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Can I open a corporate account at a bank in a serviced office?
Basic Knowledge of serviced offices 2022/12/26To start a business, you cannot begin without a bank account. Considering the level of trust from customers and suppliers, as well as accounting operations, we would definitely like to open a corporate account. But, you may be wondering, "Is it possible to open a corporate bank account at a serviced office?" We will explain how to open a corporate account at a serviced office. In this article, we will introduce the difficulty level and convenience of opening a corporate account at each financial institution, as well as points to increase the success rate. Can I open a corporate account at a bank in a serviced office? To sum up, basically, it is possible to open a corporate account at a bank even in a serviced office. However, in recent years, financial institutions have become more strict in their screening process for opening bank accounts. In the past, bank accounts have been abused by virtual offices by groups such as bank transfer scammers, and the National Police Agency has asked financial institutions to tighten their screening procedures. However, the Police Department has required financial institutions to tighten their screening procedures. Nevertheless, since opening an account itself has become more difficult regardless of whether it is a serviced office or not, the final decision must be left to the discretion of each financial institution. Type of Financial Institution Depending on size and type of transaction, financial institutions are classified into the following three categories. City banks (megabanks)Regional banks and Shinkin banksInternet Banks The severity of the screening process is generally city banks > regional banks and shinkin banks > Internet banks. In this section, we will look at the difficulty of screening, convenience, advantages and disadvantages of each financial institution. City banks (megabanks) Having a corporate account at a city bank or a so-called megabank is a good way to impress clients, and its many ATMs and branches are highly convenient. In many cases, the screening criteria are not disclosed, but it is said that the screening process is the most difficult. Of course, just because it is a serviced office does not mean you will be rejected immediately. It is possible to open a corporate account if you prepare the proper documents. The disadvantage is that most transactions require a commission fee, which is high. If you are just starting out and your revenue is low, the fees may become a burden. Regional banks and shinkin banks Compared to city banks, regional banks and shinkin banks tend to be easier to qualify. Another advantage is that many banks are community-based and offer extensive support for small and medium-sized businesses. In some cases, they can even provide small loans, which can be a strong ally when you are just starting out. On the other hand, they have fewer ATMs and branches than city banks, making them somewhat less convenient. In addition, in some cases, it is difficult to open a corporate account at a shinkin bank without a specific introduction. Net banking Internet banks are the easiest financial institutions to screen among those listed here. Another attractive point is that the process can be completed on the Internet, without the need to visit a store. The advantage is the low fees. Because of the low fees for transfers and deposits and withdrawals, Internet banks are quite easy to use if you often make small transactions. They are also convenient because they are available 24 hours a day, 365 days a year. However, there is no contact point where you can get help in case of an emergency or if you want to consult with them directly. The drawback is that it may take a long time to resolve the issue since the consultation is done by phone or e-mail. Points to increase the success rate of opening a corporate account While an office serviced is not the only reason you will be screened out, if your business is not credible, you will not be approved. In this section, we will introduce some points to increase the success rate of opening a corporate account. Clarify the nature and purpose of the business In the following cases, it is likely that the screening process will fail because the actual status of what kind of company cannot be ascertained. Multiple business lines and miscellaneous genresBusiness objectives are vague and unclear First, it is essential to clarify the nature and purpose of the business and be able to briefly explain it to the financial institution's staff. At this point, it is important to be careful to provide an explanation that can be understood without any knowledge of the industry. The person in charge at the financial institution is a financial professional. They are not familiar with all industries, so if you use too many technical terms, they may not be able to understand your explanation. Try to provide explanations that can be easily understood by a layperson. Note the amount of capital The amount of capital should also be taken into consideration. A company can be