space. The screening process checks whether the prospective tenant is a trustworthy company, has the ability to pay rent, and will not cause problems with other tenants. Therefore, if the nature of the business is unclear or if there are concerns about the stability of the business, there is a high possibility that the applicant will not pass the screening process. In addition, each serviced office may have its own set of conditions and types of business that are not allowed, so be sure to check in advance. Here we will explain in detail the main reasons why you may fail the screening process. Business is opaque Companies that do not know what kind of business they are engaged in are a risk to the management and are therefore less likely to be screened. In particular, if the description of the business is insufficient or specific activities are not visible, the company may be judged to be unreliable. Companies whose business activities are unclear may be suspected of being involved in fraud or illegal activities, so screening tends to be more difficult from the perspective of protecting the credibility of the rental office. During the screening process, it is important to clearly explain the company's business activities and communicate its business plan and operations in an easy-to-understand manner. Specifically, prepare a company profile, business plan, materials explaining your products and services, and past business transactions to provide information that will reassure the operator. Low business profitability It is very important for serviced office operators to ensure that rents are paid. Therefore, companies with low profitability or unstable management tend to have difficulty passing the screening process. In particular, companies that have just been established or have had extremely low sales in the past are more likely to be judged to be at risk for rent arrears. During the screening process, proof of sales and a business plan may be requested to confirm financial condition and cash flow stability. To avoid concerns about profitability, be prepared to explain your business growth prospects and stable profit structure. For newly established companies, it is important to explain the status of personal funds and loans to show that the company has a stable management base. It is a complaint-prone industry In order to avoid problems between tenants, serviced office operators carefully screen businesses that are prone to complaints. Companies that engage in telemarketing or door-to-door sales, and consumer service businesses that frequently handle complaints require special attention. Also, companies that engage in aggressive sales in financial businesses may have difficulty passing the screening. If your business is in an applicable industry, clearly explain your business operating policies and customer service rules, and demonstrate that you have a low risk of complaints. In addition, presenting customer satisfaction data can provide reassurance. Trying to use it in a business that is not available in the first place There are certain types of businesses and uses of serviced offices that are prohibited by the Terms of Use. Typical examples include businesses related to antisocial forces, use for religious organizations or political activities, and businesses of an illegal nature. Many offices do not allow these types of businesses to move in, as they are considered to be at high risk of social trust issues and trouble. Also, be aware that some industries are subject to legal restrictions. For example, financial and professional businesses (lawyers, tax accountants, etc.) may be restricted from using an office unless certain conditions are met. Before applying for a serviced office, check the official website and contract to see what types of businesses are allowed to use the office. Also, if your business is on the sensitive line, it is important to consult with the management beforehand to confirm whether or not you can sign a contract. Made false statements in documents During the screening process for serviced office space, you will be asked to submit documents containing basic information about your company and its financial situation. At this time, false statements regarding the nature of the business, sales, date of establishment, etc., will not only pass the screening, but may cause the company to lose credibility, which may affect future office contracts. The management carefully checks the submitted documents. In particular, if false information is provided regarding sales or business conditions, the discrepancy will later be discovered and the screening process will become more difficult. Furthermore, if false statements are revealed, your application to other serviced offices may be rejected for the same reason. In particular, major serviced offices may keep records of tenants who have caused problems in the past, so once your credit is lost, you will not be able to get it back. In order to pass the screening process, it is important to give accurate information to the management and provide supplementary explanations if necessary. If you have any concerns about the information on your documents, consult with the management in advance to ensure that you provide the information in an appropriate manner. I've done a messy job of dealing with it In addition to the content of your documents, the way you handle the application process is an important criterion in the screening process for a serviced office. Messy correspondence or lack of courtesy during the screening process may be detrimental to your application. For example, behaviors such as late submission of documents, extremely slow responses to e-mails, and insincere responses on the phone can cause the management to lose trust in you. In addition, if you are arrogant when making inquiries, it may be judged that "letting this person move in may cause trouble. In some cases, the way you respond can change the outcome of the screening process, so it is important to be sincere and courteous from the application to the screening communication. Be sure to reply to e-mails promptly and include all necessary information without omission. By making a good impression on the management, you can increase your chances of passing the screening. What documents are required for the screening of serviced offices? The screening process for serviced offices requires the submission of several documents to verify the contractor's reliability and soundness of the business. Basically, required documents differ between corporate and individual contracts. For corporate contracts, the following documents are required to show identification and business activities. Application formCertified copy of company registryProof of seal registrationIncome statement, balance sheet, and corporate tax returnIdentification documents of the representative However, required documents vary from office to office, so it is recommended that you contact the office of your choice to confirm. The screening process will go more smoothly if all the required documents are in order, so please make sure you are well prepared. Summary Screening of serviced offices is done to verify the reliability of tenants and their ability to pay rent, and to maintain the overall safety and smooth operation of the office. If you fail the screening, you may have submitted materials with unclear explanations of your business and profitability. Also note that misrepresentation of documents or inadequate correspondence may cause the applicant to fail the screening. To pass the screening process, it is important to prepare the necessary documents in advance and be sincere and courteous. Make appropriate preparations and proceed with the contract smoothly.

