Basic Knowledge of serviced offices

In response to changing social conditions and reforms in work styles, an increasing number of companies are considering the introduction of a hot-desking in their offices. If a free-address system is introduced, it is expected to increase communication between departments and improve work efficiency and productivity.On the other hand, one of the disadvantages is that the cost of implementation and management may become complicated. This article explains what a hot-desking is, and then describes the advantages and disadvantages of introducing a hot-desking for companies, as well as actual examples of hot-desking. What is the hot desking? The hot-desking is a system or office style in which each employee is free to work at his or her preferred seat without having a fixed seat in the office. In order to realize a hot-desking, it is necessary to introduce laptop computers and a paperless office. By eliminating the own seat they used to have, employees can work in a way that suits their work situation of the day, such as communicating with employees in other departments or creating time to concentrate alone. The introduction of a hot-desking is expected to lead to a variety of employee work styles and new innovations. Advantages of Hot Desking for Companies The hot-desking, which responds to the diverse work styles of employees, is a work style that results in many benefits that can be felt by companies. Below we discuss three advantages for companies to adopt the hot-desking. Communicate across departmental boundaries By introducing a hot-desking, it becomes easier to communicate across departmental boundaries. With the conventional style of having one's own seat, many people are inevitably involved with employees in the same department, and many of them become entrenched in their thinking. By introducing a hot-desking and interacting with employees in other departments, it is expected that ideas will be generated from different perspectives. In addition to providing an opportunity to interact with employees in different departments, the hot-desking is a chance to shorten the distance between supervisors and subordinates. The closer physical proximity provides an opportunity for employees to consult with their supervisors, listen to the concerns of their subordinates, and deepen mutual understanding among employees. The hot-desking, which allows communication across departmental boundaries, is significant for sharing know-how and building relationships of trust. Increased operational efficiency and productivity can be expected Many companies are adopting a hot-desking to improve work efficiency and productivity. Hot-desking are a good option for companies that work in collaboration with other departments or as part of a project team. By having employees working in close proximity to each other, they can easily hold small consultations and meetings. On the other hand, for those who prefer to work alone and work in silence, the hot-desking is also a beneficial work style. A variety of seating options, such as private rooms where you can concentrate on your work and height-adjustable chairs and desks, make it easy to choose a comfortable work environment. Another major advantage is that employees can expect to improve work efficiency and productivity by creating a comfortable work environment for themselves, such as days when they can work in collaboration with other employees and days when they can work alone. Effective use of office space Another advantage of adopting a hot-desking is the effective use of office space. If there are many employees who are away from their seats during the day due to outside sales trips or regular use of remote work, a hot-desking eliminates the need to provide a sufficient number of seats for all employees. By reducing the number of unoccupied seats to save space, the office environment can be expanded by using the available space to create a conference room for meetings or a private room for concentrated work. Relocating the office to a more compact location may also be considered. By introducing a hot-desking, dead space can be eliminated and effectively utilized to create an office space where employees can work comfortably. Disadvantages of adopting a hot-desking for companies While there are many advantages to implementing a hot-desking, some companies may not feel comfortable with it. Please check the disadvantages of adopting a hot-desking for your company and consider whether it is a good fit for your company. Installation costs incurred When implementing a hot-desking, keep in mind that initial costs will be incurred. There are significant financial costs associated with changing the layout of the office space and purchasing office furniture, laptops, and other equipment. Depending on the current network system, it may be necessary to consider the introduction of cloud services or a new system and the development of the system environment. In addition, implementation costs are not limited to economic aspects. There are also human and time costs involved, such as setting up internal rules and redecorating offices to implement the new system. Although the hot-desking has many advantages in the long run, its disadvantage is that various costs are incurred at the time of introduction. Management becomes more difficult With the introduction of a hot-desking, management may find it more difficult than in the past. In a hot-desking, where workers are free to choose their own seats, it becomes difficult to keep track of who is in which seat. One concern with the hot-desking is the hassle of having to search for subordinates and supervisors who work in fixed seats, whereas in the past they could immediately call out to their subordinates and supervisors working in fixed seats. Also, employees who are uncomfortable with internal communication may feel anxious and stressed about not having their own seat. In order to keep track of which seats are used on any given day, a solution would be to introduce a system for managing employee presence or a chat tool. For the management of subordinates, it is important to introduce a system to manage the progress of work as well as to talk to them individually. Ingenuity is required to manage personal belongings The hot-desking, in which employees do not have their own desks, requires ingenuity in the management of personal belongings. Employees must consider where to put stationery, work-related documents, and other items that would conventionally be kept on their own desks. If a position requires the use of many tools and equipment related to work, the burden on employees when moving around can be significant. In addition, if the number of moves is large, there is a possibility that important documents containing personal information or confidential information may be misplaced or lost. It is important to have operational rules on how to manage not only business luggage but also personal belongings to avoid problems. When preparing office space for a hot-desking, it is necessary to consider the provision of personal lockers, bags for carrying documents, and desks fitted with special equipment. Successful examples of hot-desking implementation Here are some examples of two companies that have actually succeeded in introducing a hot-desking. Yahoo Japan Corporation (now LINE Yahoo Japan Corporation)Yahoo Japan Corporation (now LINE Yahoo Japan Corporation), an Internet business operator, converted its office space to a hot-desking at the time of its head office relocation in 2016.The office space at Yahoo Japan Corporation (now LINE Yahoo Japan Corporation) is unique in that the seats are arranged in an irregular zigzag pattern. The difficulty in moving through the office led to opportunities to stimulate communication among employees.The office space is designed to make it easy for both teams and individuals to work according to the day's work, for example by installing whiteboards on the walls and creating spaces where one person can concentrate alone. PERSOL CAREER CORPORATIONPERSOL CAREER CORPORATION, a human resources service provider, has introduced hot-desking offices for each group within the company since 2018.In addition to sofa seating, counter seating, and other comfortable areas that can be chosen according to the mood of the day, movable desks that allow team members to start meetings immediately have been incorporated.The introduction of a silent area for napping and a hot-desking desk in front of the president's office are features unique to PERSOL CAREER CO. The use of hot-desking is well structured so that employees can work with a sense of urgency. In order to be successful with the hot-desking, it is also important to consider how to create an office that fits your company. Reconfirm the purpose and benefits of introducing this system, and consider how to make it work for your company. Summary The hot-desking, which allows employees to work in their own seats without fixed seating in the office, is expected to stimulate communication among employees, improve work efficiency, and increase productivity. However, in order to enjoy the benefits of the hot-desking, it is important to consider how to create an office that fits your company's needs. If the purpose of introducing the hot-desking and the image of what it will look like after the system is introduced are not clear, management and personal belongings may become more complicated. To avoid spending money to introduce a system only to have it abolished, we recommend that you consider this issue while referring to successful examples of companies that have actually introduced the hot-desking.