established with as little as one yen in capital, but if you wish to open a corporate account, a too low amount of capital is not desirable. In some cases, the amount of capital is judged as the "operational capacity of the company" in the examination process. Therefore, if the amount of capital is too low, the company may be considered to lack the strength to operate the business. Generally, for a small company, the capital is considered to be about 1-3 million yen. Therefore, when opening a corporate account, it is better to have at least 1 million yen in capital to avoid being evaluated unfavorably in the examination. Choose a bank that is close to your serviced office Choose a financial institution that is close to your serviced office to open a corporate account. If the location of the serviced office and the address of the bank branch are far apart, not only will the application not be approved, but in some cases the application itself may not be approved. If there is no special reason, it is basically safe to choose the bank/branch nearest to the serviced office. If the bank is close to the serviced office, it is likely that the bank will know of the office's presence, which will be a source of reassurance. Note that when opening a corporate account at an online bank, there is no need to worry about the location of the bank, as there are no physical branches or contact points. Prepare a website During the screening process for opening a corporate account, the contents of the website or web site are often checked. Be sure to create a website for your company, as a company without a website may be judged to have low credibility. Checking the website will allow the screening staff to learn about the company's business and its actual status. It is worthwhile to create a website because it will lead to trust and security not only from financial institutions but also from customers. Prepare documents that prove the actual status of sales and transactions Be sure to also prepare documents that prove the actual status of your business and transactions. Specifically, these include contracts actually used in the business, and purchase orders, delivery slips, invoices, and receipts sent by suppliers. These documents will serve as evidence of the actual business operations. Since they also serve as the aforementioned "explanation of the nature of the business," it is not uncommon for some banks to ask you to submit them as additional documents. Be sure to have all of these documents in order so that you are prepared to be asked to submit them at any time. List of items required to open a corporate account There are many required documents and items to be prepared for opening a corporate account. To ensure a smooth screening process, please make sure to have as many as possible ready at the time of application. <List of items required to open an account> DocumentsSummaryCertified copy of company registration(Certificate of all historical matters)The original document must be within 3 months of issuance.Articles of IncorporationSubmit as required.Company bank sealCertificate of seal impression of representativeThe original document must be within 3 months of issuance.Representative's personal sealIdentification card of the representativedriver's license, passport, resident registration card, or My number card, one of the following Photo identification is required.Documents showing the company's business activitiesIf you have company brochures, product samples, orPrepare quotations and other documents if available.Invoices, contracts, receipts, delivery slips delivery slips, etc., are also useful documents to show the actual status of the company.Other MaterialsIf you have little track record and few documents to show your businessIf you do not have much information about your business, you may want to prepare a business plan, business partner information, or work history as supplemental materials.Supplementary materials such as business plans, business partner information, and resume as supplemental materials.Licenses and permits issued by government agenciesIf any, it will be submitted.Rental Office AgreementThe screening process will be smoother if you are prepared. The required documents are basically as shown in the table, but it is important to check in advance because the required documents also vary from bank to bank. Summary Basically, you will not be refused to open a corporate account simply because you are a serviced office. However, in recent years, financial institutions have tightened their screening procedures, making it more difficult to open a corporate account.Therefore, it is essential to clarify the nature of your business and the actual status of your company to enhance your credibility. The level of difficulty of screening will naturally vary depending on each financial institution. City banks (megabanks)Regional banks and Shinkin banksInternet Banks Each has different advantages, disadvantages, and convenience, so it is advisable to choose a financial institution according to the size of your business.
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Why is renting an office recommended for startup companies?