In response to changing social conditions and reforms in work styles, an increasing number of companies are considering the introduction of a hot-desking in their offices. If a free-address system is introduced, it is expected to increase communication between departments and improve work efficiency and productivity.On the other hand, one of the disadvantages is that the cost of implementation and management may become complicated. This article explains what a hot-desking is, and then describes the advantages and disadvantages of introducing a hot-desking for companies, as well as actual examples of hot-desking. What is the hot desking? The hot-desking is a system or office style in which each employee is free to work at his or her preferred seat without having a fixed seat in the office. In order to realize a hot-desking, it is necessary to introduce laptop computers and a paperless office. By eliminating the own seat they used to have, employees can work in a way that suits their work situation of the day, such as communicating with employees in other departments or creating time to concentrate alone. The introduction of a hot-desking is expected to lead to a variety of employee work styles and new innovations. Advantages of Hot Desking for Companies The hot-desking, which responds to the diverse work styles of employees, is a work style that results in many benefits that can be felt by companies. Below we discuss three advantages for companies to adopt the hot-desking. Communicate across departmental boundaries By introducing a hot-desking, it becomes easier to communicate across departmental boundaries. With the conventional style of having one's own seat, many people are inevitably involved with employees in the same department, and many of them become entrenched in their thinking. By introducing a hot-desking and interacting with employees in other departments, it is expected that ideas will be generated from different perspectives. In addition to providing an opportunity to interact with employees in different departments, the hot-desking is a chance to shorten the distance between supervisors and subordinates. The closer physical proximity provides an opportunity for employees to consult with their supervisors, listen to the concerns of their subordinates, and deepen mutual understanding among employees. The hot-desking, which allows communication across departmental boundaries, is significant for sharing know-how and building relationships of trust. Increased operational efficiency and productivity can be expected Many companies are adopting a hot-desking to improve work efficiency and productivity. Hot-desking are a good option for companies that work in collaboration with other departments or as part of a project team. By having employees working in close proximity to each other, they can easily hold small consultations and meetings. On the other hand, for those who prefer to work alone and work in silence, the hot-desking is also a beneficial work style. A variety of seating options, such as private rooms where you can concentrate on your work and height-adjustable chairs and desks, make it easy to choose a comfortable work environment. Another major advantage is that employees can expect to improve work efficiency and productivity by creating a comfortable work environment for themselves, such as days when they can work in collaboration with other employees and days when they can work alone. Effective use of office space Another advantage of adopting a hot-desking is the effective use of office space. If there are many employees who are away from their seats during the day due to outside sales trips or regular use of remote work, a hot-desking eliminates the need to provide a sufficient number of seats for all employees. By reducing the number of unoccupied seats to save space, the office environment can be expanded by using the available space to create a conference room for meetings or a private room for concentrated work. Relocating the office to a more compact location may also be considered. By introducing a hot-desking, dead space can be eliminated and effectively utilized to create an office space where employees can work comfortably. Disadvantages of adopting a hot-desking for companies While there are many advantages to implementing a hot-desking, some companies may not feel comfortable with it. Please check the disadvantages of adopting a hot-desking for your company and consider whether it is a good fit for your company. Installation costs incurred When implementing a hot-desking, keep in mind that initial costs will be incurred. There are significant financial costs associated with changing the layout of the office space and purchasing office furniture, laptops, and other equipment. Depending on the current network system, it may be necessary to consider the introduction of cloud services or a new system and the development of the system environment. In addition, implementation costs are not limited to economic aspects. There are also human and time costs involved, such as setting up internal rules and redecorating offices to implement the new system. Although the hot-desking has many advantages in the long run, its disadvantage is that various costs are incurred at the time of introduction. Management becomes more difficult With the introduction of a hot-desking, management may find it more difficult than in the past. In a hot-desking, where workers are free to choose their own seats, it becomes difficult to keep track of who is in which seat. One concern with the hot-desking is the hassle of having to search for subordinates and supervisors who work in fixed seats, whereas in the past they could immediately call out to their subordinates and supervisors working in fixed seats. Also, employees who are uncomfortable with internal communication may feel anxious and stressed about not having their own seat. In order to keep track of which seats are used on any given day, a solution would be to introduce a system for managing employee presence or a chat tool. For the management of subordinates, it is important to introduce a system to manage the progress of work as well as to talk to them individually. Ingenuity is required to manage personal belongings The hot-desking, in which employees do not have their own desks, requires ingenuity in the management of personal belongings. Employees must consider where to put stationery, work-related documents, and other items that would conventionally be kept on their own desks. If a position requires the use of many tools and equipment related to work, the burden on employees when moving around can be significant. In addition, if the number of moves is large, there is a possibility that important documents containing personal information or confidential information may be misplaced or lost. It is important to have operational rules on how to manage not only business luggage but also personal belongings to avoid problems. When preparing office space for a hot-desking, it is necessary to consider the provision of personal lockers, bags for carrying documents, and desks fitted with special equipment. Successful examples of hot-desking implementation Here are some examples of two companies that have actually succeeded in introducing a hot-desking. Yahoo Japan Corporation (now LINE Yahoo Japan Corporation)Yahoo Japan Corporation (now LINE Yahoo Japan Corporation), an Internet business operator, converted its office space to a hot-desking at the time of its head office relocation in 2016.The office space at Yahoo Japan Corporation (now LINE Yahoo Japan Corporation) is unique in that the seats are arranged in an irregular zigzag pattern. The difficulty in moving through the office led to opportunities to stimulate communication among employees.The office space is designed to make it easy for both teams and individuals to work according to the day's work, for example by installing whiteboards on the walls and creating spaces where one person can concentrate alone. PERSOL CAREER CORPORATIONPERSOL CAREER CORPORATION, a human resources service provider, has introduced hot-desking offices for each group within the company since 2018.In addition to sofa seating, counter seating, and other comfortable areas that can be chosen according to the mood of the day, movable desks that allow team members to start meetings immediately have been incorporated.The introduction of a silent area for napping and a hot-desking desk in front of the president's office are features unique to PERSOL CAREER CO. The use of hot-desking is well structured so that employees can work with a sense of urgency. In order to be successful with the hot-desking, it is also important to consider how to create an office that fits your company. Reconfirm the purpose and benefits of introducing this system, and consider how to make it work for your company. Summary The hot-desking, which allows employees to work in their own seats without fixed seating in the office, is expected to stimulate communication among employees, improve work efficiency, and increase productivity. However, in order to enjoy the benefits of the hot-desking, it is important to consider how to create an office that fits your company's needs. If the purpose of introducing the hot-desking and the image of what it will look like after the system is introduced are not clear, management and personal belongings may become more complicated. To avoid spending money to introduce a system only to have it abolished, we recommend that you consider this issue while referring to successful examples of companies that have actually introduced the hot-desking.