What do you need to set up an office as a business owner? In addition to a desk and office equipment, an office must have appliances. In this article, we will introduce 24 choices of furniture, appliances, stationery, and other items needed for an office. If you are planning to open an office or want to open one in the future, please refer to this article. Office furniture First, let's look at some essential office furniture. Desk Provide enough desks for the number of staff working. Adding more desks later may require a change in layout, which can be time-consuming. It is wise to prepare desks in consideration of future plans to increase the number of staff. Some staff members may be away from the office during the day for outings or other reasons, and some may work remotely. In such cases, it is recommended to use a "free-address office" where each staff member can use any available seat, rather than having a specific seat for each person. Free-address offices are expected to reduce both space and equipment costs, and there is a great potential for increased communication among staff members. Wagons and side desks Depending on the type of industry and the nature of the work, if there are many materials to be managed by each person, a wagon or side desk is needed in addition to a desk. Chair Chairs for use at a desk should be purchased to match the desk, including height. It is wise to avoid chairs with ill-fitting heights, as they can have a negative impact on work accuracy and productivity. Table If the nature of the work is such that there are meetings both inside and outside the company, a table will be provided. It should also be usable for lunch and breaks. Filing cabinet If the nature of the business is such that a paperless system is possible, it is unnecessary. However, depending on the type of business, there will be many situations in which paper documents and materials are necessary. Please make your decision based on the nature of your business. Cabinet Racks Wagons, side tables, and shelves for organizing materials may be sufficient. If necessary, purchase a cabinet/rack with glass sliding doors or a type that can be locked, after careful consideration of the intended use. Locker Lockers for individual staff members are essential, especially in a free-address office. If the lockers are large enough to hold coats and other items, the office will look much nicer. Other Interiors Blinds and curtainsBlinds and curtains are not only necessary for interior decoration, but depending on the material, they may increase heating and cooling efficiency and save on electricity costs. Depending on the location of the office, they may also be necessary to avoid visibility from the outside.GreenHouseplants bring healing. Consider faux greenery if you want to avoid plant care or are concerned about insect infestations caused by plants. Many of the recent faux greens are well-made and require no maintenance to create a healing space. In addition, photocatalytic types can be expected to eliminate bacteria and deodorize the air, making them ideal for the future. Office Appliances Next, we will discuss the appliances needed in the office. Appliances can range widely in price depending on features and manufacturer. Select the features you need and do not need for your office to avoid inconvenience later on. Microwave oven A microwave oven is necessary to heat up homemade lunch boxes or convenience store lunches bought on the way to work. Bottled tea and other beverages can also be heated and drunk by transferring them to microwavable dishes. Unless you have a special job related to food or cooking, the functions used in the office are limited and neither multiple functions nor a large size is necessary. An inexpensive one with only a warming function is sufficient. Electric kettle An electric kettle is also needed for making coffee/tea and making cup noodles for lunch. You may also serve tea to guests. Some kettles have a temperature setting function and a warming function, but for off-site use, just a boiling function is fine. If you have an office where tea may be served, check to see if it can boil the necessary amount of water at once. Refrigerator Consider the capacity for beverages as well as lunch boxes. Freezer space may not seem necessary at first glance, but it is for offices that receive ice cream in the summer. Some may even microwave frozen foods for lunch. Coffee maker If you drink coffee several times a day, you should have a coffee maker. Enjoying your favorite regular coffee will improve your concentration. It is also recommended to use a service that allows you to rent a machine for free. There are a wide variety of machines available, ranging from casual machines that use instant coffee to full-fledged machines. If drip-pack coffee, which is readily available at drugstores and convenience stores, is sufficient for your needs, there is no need to purchase a coffee maker. Air cleaner Many people's concept of hygiene has also changed after experiencing coronas. Many people feel safer working with air purifiers that control viruses, bacteria, and other airborne toxins. Air purifiers use filters to clean the air, so they require regular filter changes and routine maintenance. Check well in advance whether it can handle the task before you buy it. Water server With a water server, you can drink mineral water at any time in the office without having to go out of your way to buy water. It is also helpful to have heavy water delivered. If you have a water server that also produces hot water, you may not need an electric kettle. Some servers have a function to reheat the hot water in the server, which is recommended for those who don't want to add too much stuff. OA equipment OA equipment is essential for any type of business, but some types of equipment may not be necessary depending on the type and type of business, so be sure to set them up so they are not wasted. Personal computer Although tablets have evolved in recent years, PCs are still easier to use for creating documents, analyzing data, and managing data. PC management is also recommended for exchanging messages with business partners. The required specifications depend on the type of industry and the nature of the business. Select a computer with specifications that are not inadequate and not too much. Telephone instrument While some may believe that a landline phone is unnecessary, there are still some situations where a landline phone number is required for social credit. When applying for a loan to a financial institution or creating a corporate credit card, you will often be asked to provide a landline number when applying. A landline phone may be a check item for system maintenance, and if the above situation is anticipated in the future, a landline phone number should be obtained. A landline phone number is also necessary for business types that actively seek new customers. It will be more credible than having only a cell phone number on the company's website or in various advertisements. Copy machine It is convenient to have a copier, but if you use it infrequently, it is acceptable to use a copier at a convenience store. If you purchase a copier, you can only write off the depreciation, but if you lease a copier, you can write off the entire cost of the copier. If you want to install a copier in your office, use a leasing company. A multifunction copier that also functions as a printer and fax machine can be installed in a small space. Printer Printers require different specifications depending on the type of industry and nature of business. If the business type is paperless, there is no need for a printer. FAX This is necessary if your business partners use fax machines. Internet faxes, which can be received as data, can be used just like e-mail, and are convenient for communicating with remote workers, leading to cost savings. You can also rest assured that there are no transmission errors or receiving mistakes. Shredder If you have a lot of paper materials and want to manage information well, you need a shredder. Prices vary depending on processing capacity, so when purchasing a shredder, check how much you will use the shredder. Some shredders can be purchased at home centers. Other The above is a list of furniture, home appliances, and office equipment required for an office. Some items may not be necessary depending on the nature of your business, while others require high-spec functions, and should be considered and introduced with your future business plans in mind. Also, do not forget the items listed below. Seal Although seals are not needed in an increasing number of situations, they may still be required for contracts and other documents. If a personal seal is required, a personal seal in the name of an individual is fine for a sole proprietorship. However, depending on the type of business, it is an item related to the level of trust, and you should carefully judge and consider a seal for business use. If your business partner can support you, an electronic seal system that allows you to affix your seal to data created on a computer is also convenient. Stationery Writing materials, scissors, stapler, glue, etc. should be prepared at a minimum. If you often send documents by mail, you should also have envelopes and stamps on hand. Business card An indispensable item in the Japanese business world, a business card with contact and other information clearly indicated is a reassuring factor when meeting someone for the first time. There is no need to give future contact information separately, such as a cell phone number or e-mail address. Internet communication environment Any type of business requires an Internet communication environment. Since the required specifications vary depending on the nature of the business, check what level of speed is necessary and create a communication environment that does not interfere with the business. The items introduced so far are summarized in the table below. Please use it as a checklist. ItemRemarksOffice furniture1DeskFree address is also recommendedOffice furniture2Wagons and side desksDepends on the amount of paperOffice furniture3ChairNumber of staff + visitorsOffice