Basic Knowledge of serviced offices Startups 2022/12/23A start-up company that has just been established is still cash-strapped and has limited funds to spend on equipment. Also, depending on the size of the initial office space, the company may grow rapidly in a short period of time and quickly outgrow it. This is why we recommend renting an office. In this article, we will discuss the appeal of renting an office and how to choose one for startup companies wondering whether they should set up an office. What is a serviced office? In a typical office, the user signs a contract with the building owner, pays monthly rent, and uses a single space as a "serviced office. Users must provide their own office furniture and equipment, such as desks, chairs, and copy machines. A serviced office, on the other hand, is a contract for a single parcel of space that is offered to multiple users. The space is private and can be used in the same way as a standard office. However, most serviced offices are furnished with office furniture. They also have facilities and equipment such as shared meeting rooms, copy machines, and lounges. For more information about serviced offices, please see the following articles. Benefits of renting an office space (Serviced office in Japan) Why rent an office for your startup company? Serviced offices are especially recommended for start-up companies. There are five main reasons. Let's check each of them. Fixed costs can be reduced The most attractive aspect for start-up companies is the cost. In the case of a typical serviced office, a long-term contract is assumed. If the office size is large from the beginning, fixed costs such as rent will be high. Since the company may not necessarily grow smoothly, you may end up paying extra expenses for a while. Serviced offices are available for relatively short contract terms, allowing you to rent an office that is suited to your size. Some offices include utilities, internet, and other fees in the common-area fee, which can help startup companies reduce burdensome fixed costs. Office furniture and office equipment are available The initial cost of setting up a new office tends to be high, as in addition to the security deposit and key money, office furniture and office equipment must be provided. However, with a rental office, these facilities are already in place and do not need to be purchased. Relocation costs are also reduced because there is no need to move equipment out of the building. Good location Serviced offices are often well located. Nonetheless, the lower rent compared to a typical office is a major attraction. Not only does this reduce the burden on employees to get to and from work and help create a comfortable work environment, but the easy accessibility of the office will also reduce the amount of transportation expenses paid. In addition, a good office location can be expected to impress new clients and financial institutions. Can be registered as a corporation There are many serviced offices that offer corporate registration. Corporate registration is essential when setting up an office, as it greatly affects the credibility of your business partners. While corporate registration can be a cumbersome procedure, it is relatively easy to register in the case of serviced offices. However, some management companies do not allow registration, so be sure to check before signing a contract. For more information on corporate registration of serviced offices, please see the following article. Can I register a corporation at a serviced office address? What are the advantages and precautions? Optional services available Some serviced offices offer a variety of optional services. These services range from the use of meeting and reception rooms to telephone service, cafes, and more. Start-up companies often have a small number of employees and inadequate human resources. By making good use of the optional services offered by serviced offices, you can outsource your business operations and expect to increase your business efficiency. However, service content differs from one serviced office to another, so it is important to make sure that you have the optional services you need. For startups! How to choose a serviced office We have learned that serviced offices have many attractive points for start-up companies. So, what criteria should you use to choose an office to rent? In this section, we will explain what to check when choosing an office to rent. Initial and monthly fees First, let's still focus on the initial and monthly costs. A typical office requires an initial cost of six months to a year's worth of monthly rent for security deposit, key money, and deposit. In the case of serviced offices, the initial cost is usually one to two months' rent, so this alone can reduce the initial cost. However, we do not recommend simply looking at the amount. It is important to consider whether the initial and monthly costs are sufficiently low, taking into account the items discussed in the following sections. In addition to the size of the company, it is important to carefully determine whether the services available are commensurate with the cost. location (e.g. of industry) Location is a very important factor when choosing an office. For employees, accessibility is a key factor in their ability to do their jobs. An office with good access to the surrounding environment will help business run smoothly. The location of your office can also make a big difference in your company's impression with new clients and customers. If you want to enhance your company's credibility, you need to be particular about the location of your office. Availability of private rooms Serviced offices are basically private rooms that give the company its own space. However, it is also possible that the service is being offered in confusion with shared office space. In such a case, there may be cases where the office is called a "serviced office," but it is a free-address office with no private rooms. This is not always the case, so be sure to check the availability of private office space when signing an office lease. Availability of shared facilities such as meeting