What do you need to set up an office as a business owner? In addition to a desk and office equipment, an office must have appliances. In this article, we will introduce 24 choices of furniture, appliances, stationery, and other items needed for an office. If you are planning to open an office or want to open one in the future, please refer to this article. Office furniture First, let's look at some essential office furniture. Desk Provide enough desks for the number of staff working. Adding more desks later may require a change in layout, which can be time-consuming. It is wise to prepare desks in consideration of future plans to increase the number of staff. Some staff members may be away from the office during the day for outings or other reasons, and some may work remotely. In such cases, it is recommended to use a "free-address office" where each staff member can use any available seat, rather than having a specific seat for each person. Free-address offices are expected to reduce both space and equipment costs, and there is a great potential for increased communication among staff members. Wagons and side desks Depending on the type of industry and the nature of the work, if there are many materials to be managed by each person, a wagon or side desk is needed in addition to a desk. Chair Chairs for use at a desk should be purchased to match the desk, including height. It is wise to avoid chairs with ill-fitting heights, as they can have a negative impact on work accuracy and productivity. Table If the nature of the work is such that there are meetings both inside and outside the company, a table will be provided. It should also be usable for lunch and breaks. Filing cabinet If the nature of the business is such that a paperless system is possible, it is unnecessary. However, depending on the type of business, there will be many situations in which paper documents and materials are necessary. Please make your decision based on the nature of your business. Cabinet Racks Wagons, side tables, and shelves for organizing materials may be sufficient. If necessary, purchase a cabinet/rack with glass sliding doors or a type that can be locked, after careful consideration of the intended use. Locker Lockers for individual staff members are essential, especially in a free-address office. If the lockers are large enough to hold coats and other items, the office will look much nicer. Other Interiors Blinds and curtainsBlinds and curtains are not only necessary for interior decoration, but depending on the material, they may increase heating and cooling efficiency and save on electricity costs. Depending on the location of the office, they may also be necessary to avoid visibility from the outside.GreenHouseplants bring healing. Consider faux greenery if you want to avoid plant care or are concerned about insect infestations caused by plants. Many of the recent faux greens are well-made and require no maintenance to create a healing space. In addition, photocatalytic types can be expected to eliminate bacteria and deodorize the air, making them ideal for the future. Office Appliances Next, we will discuss the appliances needed in the office. Appliances can range widely in price depending on features and manufacturer. Select the features you need and do not need for your office to avoid inconvenience later on. Microwave oven A microwave oven is necessary to heat up homemade lunch boxes or convenience store lunches bought on the way to work. Bottled tea and other beverages can also be heated and drunk by transferring them to microwavable dishes. Unless you have a special job related to food or cooking, the functions used in the office are limited and neither multiple functions nor a large size is necessary. An inexpensive one with only a warming function is sufficient. Electric kettle An electric kettle is also needed for making coffee/tea and making cup noodles for lunch. You may also serve tea to guests. Some kettles have a temperature setting function and a warming function, but for off-site use, just a boiling function is fine. If you have an office where tea may be served, check to see if it can boil the necessary amount of water at once. Refrigerator Consider the capacity for beverages as well as lunch boxes. Freezer space may not seem necessary at first glance, but it is for offices that receive ice cream in the summer. Some may even microwave frozen foods for lunch. Coffee maker If you drink coffee several times a day, you should have a coffee maker. Enjoying your favorite regular coffee will improve your concentration. It is also recommended to use a service that allows you to rent a machine for free. There are a wide variety of machines available, ranging from casual machines that use instant coffee to full-fledged machines. If drip-pack coffee, which is readily available at drugstores and convenience stores, is sufficient for your needs, there is no need to purchase a coffee maker. Air cleaner Many people's concept of hygiene has also changed after experiencing coronas. Many people feel safer working with air purifiers that control viruses, bacteria, and other airborne toxins. Air purifiers use filters to clean the air, so they require regular filter changes and routine maintenance. Check well in advance whether it can handle the task before you buy it. Water server With a water server, you can drink mineral water at any time in the office without having to go out of your way to buy water. It is also helpful to have heavy water delivered. If you have a water server that also produces hot water, you may not need an electric kettle. Some servers have a function to reheat the hot water in the server, which is recommended for those who don't want to add too much stuff. OA equipment OA equipment is essential for any type of business, but some types of equipment may not be necessary depending on the type and type of business, so be sure to set them up so they are not wasted. Personal computer Although tablets have evolved in recent years, PCs are still easier to use for creating documents, analyzing data, and managing data. PC management is also recommended for exchanging messages with business partners. The required specifications depend on the type of industry and the nature of the business. Select a computer with specifications that are not inadequate and not too much. Telephone instrument While some may believe that a landline phone is unnecessary, there are still some situations where a landline phone number is required for social credit. When applying for a loan to a financial institution or creating a corporate credit card, you will often be asked to provide a landline number when applying. A landline phone may be a check item for system maintenance, and if the above situation is anticipated in the future, a landline phone number should be obtained. A landline phone number is also necessary for business types that actively seek new customers. It will be more credible than having