furniture4TableFor meetings and food and beverageOffice furniture5Filing cabinetDepends on the amount of paperOffice furniture6Cabinet RacksDepends on the amount of paperOffice furniture7LockerIt would be nice to be able to tuck away coats, etc.Office furniture8Other InteriorsCurtains, blinds, greenery, etc.Office furniture9Microwave ovenNo problem with warming function only.Office furniture10Electric kettleTemperature setting and heat retention functions are necessary.Office furniture11RefrigeratorManage meals, drinks, and snacksOffice furniture12Coffee makerFree machine rental or drip packs are acceptable.Office furniture13Air cleanerCheck the complexity of care.Office furniture14Water serverIn some cases, an electric kettle may not be necessary if the hot water function is available.Office furniture15Personal computerRequired specifications depend on the nature of the work.Office furniture16Telephone instrumentItems related to creditworthinessOffice furniture17Copy machineUse convenience stores if used infrequently.Office furniture18PrinterLease a multifunction printer if needed.Office furniture19FAXLease a multifunction printer if needed.Office furniture20ShredderNecessary to prevent information leakage when there are many paper documents.Office furniture21SealIf you are a sole proprietor, you can use your personal seal.Office furniture22StationeryHave the minimum necessary items for the business.Office furniture23Business cardA must for businesses that meet directly with suppliers.Office furniture24Internet communication environmentConsider contract speed based on data usage. The serviced office has all the supplies/facilities you need right from the start! When starting a business in a regular serviced office, you will have to provide all the necessary furniture, appliances, and equipment on your own. This can be quite costly and time consuming, and can be a burden when you are just starting out. By renting an office, you can save money and spend your limited time focusing on your core business. About Tensho Office Facilities and Services Tensho Office provides facilities and services for a variety of businesses and is flexible to suit the user's situation. Free facilities and services at Tensho Office Self-lockingThe entrance is auto-locked with 24-hour access.Dedicated PostIt is provided for each user.Home delivery boxYou can receive packages while you are away.Private rooms and boothsThere are fully private rooms and booths depending on the room.Individual air conditioningIt creates a comfortable environment.Conference roomOnline reservations are available.free space (on a computer, printer, etc.)Sudden visitors are also acceptable.Corporate registrationYou can register at the location of your choice.Office furnitureNo additional charge for increase or decrease of desks and chairs. Charged facilities and services at Tensho Office For a fee, the following services are also available. Color copying machineOutput is available in each room as a computer printer. 11 yen per page for monochrome and 44 yen per page for color.Mail ForwardingPlease contact us for details. Details of the facilities and services introduced can be found here↓. Facilities and Services Summary Renting an office and opening a business requires as many as 24 items, including office equipment. It is expensive, time consuming, and can be exhausting at the start. With a serviced office, in many cases, the equipment and furnishings necessary for business are provided from the start. At Tensho Office, not only desks and chairs, but also meeting rooms and dedicated mailboxes are available at no extra charge. If you want to concentrate on your business, why not consider using a serviced office?

To start a business, you cannot begin without a bank account. Considering the level of trust from customers and suppliers, as well as accounting operations, we would definitely like to open a corporate account. But, you may be wondering, "Is it possible to open a corporate bank account at a serviced office?" We will explain how to open a corporate account at a serviced office. In this article, we will introduce the difficulty level and convenience of opening a corporate account at each financial institution, as well as points to increase the success rate. Can I open a corporate account at a bank in a serviced office? To sum up, basically, it is possible to open a corporate account at a bank even in a serviced office. However, in recent years, financial institutions have become more strict in their screening process for opening bank accounts. In the past, bank accounts have been abused by virtual offices by groups such as bank transfer scammers, and the National Police Agency has asked financial institutions to tighten their screening procedures. However, the Police Department has required financial institutions to tighten their screening procedures. Nevertheless, since opening an account itself has become more difficult regardless of whether it is a serviced office or not, the final decision must be left to the discretion of each financial institution. Type of Financial Institution Depending on size and type of transaction, financial institutions are classified into the following three categories. City banks (megabanks)Regional banks and Shinkin banksInternet Banks The severity of the screening process is generally city banks > regional banks and shinkin banks > Internet banks. In this section, we will look at the difficulty of screening, convenience, advantages and disadvantages of each financial institution. City banks (megabanks) Having a corporate account at a city bank or a so-called megabank is a good way to impress clients, and its many ATMs and branches are highly convenient. In many cases, the screening criteria are not disclosed, but it is said that the screening process is the most difficult. Of course, just because it is a serviced office does not mean you will be rejected immediately. It is possible to open a corporate account if you prepare the proper documents. The disadvantage is that most transactions require a commission fee, which is high. If you are just starting out and your revenue is low, the fees may become a burden. Regional banks and shinkin banks Compared to city banks, regional banks and shinkin banks tend to be easier to qualify. Another advantage is that many banks are community-based and offer extensive support for small and medium-sized businesses. In some cases, they can even provide small loans, which can be a strong ally when you are just starting out. On the other hand, they have fewer ATMs and branches than city banks, making them somewhat less convenient. In addition, in some cases, it is difficult to open a corporate account at a shinkin bank without a specific introduction. Net banking Internet banks are the easiest financial institutions to screen among those listed here. Another attractive point is that the process can be completed on the Internet, without the need to visit a store. The advantage is the low fees. Because of the low fees for transfers and deposits and withdrawals, Internet banks are quite easy to use if you often make small transactions. They are also convenient because they are available 24 hours a day, 365 days a year. However, there is no contact point where you can get help in case of an emergency or if you want to consult with them directly. The drawback is that it may take a long time to resolve the issue since the consultation is done by phone or e-mail. Points to increase the success rate of opening a corporate account While an office serviced is not the only reason you will be screened out, if your business is not credible, you will not be approved. In this section, we will introduce some points to increase the success rate of opening a corporate account. Clarify the nature and purpose of the business In the following cases, it is likely that the screening process will fail because the actual status of what kind of company cannot be ascertained. Multiple business lines and miscellaneous genresBusiness objectives are vague and unclear First, it is essential to clarify the nature and purpose of the business and be able to briefly explain it to the financial institution's staff. At this point, it is important to be careful to provide an explanation that can be understood without any knowledge of the industry. The person in charge at the financial institution is a financial professional. They are not familiar with all industries, so if you use too many technical terms, they may not be able to understand your explanation. Try to provide explanations that can be easily understood by a layperson. Note the amount of capital The amount of capital should also be taken into consideration. A company can be established with as little as one yen in capital, but if you wish to open a corporate account, a too low amount of capital is not desirable. In some cases, the amount of capital is judged as the "operational capacity of the company" in the examination process. Therefore, if the amount of capital is too low, the company may be considered to lack the strength to operate the business. Generally, for a small company, the capital is considered to be about 1-3 million yen. Therefore, when opening a corporate account, it is better to have at least 1 million yen in capital to avoid being evaluated unfavorably in the examination. Choose a bank that is close to your serviced office Choose a financial institution that is close to your serviced office to open a corporate account. If the location of the serviced office and the address of the bank branch are far apart, not only will the application not be approved, but in some cases the application itself may not be approved. If there is no special reason, it is basically safe to choose the bank/branch nearest to the serviced office. If the bank is close to the serviced office, it is likely that the bank will know of the office's presence, which will be a source of reassurance. Note that when opening a corporate account at an online bank, there is no need to worry about the location of the bank, as there are no physical branches or contact points. Prepare a website During the screening process for opening a corporate account, the contents of the website or