rooms Even if not always necessary, meeting rooms and other shared facilities are surprisingly important. Meetings are essential to conducting business. In some cases, you may even invite your business partners' representatives to a meeting. In such cases, it is important to have a meeting room that can be used in a relaxed atmosphere. In many cases, shared facilities such as meeting rooms are optional in serviced offices. If there are only a few rooms available, you may not be able to use them when you want to hold a meeting, so it is important to check the extent to which shared facilities are available. Ease of contracting Ease of contract is also a major factor for renting an office. Renting a standard office tends to be a bit more difficult than renting an office space because of the long-term contractual commitment and the need to go through a screening process. In addition, annual contracts also require procedures such as changing the registration of the office. Serviced offices have the advantage of being easier to contract. However, the terms and conditions of the contract differ from one office to the next, so in order to get the most out of your serviced office, you will need to pay attention to the ease of contracting. Summary A start-up company that has just opened for business wants to save as much money as possible until the business gets off the ground. Renting a standard office space can be expensive, requiring a high security deposit and key money, as well as a long-term contract. Renting an office space for rent reduces the initial cost of security deposits and key money, and the monthly rent is in line with the size of the space. The move-in and move-out procedures are smooth, making it ideal for start-up companies that may need to increase headcount due to rapid growth. If you are considering renting an office in Tokyo, please consider Tensho Office as an option. You can use the meeting rooms and internet free of charge, and there are no fixed costs such as utilities. With initial and fixed costs as low as possible, you will be able to spend your valuable funds on the development of your business. Low-priced Private Serviced Office in TOKYO is Tensho office
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What are the initial costs of starting a business, and how much does it cost?【Low-cost methods are also explained】
Startups 2022/12/23To start a business, you first need to set up the necessary environment for starting a business, which involves a variety of costs. How much does it cost to start a business? If you don't know the costs of starting a business in advance, your business plan could go awry. Here we will explain the initial costs of starting a business and how to reduce the initial costs. If you are planning to start a business, please refer to this page to reduce unnecessary expenses. Contractual costs of leasing office space The serviced office contract will incur the following costs. Basic cost Brokerage fee The maximum amount charged is one month's monthly rent, but some real estate agencies offer half or no brokerage fees. Security Deposit Approximately 6-12 months is the standard market rate. If nothing happens, you may be refunded when you move out. Key money Unlike a deposit or security deposit, it is not refundable. The standard market rate is one to two months of rent. Advance rent In properties where rent is paid in advance, the next month's rent is charged as the initial cost. If you rent from the middle of the month, the rent is often prorated on a daily basis, etc. Some properties offer the first month free of charge. The amount charged will vary depending on the type of office space used, but the following are the minimum initial costs for a 300,000 yen rent office lease. 【Approximate initial cost of leasing office space】 Total…2,700,000 yen Advance rent…300,000 yen Brokerage fee…300,000 yen Deposit/Guarantee (6 months)…1,800,000 yen Key money (1 month)…300,000 yen Shared offices and serviced offices offer a lower initial cost than rented offices, as initial contracts can be signed for tens of thousands of yen to over 100,000 yen. With virtual offices, you can sign up for as little as 5,000 yen. Related Articles:How much does it cost to rent an office?Comparison with serviced offices and approximate market rates by area and size Advertising and promotion expenses Advertising and promotion expenses are necessary expenditures to make your company's services known. Business equipment Business card The market price is about 1,000 yen for 100 sheets. The more sheets ordered, the cheaper the price tends to be. Prices also vary depending on the type of design, paper material, and other factors. Creation of brochures It is a booklet that summarizes the company's services in an easy-to-understand manner, and is available in paper and electronic formats. If you outsource the entire process, including designing and directing the creation of the manuscript, the cost can be close to 1 million yen. If materials such as manuscripts and photographs can be prepared in-house, costs can be reduced. Web media for public relations Home Page Creation If you are outsourcing a full-fledged website of about 15 pages, expect to pay 500,000 yen or more. For companies that use templates to cut down on the man-hours required to create a website, it may be possible to create a website for as little as 100,000 yen. If you use a free website creation service and prepare the content in-house, the cost is zero, but it takes a lot of work. Domain Name Acquisition A domain is like an address on the Internet. The price varies depending on the type of domain, such as ".com", ".biz", ".co.jp", and so on. A cheap domain name costs a few hundred yen per year, while an expensive one costs several tens of thousands of yen. Server Management The server required to publish a website is generally a rental server (hosting server), unless the company is large in scale. Depending on the contracted plan (capacity), the monthly cost is about 1,000 to 2,000 yen. Advertising and Promotion Web Advertisement This is the cost of placing a Web ad, such as a listing ad, banner ad, or affiliate ad. Rates vary depending