only a cell phone number on the company's website or in various advertisements. Copy machine It is convenient to have a copier, but if you use it infrequently, it is acceptable to use a copier at a convenience store. If you purchase a copier, you can only write off the depreciation, but if you lease a copier, you can write off the entire cost of the copier. If you want to install a copier in your office, use a leasing company. A multifunction copier that also functions as a printer and fax machine can be installed in a small space. Printer Printers require different specifications depending on the type of industry and nature of business. If the business type is paperless, there is no need for a printer. FAX This is necessary if your business partners use fax machines. Internet faxes, which can be received as data, can be used just like e-mail, and are convenient for communicating with remote workers, leading to cost savings. You can also rest assured that there are no transmission errors or receiving mistakes. Shredder If you have a lot of paper materials and want to manage information well, you need a shredder. Prices vary depending on processing capacity, so when purchasing a shredder, check how much you will use the shredder. Some shredders can be purchased at home centers. Other The above is a list of furniture, home appliances, and office equipment required for an office. Some items may not be necessary depending on the nature of your business, while others require high-spec functions, and should be considered and introduced with your future business plans in mind. Also, do not forget the items listed below. Seal Although seals are not needed in an increasing number of situations, they may still be required for contracts and other documents. If a personal seal is required, a personal seal in the name of an individual is fine for a sole proprietorship. However, depending on the type of business, it is an item related to the level of trust, and you should carefully judge and consider a seal for business use. If your business partner can support you, an electronic seal system that allows you to affix your seal to data created on a computer is also convenient. Stationery Writing materials, scissors, stapler, glue, etc. should be prepared at a minimum. If you often send documents by mail, you should also have envelopes and stamps on hand. Business card An indispensable item in the Japanese business world, a business card with contact and other information clearly indicated is a reassuring factor when meeting someone for the first time. There is no need to give future contact information separately, such as a cell phone number or e-mail address. Internet communication environment Any type of business requires an Internet communication environment. Since the required specifications vary depending on the nature of the business, check what level of speed is necessary and create a communication environment that does not interfere with the business. The items introduced so far are summarized in the table below. Please use it as a checklist. ItemRemarksOffice furniture1DeskFree address is also recommendedOffice furniture2Wagons and side desksDepends on the amount of paperOffice furniture3ChairNumber of staff + visitorsOffice furniture4TableFor meetings and food and beverageOffice furniture5Filing cabinetDepends on the amount of paperOffice furniture6Cabinet RacksDepends on the amount of paperOffice furniture7LockerIt would be nice to be able to tuck away coats, etc.Office furniture8Other InteriorsCurtains, blinds, greenery, etc.Office furniture9Microwave ovenNo problem with warming function only.Office furniture10Electric kettleTemperature setting and heat retention functions are necessary.Office furniture11RefrigeratorManage meals, drinks, and snacksOffice furniture12Coffee makerFree machine rental or drip packs are acceptable.Office furniture13Air cleanerCheck the complexity of care.Office furniture14Water serverIn some cases, an electric kettle may not be necessary if the hot water function is available.Office furniture15Personal computerRequired specifications depend on the nature of the work.Office furniture16Telephone instrumentItems related to creditworthinessOffice furniture17Copy machineUse convenience stores if used infrequently.Office furniture18PrinterLease a multifunction printer if needed.Office furniture19FAXLease a multifunction printer if needed.Office furniture20ShredderNecessary to prevent information leakage when there are many paper documents.Office furniture21SealIf you are a sole proprietor, you can use your personal seal.Office furniture22StationeryHave the minimum necessary items for the business.Office furniture23Business cardA must for businesses that meet directly with suppliers.Office furniture24Internet communication environmentConsider contract speed based on data usage. The serviced office has all the supplies/facilities you need right from the start! When starting a business in a regular serviced office, you will have to provide all the necessary furniture, appliances, and equipment on your own. This can be quite costly and time consuming, and can be a burden when you are just starting out. By renting an office, you can save money and spend your limited time focusing on your core business. About Tensho Office Facilities and Services Tensho Office provides facilities and services for a variety of businesses and is flexible to suit the user's situation. Free facilities and services at Tensho Office Self-lockingThe entrance is auto-locked with 24-hour access.Dedicated PostIt is provided for each user.Home delivery boxYou can receive packages while you are away.Private rooms and boothsThere are fully private rooms and booths depending on the room.Individual air conditioningIt creates a comfortable environment.Conference roomOnline reservations are available.free space (on a computer, printer, etc.)Sudden visitors are also acceptable.Corporate registrationYou can register at the location of your choice.Office furnitureNo additional charge for increase or decrease of desks and chairs. Charged facilities and services at Tensho Office For a fee, the following services are also available. Color copying machineOutput is available in each room as a computer printer. 11 yen per page for monochrome and 44 yen per page for color.Mail ForwardingPlease contact us for details. Details of the facilities and services introduced can be found here↓. Facilities and Services Summary Renting an office and opening a business requires as many as 24 items, including office equipment. It is expensive, time consuming, and can be exhausting at the start. With a serviced office, in many cases, the equipment and furnishings necessary for business are provided from the start. At Tensho Office, not only desks and chairs, but also meeting rooms and dedicated mailboxes are available at no extra charge. If you want to concentrate on your business, why not consider using a serviced office?