web site are often checked. Be sure to create a website for your company, as a company without a website may be judged to have low credibility. Checking the website will allow the screening staff to learn about the company's business and its actual status. It is worthwhile to create a website because it will lead to trust and security not only from financial institutions but also from customers. Prepare documents that prove the actual status of sales and transactions Be sure to also prepare documents that prove the actual status of your business and transactions. Specifically, these include contracts actually used in the business, and purchase orders, delivery slips, invoices, and receipts sent by suppliers. These documents will serve as evidence of the actual business operations. Since they also serve as the aforementioned "explanation of the nature of the business," it is not uncommon for some banks to ask you to submit them as additional documents. Be sure to have all of these documents in order so that you are prepared to be asked to submit them at any time. List of items required to open a corporate account There are many required documents and items to be prepared for opening a corporate account. To ensure a smooth screening process, please make sure to have as many as possible ready at the time of application. <List of items required to open an account> DocumentsSummaryCertified copy of company registration(Certificate of all historical matters)The original document must be within 3 months of issuance.Articles of IncorporationSubmit as required.Company bank sealCertificate of seal impression of representativeThe original document must be within 3 months of issuance.Representative's personal sealIdentification card of the representativedriver's license, passport, resident registration card, or My number card, one of the following Photo identification is required.Documents showing the company's business activitiesIf you have company brochures, product samples, orPrepare quotations and other documents if available.Invoices, contracts, receipts, delivery slips delivery slips, etc., are also useful documents to show the actual status of the company.Other MaterialsIf you have little track record and few documents to show your businessIf you do not have much information about your business, you may want to prepare a business plan, business partner information, or work history as supplemental materials.Supplementary materials such as business plans, business partner information, and resume as supplemental materials.Licenses and permits issued by government agenciesIf any, it will be submitted.Rental Office AgreementThe screening process will be smoother if you are prepared. The required documents are basically as shown in the table, but it is important to check in advance because the required documents also vary from bank to bank. Summary Basically, you will not be refused to open a corporate account simply because you are a serviced office. However, in recent years, financial institutions have tightened their screening procedures, making it more difficult to open a corporate account.Therefore, it is essential to clarify the nature of your business and the actual status of your company to enhance your credibility. The level of difficulty of screening will naturally vary depending on each financial institution. City banks (megabanks)Regional banks and Shinkin banksInternet Banks Each has different advantages, disadvantages, and convenience, so it is advisable to choose a financial institution according to the size of your business.

A start-up company that has just been established is still cash-strapped and has limited funds to spend on equipment. Also, depending on the size of the initial office space, the company may grow rapidly in a short period of time and quickly outgrow it. This is why we recommend renting an office. In this article, we will discuss the appeal of renting an office and how to choose one for startup companies wondering whether they should set up an office. What is a serviced office? In a typical office, the user signs a contract with the building owner, pays monthly rent, and uses a single space as a "serviced office. Users must provide their own office furniture and equipment, such as desks, chairs, and copy machines. A serviced office, on the other hand, is a contract for a single parcel of space that is offered to multiple users. The space is private and can be used in the same way as a standard office. However, most serviced offices are furnished with office furniture. They also have facilities and equipment such as shared meeting rooms, copy machines, and lounges. For more information about serviced offices, please see the following articles. Benefits of renting an office space (Serviced office in Japan) Why rent an office for your startup company? Serviced offices are especially recommended for start-up companies. There are five main reasons. Let's check each of them. Fixed costs can be reduced The most attractive aspect for start-up companies is the cost. In the case of a typical serviced office, a long-term contract is assumed. If the office size is large from the beginning, fixed costs such as rent will be high. Since the company may not necessarily grow smoothly, you may end up paying extra expenses for a while. Serviced offices are available for relatively short contract terms, allowing you to rent an office that is suited to your size. Some offices include utilities, internet, and other fees in the common-area fee, which can help startup companies reduce burdensome fixed costs. Office furniture and office equipment are available The initial cost of setting up a new office tends to be high, as in addition to the security deposit and key money, office furniture and office equipment must be provided. However, with a rental office, these facilities are already in place and do not need to be purchased. Relocation costs are also reduced because there is no need to move equipment out of the building. Good location Serviced offices are often well located. Nonetheless, the lower rent compared to a typical office is a major attraction. Not only does this reduce the burden on employees to get to and from work and help create a comfortable work environment, but the easy accessibility of the office will also reduce the amount of transportation expenses paid. In addition, a good office location can be expected to impress new clients and financial institutions. Can be registered as a corporation There are many serviced offices that offer corporate registration. Corporate registration is essential when setting up an office, as it greatly affects the credibility of your business partners. While corporate registration can be a cumbersome procedure, it is relatively easy to register in the case of serviced offices. However, some management companies do not allow registration, so be sure to check before signing a contract. For more information on corporate registration of serviced offices, please see the following article. Can I register a corporation at a serviced office address? What are the advantages and precautions? Optional services available Some serviced offices offer a variety of optional services. These services range from the use of meeting and reception rooms to telephone service, cafes, and more. Start-up companies often have a small number of employees and inadequate human resources. By making good use of the optional services offered by serviced offices, you can outsource your business operations and expect to increase your business efficiency. However, service content differs from one serviced office to another, so it is important to make sure that you have the optional services you need. For startups! How to choose a serviced office We have learned that serviced offices have many attractive points for start-up companies. So, what criteria should you use to choose an office to rent? In this section, we will explain what to check when choosing an office to rent. Initial and monthly fees First, let's still focus on the initial and monthly costs. A typical office requires an initial cost of six months to a year's worth of monthly rent for security deposit, key money, and deposit. In the case of serviced offices, the initial cost is usually one to two months' rent, so this alone can reduce the initial cost. However, we do not recommend simply looking at the amount. It is important to consider whether the initial and monthly costs are sufficiently low, taking into account the items discussed in the following sections. In addition to the size of the company, it is important to carefully determine whether the services available are commensurate with the cost. location (e.g. of industry) Location is a very important factor when choosing an office. For employees, accessibility is a key factor in their ability to do their jobs. An office with good access to the surrounding environment will help business run smoothly. The location of your office can also make a big difference in your company's impression with new clients and customers. If you want to enhance your company's credibility, you need to be particular about the location of your office. Availability of private rooms Serviced offices are basically private rooms that give the company its own space. However, it is also possible that the service is being offered in confusion with shared office space. In such a case, there may be cases where the office is called a "serviced office," but it is a free-address office with no private rooms. This is not always the case, so be sure to check the availability of private office space when signing an office lease. Availability of shared facilities such as meeting rooms Even if not always necessary, meeting rooms and other shared facilities are surprisingly important. Meetings are essential to conducting business. In some cases, you may even invite your business partners' representatives to a meeting. In such cases, it is important to have a meeting room that can be used in a relaxed atmosphere. In many cases, shared facilities such as meeting rooms are optional in serviced offices. If there are only a few rooms available, you may not be able to use them when you want to hold a meeting, so it is important to check the extent to which shared facilities are available. Ease of contracting Ease of contract is also a major factor for renting an office. Renting a standard office tends to be a bit more difficult than renting an office space because of the long-term contractual commitment and the need to go through a screening process. In addition, annual contracts also require procedures such as changing the registration of the office. Serviced offices have the advantage of being easier to contract. However, the terms and conditions of the contract differ from one office to the next, so in order to get the most out of your serviced office, you will need to pay attention to the ease of contracting. Summary A start-up company that has just opened for business wants to save as much money as possible until the business gets off the ground. Renting a standard office space can be expensive, requiring a high security deposit and key money, as well as a long-term contract. Renting an office space for rent reduces the initial cost of security deposits and key money, and the monthly rent is in line with the size of the space. The move-in and move-out procedures are smooth, making it ideal for start-up companies that may need to increase headcount due to rapid growth. If you are considering renting an office in Tokyo, please consider Tensho Office as an option. You can use the meeting rooms and internet free of charge, and there are no fixed costs such as utilities. With initial and fixed costs as low as possible, you will be able to spend your valuable funds on the development of your business. Low-priced Private Serviced Office in TOKYO is Tensho office

A serviced office is a form of office space that comes pre-equipped with desks, chairs, multifunction devices (copying and facsimile machines), and other items necessary for business. Compared to a typical serviced office, the initial cost is much lower, and has been attracting a lot of attention in recent years. When renting an office space, one thing to be aware of is the size of the space. Here are the types of office space available for rent. Space per person in offices If your office is too small, it will be cramped, and if it is too large, space will be wasted. When setting up an office, it is necessary to know the appropriate "office space per person. What is the median office space per worker? Office space per worker varies slightly depending on the economy and needs of the year, but does not fluctuate significantly. Over the past 10 years (2008-2018), the median office space per worker in Tokyo's 23 wards has remained stable at around 3.8-4.0 tsubo. Incidentally, the median in 2018, the most recent year available, was 3.85 tsubo. Estimated office space per person depends on the type of business The median figure presented above (just under 4 tsubo) includes very large companies. Therefore, the reality is that it is difficult for smaller companies to use this as a guide. Generally speaking, the standard office space per worker is about 3 tsubo. However, to calculate a more accurate value, it is necessary to consider the type of work. If there is little in-house work, such as in sales, it can be said that an office area of about 2 tsubo per person is sufficient. On the other hand, for office workers and accountants who do a lot of in-house work, the basic rule of thumb is to calculate the office space per person at around 3 tsubo. Keep this in mind when considering office space. Cut down on unnecessary costs by choosing the best office space If you are planning to set up an office, we recommend that you rent an office that can easily accommodate changes in the size of your business. There are three reasons for this. 1. Various sizes can be selected Serviced offices range in size from cozy one-person offices to those that can accommodate a large group of 10 or more people. You can choose the one best suited to the size of your company's business. 2. Cost cutting is possible Many serviced offices allow you to switch offices within the same floor as the size of your business expands. Thus, there is no need to sign a contract for a large office with high rent from the beginning, cutting down on unnecessary costs. 3. Reduce the hassle of moving offices Since you can switch offices within the same floor, you can expand the size of your business without having to change your address. This saves you a lot of time and money spent on moving offices. If you want to develop your business more and more in the future, renting an office is very convenient. Type of office space for rent There are various types of office space available for rent, which can be divided into three basic types: for one person, for two to five people, and for ten people or more. Here are the features of each type of office space. 1. 1-person type Currently, the most popular type of serviced office is for a single person. The size is about 1 to 2 tsubo, which is about the same size as a capsule hotel. However, since the space is not that large, it is important to be careful not to have a lot of luggage or equipment in the way. If you have a lot of luggage, it is important to think about how to arrange it so that there is enough space for it. 2. Type for 2 to 5 persons This is a type of serviced office for 2 to 5 persons. The standard size is about 7-15 tsubo, which is considerably larger than the one-person type. This type of office provides a large amount of space for luggage and other items. 3. 10 persons ~ Type This type of office is for around 10 people. The size is about 15 to 23 tsubo, which is about the same size as an elementary school classroom. Therefore, it can accommodate a large number of people and large equipment can be installed. Some management companies also offer much larger office sizes of 30 tsubo or more, so you can choose the one that best suits your needs. Summary Serviced offices are available in a variety of sizes, including "1-person type" perfect for individuals, "2 to 5-person type" recommended for small groups, and "10 to 10-person type" for large groups. Therefore, you should be able to find an office of the optimal size for your company. The size can also be flexibly changed according to changes in the size of your company's business. Click here for a 【list of available rental offices】

Some sole proprietors who are working while using a serviced office may think that they would like to expand the scale of their business and establish a corporation in the future. Incorporation will increase your creditworthiness, which will broaden the range of your business partners and contribute greatly to the growth of your business. So, the question is, "Can I register a corporation in a serviced office?" This article will introduce you to the advantages and cautions of registering your company in a serviced office. In this article, we will introduce the advantages and cautions of registering your company in a serviced office. Can I register a corporation at a serviced office address? When establishing a company, you must register the corporation with the Legal Affairs Bureau. At that time, the address of the company must also be determined. As it turns out, you can use the address of a serviced office for registration. There is no problem because the law does not prohibit the use of a serviced office as the address for registration. However, in very rare cases, some serviced office management companies state that registration is not possible. If you are considering using a serviced office to register your corporation, we recommend that you call or e-mail to confirm. Advantages of registering a corporation What are the advantages of registering a corporation in the first place? Here are three of the main advantages. 1. Effective for tax reduction! While income tax is imposed on profits made by individuals, corporate tax is imposed on profits made by companies. Income tax is progressive, meaning that the larger the profit, the higher the tax rate, whereas corporate tax is a fixed rate on profits. Therefore, if you expect your profits to increase in the future and your business is expected to grow, you should definitely register your company as a corporation. If you are subject to corporate tax, you can expect tax savings. 2. increased public confidence Registering a corporation enhances your social credibility. When signing contracts with business partners or conducting business, a corporation can provide a greater sense of security than a sole proprietorship. It also makes it easier to obtain loans from financial institutions, which is quite advantageous in terms of fundraising. 3. Increased expense range Some items that cannot be expensed as a sole proprietor can be expensed as a corporation. For example, life insurance for the company's management can be expensed, as can compensation paid to family members as directors. This can be very helpful in saving taxes. Points to keep in mind when registering a corporation While there are many advantages to registering a corporation in this way, there are also a few things to keep in mind. So what precautions should you take when registering at a serviced office address? 1. Caution in opening an account In most cases, it is possible to open an account at a serviced office, although each bank has different screening criteria. However, please note that in recent years, it has become more difficult to open an account at a financial institution itself, due in part to stricter police guidance to prevent misuse for fraudulent purposes. Basically, large serviced offices tend to make it easier to open an account, while minor and small offices are more likely to be unable to do so. If you are looking for a serviced office, it is important to take this into consideration. 2. The management company may go out of business Many serviced office operators are start-ups, and it is not uncommon for those operators to go out of business. When this happens, you will need to relocate, but depending on where you relocate, you may have to pay 30,000 to 60,000 yen in taxes, which can be a big burden. When choosing a rental office, check the business status of the management company and sign a contract with a trustworthy company. Summary It is possible to register a corporation at the address of a serviced office. Registering a corporation has many advantages, such as improving your credibility as well as helping you save on taxes. However, it is important to note that depending on the serviced office you use, you may not be able to open a bank account, or the management company itself may go out of business, so be sure to choose your office carefully. If you are currently considering setting up a serviced office in Tokyo, please consider using Tensho Office. We have offices in prime locations in Tokyo (Ikebukuro area, Shinjuku area, Chiyoda-ku, Chuo-ku, Minato-ku, etc.) and have the following advantages. All rooms are private room type (providing an environment where you can concentrate on your business)Low running costs (no internet or utilities fees)No renewal or restoration feesFully equipped (with meeting rooms, private mailboxes, delivery boxes, etc.)Corporate registration is possibleLow initial cost (no brokerage fee, deposit, key money, or security deposit) We offer serviced offices with excellent locations and full facilities at inexpensive prices. If you are interested, please contact us for more information. Click here to see 【Why Choose TENSHO OFFICE】