To start a business, you cannot begin without a bank account. Considering the level of trust from customers and suppliers, as well as accounting operations, we would definitely like to open a corporate account. But, you may be wondering, "Is it possible to open a corporate bank account at a serviced office?" We will explain how to open a corporate account at a serviced office. In this article, we will introduce the difficulty level and convenience of opening a corporate account at each financial institution, as well as points to increase the success rate. Can I open a corporate account at a bank in a serviced office? To sum up, basically, it is possible to open a corporate account at a bank even in a serviced office. However, in recent years, financial institutions have become more strict in their screening process for opening bank accounts. In the past, bank accounts have been abused by virtual offices by groups such as bank transfer scammers, and the National Police Agency has asked financial institutions to tighten their screening procedures. However, the Police Department has required financial institutions to tighten their screening procedures. Nevertheless, since opening an account itself has become more difficult regardless of whether it is a serviced office or not, the final decision must be left to the discretion of each financial institution. Type of Financial Institution Depending on size and type of transaction, financial institutions are classified into the following three categories. City banks (megabanks)Regional banks and Shinkin banksInternet Banks The severity of the screening process is generally city banks > regional banks and shinkin banks > Internet banks. In this section, we will look at the difficulty of screening, convenience, advantages and disadvantages of each financial institution. City banks (megabanks) Having a corporate account at a city bank or a so-called megabank is a good way to impress clients, and its many ATMs and branches are highly convenient. In many cases, the screening criteria are not disclosed, but it is said that the screening process is the most difficult. Of course, just because it is a serviced office does not mean you will be rejected immediately. It is possible to open a corporate account if you prepare the proper documents. The disadvantage is that most transactions require a commission fee, which is high. If you are just starting out and your revenue is low, the fees may become a burden. Regional banks and shinkin banks Compared to city banks, regional banks and shinkin banks tend to be easier to qualify. Another advantage is that many banks are community-based and offer extensive support for small and medium-sized businesses. In some cases, they can even provide small loans, which can be a strong ally when you are just starting out. On the other hand, they have fewer ATMs and branches than city banks, making them somewhat less convenient. In addition, in some cases, it is difficult to open a corporate account at a shinkin bank without a specific introduction. Net banking Internet banks are the easiest financial institutions to screen among those listed here. Another attractive point is that the process can be completed on the Internet, without the need to visit a store. The advantage is the low fees. Because of the low fees for transfers and deposits and withdrawals, Internet banks are quite easy to use if you often make small transactions. They are also convenient because they are available 24 hours a day, 365 days a year. However, there is no contact point where you can get help in case of an emergency or if you want to consult with them directly. The drawback is that it may take a long time to resolve the issue since the consultation is done by phone or e-mail. Points to increase the success rate of opening a corporate account While an office serviced is not the only reason you will be screened out, if your business is not credible, you will not be approved. In this section, we will introduce some points to increase the success rate of opening a corporate account. Clarify the nature and purpose of the business In the following cases, it is likely that the screening process will fail because the actual status of what kind of company cannot be ascertained. Multiple business lines and miscellaneous genresBusiness objectives are vague and unclear First, it is essential to clarify the nature and purpose of the business and be able to briefly explain it to the financial institution's staff. At this point, it is important to be careful to provide an explanation that can be understood without any knowledge of the industry. The person in charge at the financial institution is a financial professional. They are not familiar with all industries, so if you use too many technical terms, they may not be able to understand your explanation. Try to provide explanations that can be easily understood by a layperson. Note the amount of capital The amount of capital should also be taken into consideration. A company can be established with as little as one yen in capital, but if you wish to open a corporate account, a too low amount of capital is not desirable. In some cases, the amount of capital is judged as the "operational capacity of the company" in the examination process. Therefore, if the amount of capital is too low, the company may be considered to lack the strength to operate the business. Generally, for a small company, the capital is considered to be about 1-3 million yen. Therefore, when opening a corporate account, it is better to have at least 1 million yen in capital to avoid being evaluated unfavorably in the examination. Choose a bank that is close to your serviced office Choose a financial institution that is close to your serviced office to open a corporate account. If the location of the serviced office and the address of the bank branch are far apart, not only will the application not be approved, but in some cases the application itself may not be approved. If there is no special reason, it is basically safe to choose the bank/branch nearest to the serviced office. If the bank is close to the serviced office, it is likely that the bank will know of the office's presence, which will be a source of reassurance. Note that when opening a corporate account at an online bank, there is no need to worry about the location of the bank, as there are no physical branches or contact points. Prepare a website During the screening process for opening a corporate account, the contents of the website or web site are often checked. Be sure to create a website for your company, as a company without a website may be judged to have low credibility. Checking the website will allow the screening staff to learn about the company's business and its actual status. It is worthwhile to create a website because it will lead to trust and security not only from financial institutions but also from customers. Prepare documents that prove the actual status of sales and transactions Be sure to also prepare documents that prove the actual status of your business and transactions. Specifically, these include contracts actually used in the business, and purchase orders, delivery slips, invoices, and receipts sent by suppliers. These documents will serve as evidence of the actual business operations. Since they also serve as the aforementioned "explanation of the nature of the business," it is not uncommon for some banks to ask you to submit them as additional documents. Be sure to have all of these documents in order so that you are prepared to be asked to submit them at any time. List of items required to open a corporate account There are many required documents and items to be prepared for opening a corporate account. To ensure a smooth screening process, please make sure to have as many as possible ready at the time of application. <List of items required to open an account> DocumentsSummaryCertified copy of company registration(Certificate of all historical matters)The original document must be within 3 months of issuance.Articles of IncorporationSubmit as required.Company bank sealCertificate of seal impression of representativeThe original document must be within 3 months of issuance.Representative's personal sealIdentification card of the representativedriver's license, passport, resident registration card, or My number card, one of the following Photo identification is required.Documents showing the company's business activitiesIf you have company brochures, product samples, orPrepare quotations and other documents if available.Invoices, contracts, receipts, delivery slips delivery slips, etc., are also useful documents to show the actual status of the company.Other MaterialsIf you have little track record and few documents to show your businessIf you do not have much information about your business, you may want to prepare a business plan, business partner information, or work history as supplemental materials.Supplementary materials such as business plans, business partner information, and resume as supplemental materials.Licenses and permits issued by government agenciesIf any, it will be submitted.Rental Office AgreementThe screening process will be smoother if you are prepared. The required documents are basically as shown in the table, but it is important to check in advance because the required documents also vary from bank to bank. Summary Basically, you will not be refused to open a corporate account simply because you are a serviced office. However, in recent years, financial institutions have tightened their screening procedures, making it more difficult to open a corporate account.Therefore, it is essential to clarify the nature of your business and the actual status of your company to enhance your credibility. The level of difficulty of screening will naturally vary depending on each financial institution. City banks (megabanks)Regional banks and Shinkin banksInternet Banks Each has different advantages, disadvantages, and convenience, so it is advisable to choose a financial institution according to the size of your business.