A decade ago, it was common for start-ups to lease office space when setting up an office. Recently, however, a new type of office space has emerged, the serviced office, which has been attracting a lot of attention. Serviced offices are much less expensive than rented offices, and are often located in prime locations such as major train stations, making them very convenient for business. Private offices are generally available for rent. However, there are two types of private offices: booth type and fully private type. Here we will introduce you to the differences, merits, and points to consider when choosing between a booth type and a fully private room type. Difference between booth type and fully private room type First, let's look at what is the difference between a booth type and a fully private type of private serviced office. Advantages of Booth Type The first advantage of the booth type is the openness of the space, which is not completely partitioned off. Since there is a lot of light coming in, it is bright and allows you to work spontaneously. In addition, the booth type is often less expensive than the fully private room type. Therefore, it is recommended for those who want to keep costs as low as possible. Advantages of a completely private room type Booth-type offices are open at the top, so conversations and noises are inevitably heard. In contrast, a fully private office is completely partitioned off at the top, providing excellent soundproofing. Therefore, you can concentrate on your work without worrying about your surroundings. In addition, each room in a fully private office has an air conditioner, so you can adjust the temperature by yourself. This is very convenient because you can adjust the temperature according to your own conditions. Tokyo Station Office of Tensho Office for private office space in Tokyo! So far, we have discussed the advantages of private office space and how to choose the right one. If you are considering setting up a private office in Tokyo, please consider using Tensho Office's Tokyo Station Office. The Tokyo Station Office is conveniently located a 7-minute walk from Tokyo Station and a 2-minute walk from Kyobashi Station on the Tokyo Metro Ginza Line, and offers the following advantages High status "Chuo-ku, Tokyo" address can be used.Corporate registration is possible.All rooms are private (booth type) and equipped with office furniture free of charge.Unlimited internet access, dedicated phone and fax machine can be installed.Equipped with a color copy machine.Very reasonable as only contract fee (55,000 yen) + first month's rent is required.No utilities, no renewal fees, no restoration fees when you move out! (Utilities are included in the common service fee) As you can see, the Tokyo Station Office offers "good location," "good service," and "low fees," so we can say that there are no complaints. Therefore, we recommend those who are interested to consider it. For a more detailed description of Tensho Office's Tokyo Station office, please visit this page. Points to look out for when choosing a serviced office When choosing an office for rent, there are four key points to focus on. 1. Note the hours of use Serviced offices can be divided into two types: those with fixed hours of use from _ hours to _ hours, and those with 24-hour free use. If you want to be free from time constraints, choose an office that is available 24 hours a day, 7 days a week. 2. How much does it cost? However, it is dangerous to jump in just because the monthly rent is low. Even if the rent is low, optional services (telephone agent, call forwarding service, etc.) may be charged, or the deposit and other fees may be high. 3. Focus on security Security is very important when choosing an office for rent. In particular, rented offices have more people coming in and out of them than rented offices. Therefore, in order to work with peace of mind, make sure that the office has security measures in place, such as card keys and a security company, and choose a place with excellent security measures. 4. Check out the facilities and equipment. You should also check whether the office is equipped with conference rooms and meeting space, and whether there are break rooms, etc. Choosing an office with these facilities and amenities will make your business more comfortable. Summary Private offices, whether booth or fully private, each have their own advantages. Therefore, when using a private office, you should decide which one to use based on its merits. In addition, please consider Tensho Office's Tokyo Station Office, which offers a full range of services and is inexpensive.

If you are thinking of starting a business, you will need an office for your business space. Of course, you could use your home as an office, but that would not be very stylish. You will want to rent a nice office space in case your clients visit you. This is why rental offices have become so popular in recent years. This is characterized by a contract structure that differs from that of a typical serviced office. But what exactly is the difference? Here is a simple explanation of the contract types of serviced offices! What is the contract type of serviced office? When renting an office space, a "real estate lease agreement" is concluded. This is an agreement to lease a completely empty office space for a period of __ years, so the Land and House Lease Law applies. In other words, it is similar to a rental housing (condominium/apartment) contract. In the case of serviced offices, on the other hand, a "service use contract" or "facility use contract" is concluded. In this case, you rent a space that is already available for use as an office and return it when the contract expires. In essence, it is like an accommodation contract.In addition, real estate rental contracts are generally annual contracts, such as two years. However, service use contracts and facility use contracts are often for relatively short periods of time, such as monthly or weekly contracts. Learn the difference between renting an office and leasing an office. Next, we will discuss the differences between renting an office and leasing an office. There are four main differences. 1. Serviced office has low initial cost! Most rental offices are leased on an annual basis with a large deposit and key money (about six months to a year's rent) for a real estate lease contract. In addition, office furniture such as chairs and desks, office automation equipment such as PCs and printers must be furnished, and interior work must also be done, resulting in a huge initial cost. However, serviced offices are not real estate leases and do not require a large security deposit or key money. Generally, the standard deposit and key money is about three months of the rent, and some offices offer free rent. In addition, serviced offices are pre-furnished with the office furniture and office equipment necessary for business, so there is no need to purchase or install anything. Therefore, the initial cost of renting an office is much lower than renting an office space. 2. Your serviced office is ready for immediate occupancy! Real estate leasing contracts for serviced offices involve a complex tenant screening process. As a result, it often takes three weeks to a month to move into an office from the time of application for screening. Even after moving in, there is still a lot of work to be done, such as wiring and installing office furniture. Therefore, it takes a considerable amount of time to move into a leased office. On the other hand, the screening process for moving into a serviced office is often simpler, and you may be able to move in as early as a few days after applying for a screening. In addition, all the necessary facilities for work are provided, so you can start working right away. 3. Serviced offices are located in good locations. With rental offices, it is not uncommon to find a property in front of a station that is already contracted and has no vacancies. With serviced office space, however, it is relatively easy to find available space because there are many properties in good locations. Therefore, you can set up an office in a good location as a base for your business. However, please note that rent can be expensive for properties in front of train stations. 4. Some of these serviced offices don't even charge renewal fees! Both leased and serviced offices have a set contract term. Most serviced offices require a renewal fee when the contract is renewed. The renewal fee is usually equal to one month's rent. On the other hand, there are a number of places that do not charge renewal fees for serviced offices because they are not real estate leases. The advantage is that costs can be reduced in this way. Who is a good candidate for a serviced office? Renting an office is suitable for people who are just starting out and starting a business. Basically, to start a business, you need to prepare a lot of capital and you need to save money well. This is where serviced offices come in handy. The initial cost is not too much and all the necessary facilities are available. This will save you a lot of money compared to starting an office from scratch. Why not consider using this service? Summary This section focuses on the contract types of serviced offices and how they differ from rented offices. Compared to renting an office, the initial cost of renting an office is lower, and since the office is pre-equipped, the cost can be greatly reduced. In addition, the screening process is quick and easy, so you can move in immediately. If you are planning to start a business, please consider renting an office. If you are looking for an office to rent in Tokyo, consider Tensho Office. Tensho Office has offices in prime locations in Tokyo (Shinjuku, Ikebukuro, Minato-ku, Chiyoda-ku, etc.) with low initial costs. We also offer a full range of services. If you are considering renting an office, please feel free to contact us. Click here to see 【Why Choose TENSHO OFFICE】