A start-up company that has just been established is still cash-strapped and has limited funds to spend on equipment. Also, depending on the size of the initial office space, the company may grow rapidly in a short period of time and quickly outgrow it. This is why we recommend renting an office. In this article, we will discuss the appeal of renting an office and how to choose one for startup companies wondering whether they should set up an office. What is a serviced office? In a typical office, the user signs a contract with the building owner, pays monthly rent, and uses a single space as a "serviced office. Users must provide their own office furniture and equipment, such as desks, chairs, and copy machines. A serviced office, on the other hand, is a contract for a single parcel of space that is offered to multiple users. The space is private and can be used in the same way as a standard office. However, most serviced offices are furnished with office furniture. They also have facilities and equipment such as shared meeting rooms, copy machines, and lounges. For more information about serviced offices, please see the following articles. Benefits of renting an office space (Serviced office in Japan) Why rent an office for your startup company? Serviced offices are especially recommended for start-up companies. There are five main reasons. Let's check each of them. Fixed costs can be reduced The most attractive aspect for start-up companies is the cost. In the case of a typical serviced office, a long-term contract is assumed. If the office size is large from the beginning, fixed costs such as rent will be high. Since the company may not necessarily grow smoothly, you may end up paying extra expenses for a while. Serviced offices are available for relatively short contract terms, allowing you to rent an office that is suited to your size. Some offices include utilities, internet, and other fees in the common-area fee, which can help startup companies reduce burdensome fixed costs. Office furniture and office equipment are available The initial cost of setting up a new office tends to be high, as in addition to the security deposit and key money, office furniture and office equipment must be provided. However, with a rental office, these facilities are already in place and do not need to be purchased. Relocation costs are also reduced because there is no need to move equipment out of the building. Good location Serviced offices are often well located. Nonetheless, the lower rent compared to a typical office is a major attraction. Not only does this reduce the burden on employees to get to and from work and help create a comfortable work environment, but the easy accessibility of the office will also reduce the amount of transportation expenses paid. In addition, a good office location can be expected to impress new clients and financial institutions. Can be registered as a corporation There are many serviced offices that offer corporate registration. Corporate registration is essential when setting up an office, as it greatly affects the credibility of your business partners. While corporate registration can be a cumbersome procedure, it is relatively easy to register in the case of serviced offices. However, some management companies do not allow registration, so be sure to check before signing a contract. For more information on corporate registration of serviced offices, please see the following article. Can I register a corporation at a serviced office address? What are the advantages and precautions? Optional services available Some serviced offices offer a variety of optional services. These services range from the use of meeting and reception rooms to telephone service, cafes, and more. Start-up companies often have a small number of employees and inadequate human resources. By making good use of the optional services offered by serviced offices, you can outsource your business operations and expect to increase your business efficiency. However, service content differs from one serviced office to another, so it is important to make sure that you have the optional services you need. For startups! How to choose a serviced office We have learned that serviced offices have many attractive points for start-up companies. So, what criteria should you use to choose an office to rent? In this section, we will explain what to check when choosing an office to rent. Initial and monthly fees First, let's still focus on the initial and monthly costs. A typical office requires an initial cost of six months to a year's worth of monthly rent for security deposit, key money, and deposit. In the case of serviced offices, the initial cost is usually one to two months' rent, so this alone can reduce the initial cost. However, we do not recommend simply looking at the amount. It is important to consider whether the initial and monthly costs are sufficiently low, taking into account the items discussed in the following sections. In addition to the size of the company, it is important to carefully determine whether the services available are commensurate with the cost. location (e.g. of industry) Location is a very important factor when choosing an office. For employees, accessibility is a key factor in their ability to do their jobs. An office with good access to the surrounding environment will help business run smoothly. The location of your office can also make a big difference in your company's impression with new clients and customers. If you want to enhance your company's credibility, you need to be particular about the location of your office. Availability of private rooms Serviced offices are basically private rooms that give the company its own space. However, it is also possible that the service is being offered in confusion with shared office space. In such a case, there may be cases where the office is called a "serviced office," but it is a free-address office with no private rooms. This is not always the case, so be sure to check the availability of private office space when signing an office lease. Availability of shared facilities such as meeting rooms Even if not always necessary, meeting rooms and other shared facilities are surprisingly important. Meetings are essential to conducting business. In some cases, you may even invite your business partners' representatives to a meeting. In such cases, it is important to have a meeting room that can be used in a relaxed atmosphere. In many cases, shared facilities such as meeting rooms are optional in serviced offices. If there are only a few rooms available, you may not be able to use them when you want to hold a meeting, so it is important to check the extent to which shared facilities are available. Ease of contracting Ease of contract is also a major factor for renting an office. Renting a standard office tends to be a bit more difficult than renting an office space because of the long-term contractual commitment and the need to go through a screening process. In addition, annual contracts also require procedures such as changing the registration of the office. Serviced offices have the advantage of being easier to contract. However, the terms and conditions of the contract differ from one office to the next, so in order to get the most out of your serviced office, you will need to pay attention to the ease of contracting. Summary A start-up company that has just opened for business wants to save as much money as possible until the business gets off the ground. Renting a standard office space can be expensive, requiring a high security deposit and key money, as well as a long-term contract. Renting an office space for rent reduces the initial cost of security deposits and key money, and the monthly rent is in line with the size of the space. The move-in and move-out procedures are smooth, making it ideal for start-up companies that may need to increase headcount due to rapid growth. If you are considering renting an office in Tokyo, please consider Tensho Office as an option. You can use the meeting rooms and internet free of charge, and there are no fixed costs such as utilities. With initial and fixed costs as low as possible, you will be able to spend your valuable funds on the development of your business. Low-priced Private Serviced Office in TOKYO is Tensho office