In recent years, more and more people are starting their own businesses as social conditions and work styles change.As a result, many people are using rented offices as workplaces.A serviced office is an office in a good location, such as near a train station, and is equipped with chairs, desks, and Internet access necessary for business.Convenience is its charm, but some may wonder, "Is it safe from a security standpoint?" Some people may be concerned about security.If important confidential company information is leaked to outside parties, it would be a disaster. But don't worry. There are a variety of security measures that can be taken at a serviced office. Here are some specific security measures for serviced offices. Two security measures for your serviced office! Today, serviced offices have introduced a variety of security measures. It can be divided into two categories. Physical security measures (security cameras, auto locks, etc.)Network security measures (e.g., access authorization measures) Physical security measures are related to "in and out" and "storage" Typical physical security measures are systems related to "ingress and egress". There are four main ones. 1. Security cameras These are installed at entrances and exits of serviced offices and on floors to record people's comings and goings and to check for suspicious persons. 2. Auto-locking The system unlocks the door using a card key or fingerprint authentication provided to the user in advance, and automatically locks the door after the user enters the office. This prevents outsiders and suspicious persons from entering the office. 3. Security guard Security guards from a security company contracted by the serviced office will patrol the entrance and floors and check security cameras. In the event of any abnormality, they will be on the scene immediately. 4. Receptionists By stationing a receptionist at the entrance, it is possible to handle visitors from the outside, check people in and out, and also serve to prevent intruders from entering the building. In addition, physical security measures include systems for "storage". These are the following two. 5. Locker with key (desk) A locker (desk) for storing one's personal belongings and valuables. This provides peace of mind for those who cannot leave their seats for fear that their valuables will be stolen. 6. Lockable cabinet These shelves are used to store important documents containing company and personal information. Some are large enough to hold a lot of storage. These are the physical security measures. If you are using an office for rent, you may want to check the availability of these. Network security measures are based on the latest IT technology. Many serviced offices provide Internet access via wireless LAN. So what are some of the security measures in place for that Internet? 1. SSID and encryption key provided. Generally, when using a wireless LAN, a set of individual SSIDs and encryption keys are provided for each user. Therefore, only the user can access the system. 2. Disable file and printer sharing network Some computers may have file and printer sharing settings enabled.In such a case, other users of the same wireless LAN can refer to the files, thus creating a risk of information leakage.Therefore, you can prevent others from accessing your files by disabling file and printer sharing settings. These are the Internet security measures.Even with wireless LAN, if you choose an office that has an SSID and encryption key, and on top of that, if you take measures such as disabling sharing settings, the risk of information leaks is greatly reduced and security is ensured. If you are considering using a serviced office, you should keep this in mind. If you're looking for an office to rent, Tensho Office is the place to go! Finally, if you are interested in renting an office, please consider Tensho Office.Tensho Office operates 27 serviced office locations in central Tokyo (Chiyoda, Minato, Chuo-ku, etc.) with the following features. 1. Reasonable cost The initial cost is only an entrance contract fee and the first month's rent. The entrance contract fee is 50,000 yen for single rooms and booth type rooms, and 100,000 yen for fully private room type rooms, which is very reasonable.On top of that, there is no need to pay any deposit, security deposit, or key money that is normally charged for office space, which reduces the burden of moving in.Furthermore, Internet usage fees, conference room usage fees, and utilities are all included in the common service fee, significantly reducing monthly running costs. 2. Corporate registration also available Many serviced offices do not allow corporate registration. However, at Tensho Office, corporate registration is available, so those who want to start a business can rest assured. 3. Fully equipped Office furniture (chairs, desks, etc.)Meeting roomShreddersDedicated mailboxes and delivery boxesInternet and more. Therefore, we have all the equipment you need for your work. Summary There are two main types of security measures for serviced offices: physical security measures and network security measures.First, physical security measures are Security cameras (check for suspicious persons)Auto-locking (to prevent outside intruders)Security guard (office security)Receptionist (manages people coming and going) and systems related to "in and out" such as Lockers with locks (for storing valuables and other important items)Lockable cabinet (document storage) There is a system for "storage" of.Next, network security measures include SSID and encryption key provided.Disable file and printer sharing network The two are as follows.In order to use the serviced office comfortably and safely, we recommend that you do what you can to protect yourself.

Many sole proprietors and would-be entrepreneurs are thinking of using a serviced office.The low cost compared to regular serviced offices makes it ideal especially for those who have just started a business and do not have enough funds.However, there are a thousand different types of serviced offices.You may be wondering which one to choose.So, here are some tips on how to choose an office for rent. What is a Serviced Office? Serviced offices are offices that can be rented on a low budget, with lower initial costs (such as deposit and key money) and monthly rent compared to regular serviced offices.In addition, many of them are pre-equipped with desks, chairs, printers, and Internet access necessary for work, eliminating the need to purchase them in advance.No construction work is required as the office interior is well maintained.Because of this low cost and convenience, the number of users has been rapidly increasing in recent years, especially among those who are considering starting their own businesses. Purpose of using a serviced office The purpose of using a serviced office varies from person to person. I want to have an office to keep costs down until my start-up business gets off the ground.I want to start work as soon as possible and need an office right away.I'm not comfortable putting my home address on my business card when I open a business. These include.If you have any of the above objectives in mind, then renting an office should be the best option for you. Understand the features of each serviced office. It is important to understand the features of each office in advance when using a serviced office.In recent years, the Internet has made it easy to find information on serviced offices and their services. For example CostLocation conditionsSecurityAvailability of telephone and receptionist support and so on. Therefore, if you are thinking of using a serviced office, choose one that meets your needs based on the above characteristics. How to choose a serviced office While serviced offices offer many advantages over regular offices for rent, many people are unsure how to choose the right one.Therefore, we have listed nine points to keep in mind when choosing an office to rent. 1. Balance between cost and service Today, there are many cost-reasonable serviced offices in Tokyo and other major metropolitan areas, with some renting for less than 40,000 yen per month.Therefore, not only initial costs but also running costs can be significantly reduced. However, what is of concern here is the balance between service and service. Note that no matter how low the price is, if the quality of service is poor, you will regret it after signing the contract. The biggest advantage of renting an office is that the facilities and the location are combined, but some serviced offices are inadequately equipped.In such cases, you may end up having to purchase or contract for the equipment yourself, and your monthly payment may end up being higher than you had expected. Many now offer additional convenient services such as reception/meeting room rental services and telephone answering services.By understanding in advance what kind of services you need, and then selecting an office while checking whether the fees and services are commensurate, you can select an office that offers a good balance between cost and service. 