A serviced office is a form of office space that comes pre-equipped with desks, chairs, multifunction devices (copying and facsimile machines), and other items necessary for business. Compared to a typical serviced office, the initial cost is much lower, and has been attracting a lot of attention in recent years. When renting an office space, one thing to be aware of is the size of the space. Here are the types of office space available for rent. Space per person in offices If your office is too small, it will be cramped, and if it is too large, space will be wasted. When setting up an office, it is necessary to know the appropriate "office space per person. What is the median office space per worker? Office space per worker varies slightly depending on the economy and needs of the year, but does not fluctuate significantly. Over the past 10 years (2008-2018), the median office space per worker in Tokyo's 23 wards has remained stable at around 3.8-4.0 tsubo. Incidentally, the median in 2018, the most recent year available, was 3.85 tsubo. Estimated office space per person depends on the type of business The median figure presented above (just under 4 tsubo) includes very large companies. Therefore, the reality is that it is difficult for smaller companies to use this as a guide. Generally speaking, the standard office space per worker is about 3 tsubo. However, to calculate a more accurate value, it is necessary to consider the type of work. If there is little in-house work, such as in sales, it can be said that an office area of about 2 tsubo per person is sufficient. On the other hand, for office workers and accountants who do a lot of in-house work, the basic rule of thumb is to calculate the office space per person at around 3 tsubo. Keep this in mind when considering office space. Cut down on unnecessary costs by choosing the best office space If you are planning to set up an office, we recommend that you rent an office that can easily accommodate changes in the size of your business. There are three reasons for this. 1. Various sizes can be selected Serviced offices range in size from cozy one-person offices to those that can accommodate a large group of 10 or more people. You can choose the one best suited to the size of your company's business. 2. Cost cutting is possible Many serviced offices allow you to switch offices within the same floor as the size of your business expands. Thus, there is no need to sign a contract for a large office with high rent from the beginning, cutting down on unnecessary costs. 3. Reduce the hassle of moving offices Since you can switch offices within the same floor, you can expand the size of your business without having to change your address. This saves you a lot of time and money spent on moving offices. If you want to develop your business more and more in the future, renting an office is very convenient. Type of office space for rent There are various types of office space available for rent, which can be divided into three basic types: for one person, for two to five people, and for ten people or more. Here are the features of each type of office space. 1. 1-person type Currently, the most popular type of serviced office is for a single person. The size is about 1 to 2 tsubo, which is about the same size as a capsule hotel. However, since the space is not that large, it is important to be careful not to have a lot of luggage or equipment in the way. If you have a lot of luggage, it is important to think about how to arrange it so that there is enough space for it. 2. Type for 2 to 5 persons This is a type of serviced office for 2 to 5 persons. The standard size is about 7-15 tsubo, which is considerably larger than the one-person type. This type of office provides a large amount of space for luggage and other items. 3. 10 persons ~ Type This type of office is for around 10 people. The size is about 15 to 23 tsubo, which is about the same size as an elementary school classroom. Therefore, it can accommodate a large number of people and large equipment can be installed. Some management companies also offer much larger office sizes of 30 tsubo or more, so you can choose the one that best suits your needs. Summary Serviced offices are available in a variety of sizes, including "1-person type" perfect for individuals, "2 to 5-person type" recommended for small groups, and "10 to 10-person type" for large groups. Therefore, you should be able to find an office of the optimal size for your company. The size can also be flexibly changed according to changes in the size of your company's business. Click here for a 【list of available Serviced Offices】

Some sole proprietors who are working while using a serviced office may think that they would like to expand the scale of their business and establish a corporation in the future. Incorporation will increase your creditworthiness, which will broaden the range of your business partners and contribute greatly to the growth of your business. So, the question is, "Can I register a corporation in a serviced office?" This article will introduce you to the advantages and cautions of registering your company in a serviced office. In this article, we will introduce the advantages and cautions of registering your company in a serviced office. >>TENSHO OFFICE for rent for corporate registration Can I register a corporation at a serviced office address? When establishing a company, you must register the corporation with the Legal Affairs Bureau. At that time, the address of the company must also be determined. As it turns out, you can use the address of a serviced office for registration. There is no problem because the law does not prohibit the use of a serviced office as the address for registration. However, in very rare cases, some serviced office management companies state that registration is not possible. If you are considering using a serviced office to register your corporation, we recommend that you call or e-mail to confirm. Advantages of registering a corporation What are the advantages of registering a corporation in the first place? Here are three of the main advantages. 1. Effective for tax reduction! While income tax is imposed on profits made by individuals, corporate tax is imposed on profits made by companies. Income tax is progressive, meaning that the larger the profit, the higher the tax rate, whereas corporate tax is a fixed rate on profits. Therefore, if you expect your profits to increase in the future and your business is expected to grow, you should definitely register your company as a corporation. If you are subject to corporate tax, you can expect tax savings. 2. increased public confidence Registering a corporation enhances your social credibility. When signing contracts with business partners or conducting business, a corporation can provide a greater sense of security than a sole proprietorship. It also makes it easier to obtain loans from financial institutions, which is quite advantageous in terms of fundraising. 3. Increased expense range Some items that cannot be expensed as a sole proprietor can be expensed as a corporation. For example, life insurance for the company's management can be expensed, as can compensation paid to family members as directors. This can be very helpful in saving taxes. Points to keep in mind when registering a corporation While there are many advantages to registering a corporation in this way, there are also a few things to keep in mind. So what precautions should you take when registering at a serviced office address? 1. Caution in opening an account In most cases, it is possible to open an account at a serviced office, although each bank has different screening criteria. However, please note that in recent years, it has become more difficult to open an account at a financial institution itself, due in part to stricter police guidance to prevent misuse for fraudulent purposes. Basically, large serviced offices tend to make it easier to open an account, while minor and small offices are more likely to be unable to do so. If you are looking for a serviced office, it is important to take this into consideration. 2. The management company may go out of business Many serviced office operators are start-ups, and it is not uncommon for those operators to go out of business. When this happens, you will need to relocate, but depending on where you relocate, you may have to pay 30,000 to 60,000 yen in taxes, which can be a big burden. When choosing a rental office, check the business status of the management company and sign a contract with a trustworthy company. Summary It is possible to register a corporation at the address of a serviced office. Registering a corporation has many advantages, such as improving your credibility as well as helping you save on taxes. However, it is important to note that depending on the serviced office you use, you may not be able to open a bank account, or the management company itself may go out of business, so be sure to choose your office carefully. If you are currently considering setting up a serviced office in Tokyo, please consider using Tensho Office. We have offices in prime locations in Tokyo (Ikebukuro area, Shinjuku area, Chiyoda-ku, Chuo-ku, Minato-ku, etc.) and have the following advantages. All rooms are private room type (providing an environment where you can concentrate on your business)Low running costs (no internet or utilities fees)No renewal or restoration feesFully equipped (with meeting rooms, private mailboxes, delivery boxes, etc.)Corporate registration is possibleLow initial cost (no brokerage fee, deposit, key money, or security deposit) We offer serviced offices with excellent locations and full facilities at inexpensive prices. If you are interested, please contact us for more information. Click here to see 【Why Choose TENSHO OFFICE】

A decade ago, it was common for start-ups to lease office space when setting up an office. Recently, however, a new type of office space has emerged, the serviced office, which has been attracting a lot of attention. Serviced offices are much less expensive than rented offices, and are often located in prime locations such as major train stations, making them very convenient for business. Private offices are generally available for rent. However, there are two types of private offices: booth type and fully private type. Here we will introduce you to the differences, merits, and points to consider when choosing between a booth type and a fully private room type. Difference between booth type and fully private room type First, let's look at what is the difference between a booth type and a fully private type of private serviced office. Advantages of Booth Type The first advantage of the booth type is the openness of the space, which is not completely partitioned off. Since there is a lot of light coming in, it is bright and allows you to work spontaneously. In addition, the booth type is often less expensive than the fully private room type. Therefore, it is recommended for those who want to keep costs as low as possible. Advantages of a completely private room type Booth-type offices are open at the top, so conversations and noises are inevitably heard. In contrast, a fully private office is completely partitioned off at the top, providing excellent soundproofing. Therefore, you can concentrate on your work without worrying about your surroundings. In addition, each room in a fully private office has an air conditioner, so you can adjust the temperature by yourself. This is very convenient because you can adjust the temperature according to your own conditions. Tensho Office is the best choice for private office space for one person in Tokyo! So far, we have introduced the advantages of private office space rental and how to choose the right one. In the meantime, if you are considering setting up a private office for one person in Tokyo, we encourage you to visit Tensho Office, Tokyo's cheapest private office for rent. All Tensho offices are conveniently located in well-known office districts, with offices within a 5-minute walk from the nearest train station. The advantages of using Tensho Office are as follows. High status addresses such as “Chiyoda-ku, Tokyo” and “Minato-ku, Tokyo” can be used.Corporate registration available in the best location.All rooms are private and equipped with free office furniture for the number of people.Unlimited internet access, dedicated phone and fax machine can be installed.Equipped with color copy machine and dedicated mailbox.Very reasonable as only contract fee (50,000 yen) + first month's rent is required.No utilities, no renewal fees, no restoration fees when you move out! (Utilities are included in the common service fee) Thus, it can be said that Tensho Office has no complaints with its “good location,” “good service,” and “low fees. Therefore, we recommend those who are interested in this service to consider it. For a list of available private rooms for one person at Tensho Office, please see the page below.Click here for a list of available rooms in Tensho Office [Private rooms for one person]. If you are considering [booths], which are available at a lower cost than fully private rooms, please see this page.The latest list of available space as well as details about booth type offices are also available.Click here to go to [Booth type office] page of Tensho Office. Points to look out for when choosing a serviced office When choosing an office for rent, there are four key points to focus on. 1. Note the hours of use Serviced offices can be divided into two types: those with fixed hours of use from _ hours to _ hours, and those with 24-hour free use. If you want to be free from time constraints, choose an office that is available 24 hours a day, 7 days a week. 2. How much does it cost? However, it is dangerous to jump in just because the monthly rent is low. Even if the rent is low, optional services (telephone agent, call forwarding service, etc.) may be charged, or the deposit and other fees may be high. 3. Focus on security Security is very important when choosing an office for rent. In particular, rented offices have more people coming in and out of them than rented offices. Therefore, in order to work with peace of mind, make sure that the office has security measures in place, such as card keys and a security company, and choose a place with excellent security measures. 4. Check out the facilities and equipment. You should also check whether the office is equipped with conference rooms and meeting space, and whether there are break rooms, etc. Choosing an office with these facilities and amenities will make your business more comfortable. Summary Private offices, whether booth or fully private, each have their own advantages. Therefore, when using a private office, make sure to take the advantages into consideration before deciding which one to use. In the case of Tensho Office, the private offices as well as the booths offer a full range of services and are inexpensive.