2. Office space The next important factor to check when checking out an office for rent is the size of the space.If it is too small, it will interfere with business operations, and if it is too wide, it will be useless.Therefore, it is important to understand what type of space is available and use this information to help you choose the right office space for your rental. Basically, office space can be divided into three types, depending on the number of people using the space. 1-person type This serviced office is recommended for one person.The space is roughly 1 tsubo (about 1.5 square meters), which is about the same size as a capsule hotel room.Since it is not very spacious, care must be taken in the placement of office equipment, etc.Of course, since it is for one person, it cannot accommodate visitors, and there is no place to keep an inventory of products. Type for 2 to 5 persons This type of serviced office is for a small group of 2 to 5 people.The size of the rooms is generally between 7 tsubo and 15 tsubo, which is more spacious than the one-person type.The advantage of this room is that it can accommodate 10 people alone, so there is plenty of room for luggage and office equipment. The size of the room can be used as you prefer depending on the number of people. 10 persons ~ Type This type of serviced office is for a large group of 8 to 12 people.The standard size is approximately 15 tsubo, which is about the same size as an elementary school classroom.In these larger offices, large equipment such as a server room can be installed. The office can be partitioned to provide a dedicated space for visitors, and large inventories of merchandise can be stored.This is also recommended if you want to work in a good work environment, as the office will be open even with a certain number of people. 3. Soundproofing or not In renting an office, you must also be concerned about the degree of soundproofing.If you can always hear the noise from the next room, you cannot concentrate on your work and your productivity will decrease.Soundproofing is important to facilitate work. Also, if you can hear the sound of your neighbor, it means that our sound is also leaking into the neighbor.It could also be a security issue if information about a business partner is leaked next to them when they call.Especially if you may use the telephone for business purposes, check carefully to see if soundproofing is in place. 4. Booth type or fully private room? While a typical serviced office is a private space, it can be divided into two patterns depending on how it is partitioned. Here are the advantages and disadvantages of each. 【Booth type】 A "booth type" serviced office has a gap between the wall and the ceiling.The advantage is a sense of openness because the space is not completely partitioned, but on the other hand, there is a disadvantage that conversations and noises from outside can be heard because the upper part of the space is open. If you are making calls that deal with personal information, etc., security issues may arise, so this is suitable for people in the business where such problems do not occur. 【Fully private room type】 The "fully private" type of serviced office is completely sealed with no gaps up to the ceiling.The top is sealed for excellent soundproofing.Another advantage is that each room has its own air-conditioning unit, so you can control the temperature by yourself. On the other hand, rents are often set slightly higher than for booth types.However, given the risk of security problems, it is worth paying the higher rent.The advantage is that your concentration is not affected by the noise around you, so choose a balance between cost, productivity, and risk. 5. Availability time One thing that is often overlooked when using a serviced office is the hours of use.While some offices are available 24 hours a day, 7 days a week, some offices have predetermined hours of use from _ hours to _ hours in order to collectively manage and preserve the security of companies using the same section of the serviced office.For example, it is not uncommon for a customer to say, "I signed a contract thinking I could use the service 24 hours a day, but in fact I could not use it during the late night hours…". This matter varies from management company to management company and office to office, so if you want to use the office early in the morning or late at night, be sure to check the hours of operation before signing a contract.In most cases, serviced offices that are available 24 hours a day, 365 days a year have individual security controls, such as the distribution of individual card keys or security keys. 6. Security measures Information leaks and the leakage of personal information are particularly alarming risks in this day and age.Not all information leaks and personal information leaks are caused by hacking on the Web.Unlocked office locks or eavesdropping on phone calls can also be a cause.Therefore, the availability of security measures is one of the most important factors to consider when choosing a serviced office. In particular, serviced offices are frequented by an unspecified number of people.Choose an office with solid security measures in place, including. Access control by dedicated card keySecurity patrols and security cameras to check for suspicious personsLocker with key for theft prevention Other network security measures should also be kept in mind if you are actively working with the Internet.Take measures to protect yourself, such as installing commercial security tools. 7. Notice to vacate period When you start your own business and use a serviced office as a sole proprietor, it is inconvenient if you cannot move out easily.Choose an office space that can be easily vacated or relocated, especially if your business has the potential for rapid growth. Even if the monthly rent and initial costs are reasonable, if the notice period for moving out is long, it will be difficult to relocate the office, and you may miss the opportunity to expand your business because you cannot relocate. If this is the case where you have been in business for a long time and have a stable operation, it is not that much of a problem, but if you are just starting out and the future of your business is uncertain, you should choose a place where the notice to vacate is as short as possible. 8. Whether or not there are renewal fees or restoration costs Many serviced offices charge a renewal fee in addition to rent and security deposit, but sometimes the renewal fee is not included in the contract.Generally, it is equivalent to one month's rent, but there are cases where unexpected renewal fees are charged, so those who wish to keep running costs as low as possible should choose an office with no renewal fees. Otherwise, when you move out, you must follow the rules for restoring the property to its original condition and leave it in the clean condition it was in when you rented it.In most cases, a separate restoration fee is required, often amounting to several hundred thousand yen depending on the serviced office.To avoid regrets later, confirm the existence of restoration costs at the time of signing the contract.Also, if there are restoration costs, ask how much they cost on average. 9. Office Location Location" is very important when choosing an office for rent. Clients are more likely to visit if the office is close to a station and easily accessible, and having an office in a prime location increases credibility. In addition, it is important not only to be close to the station, but also to be able to walk smoothly and to be sure that the surrounding area is not unsafe. Furthermore, if there is a bank or post office open near the office, it will be convenient for urgent cash payments. In particular, the major advantage of renting an office is that you can use an office in a good location at a lower cost than if you were to purchase a regular office, so you may first decide whether or not to rent based on whether the location is good or not.Once you have searched for a serviced office and found a property you are interested in, we recommend that you actually visit the site to see the access conditions and the surrounding environment. If you keep the above points in mind when looking for a serviced office, you will be able to find the perfect place. Tensho Office is the best choice for office rental! If you are looking for an office in Tokyo, please consider Tensho Office.Tensho Office has serviced offices in prime locations in Tokyo (Shinjuku, Shibuya, Minato, Chiyoda, etc.) with the following features. 1. Low initial cost! The initial cost is very reasonable: 50,000 yen (excluding tax) for a room for one person, 100,000 yen (excluding tax) for a room for two or more people, and only the first month's rent. Furthermore, there is no broker's fee, security deposit, key money, or security deposit required. 2. Corporate registration is possible At Tensho Office, you can register a corporation just like a regular office. This makes it safe for those who are thinking of starting a business. 3. Full services The use of meeting rooms (with time limits), internet, utilities, and full facilities (shredder, dedicated mailboxes, delivery boxes) are available. This reduces many running costs. Tensho Office rents desks and chairs free of charge, which is very convenient when increasing or decreasing the number of staff.If you wish, our staff will bring it to your room.If you need other office furniture, you can bring it in yourself, so you can create an office environment that is more your own. Multifunctional machines (copy and facsimile machines) are available in each office for shared use.*If printed, a separate fee will be charged. 4. Soundproof The Tensho office has soundproofing material in the partitions that separate each room.In summary. Use of Conference RoomUse of the InternetUse of full facilities (lounge, private mailboxes, delivery boxes, etc.)Desk and chair rentalUtilities chargeTelephone line installed in the roomCleaning of common areas (by Tensho Office employees, Monday through Friday) This full range of services is available.Overall, the office is very user-friendly in terms of cost performance and convenience. If you are interested, please contact us for more information.