on the advertising format and medium. DM (direct mail) The shipping price of DM varies depending on the type, such as postcard type, sealed envelope type, catalog type, etc. Postcards and sealed letters can be sent for about 70-100 yen per piece, while catalogs cost about 400 yen per piece. Other costs range from TV commercials, billboards, and other advertising methods. Equipment-related expenses Procurement of equipment necessary to conduct business also incurs costs. Office Equipment DeskChairsLockersPartitionsBook shelves, etc. …… Office Equipment TelephoneFAX machinesPersonal computerPrintersCopy machines, etc. …… Office supplies SealsStationeryFilesPrinter ink, etc. …… The cost of equipment can vary greatly depending on the product you choose, such as new, used, or manufacturer. If you are using a shared office, serviced office, or virtual office, this will be a negligible cost. Accounting and tax-related expenses Money in and money out must be managed. The cost depends on how it is managed. In-house management Accounting software (5,000 yen to several tens of thousands of yen)Spreadsheet software (free of charge - about 35,000 yen)Ledgers, etc. …… Outsourcing Tax accountant fees (30,000 yen or more)Accountant's fees (over $12,000), etc. …… Company Incorporation Fees The cost of establishing a company differs between a joint stock company and a limited liability company. For a sole proprietorship, there is no special fee since all you need to do is to submit a business start-up notification. Corporation Capital stock 1 yen or more Legal fee Electronic Articles of Incorporation50,000 yen fee for certification of articles of incorporation300 yen or more for a certified copy of the articles of incorporationRegistration and license tax 150,000 yen*Total of about 200,000 yen Paper Articles of Incorporation50,000 yen for certification of articles of incorporation40,000 yen for revenue stamps2,000 yen for a certified copy of the articles of incorporation150,000 yen for registration and license tax*Total: about 240,000 yen Other Expenses Electronic Articles of IncorporationCost of creating an official company sealCost of a certificate of seal impression, etc. …… Limited company Capital stock 1 yen or more Legal fee Electronic Articles of IncorporationElectronic Articles of Incorporation Total 60,000 yen (registration and license tax only) Paper Articles of IncorporationRegistration and license tax 60,000 yenRevenue stamp fee 40,000 yen*Total 100,000 yen Other ExpensesFees for preparing a personal sealElectronic Articles of IncorporationCost of seal certificate, etc. …… Sole proprietor Notification of opening of business only (no special fees required) How can I reduce the initial cost of starting a business? Because of the possibility of unplanned expenses when starting a business, it is a good idea to keep initial costs down. Ideas for controlling initial expenses include. Reduction of fixed costs In the early stages of starting a business, office rent is the fixed cost that should be reduced the most. Instead of renting a regular office with high initial and maintenance costs, it is better to choose a serviced office, a shared office, or a home-based business that is less expensive. In the case of rental or shared office space, utilities and communication costs are sometimes included in the fee, making it easier to keep track of expenses. Save on advertising and promotion costs For example, it is far cheaper to create a website in-house than to outsource it. Nowadays, there are many free services that can create high quality websites, so it is easy to create a website without special knowledge or skills. Do-it-yourself company formation Similar to advertising and publicity costs, requesting a judicial scrivener or similar to establish a company will cost several tens of thousands of yen to more than 100,000 yen in fees. It is possible to perform the procedures yourself, so if you want to keep costs down, do it yourself. Choose a sole proprietorship or limited liability company Starting with a sole proprietorship or limited liability company with little opening capital will reduce initial costs. It is not too late to convert to a joint stock company after the business has begun to take off. Summary We have presented an itemized list of the costs associated with starting a business. In the early stages of starting a business, it is important to find ways to keep costs low. In particular, you want to reduce fixed costs such as rent as much as possible to have more cash left over. We recommend choosing serviced or shared office space, which can be rented at a lower cost than regular serviced office space.
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How to choose an office when starting a business【Comparison of 5 typical types】
Startups 2022/12/23In order to get your business off the ground, the type of office you choose is also important. So, what factors should you focus on when choosing an office? This section explains how to choose an office when starting a business. We compare the features, advantages, and disadvantages of five typical types of office space, so if you are just starting a business, please use this as a reference for choosing an office. How to choose an office when starting a business When choosing an office, look for the following items. 1. Cost The use of office space involves initial costs at the time of contract and running costs such as monthly rent. Fees vary depending on location (per tsubo), office size, and other factors, but in most cases, funds are not plentiful in the early stages of starting a business. Therefore, how to reduce fixed costs is an important issue to keep as much cash as possible in the company. In order to keep rent as low as possible in the early stages of starting a business, it is a good idea to choose an inexpensive serviced office or shared office space. 2. Extent The average office space per person is said to be 3 tsubo to 5 tsubo. The amount of space needed depends on the business. For example, if you use the space for storing documents and books, such as a lawyer, you will need some space in your office. 3. Location (e.g. of industry) Location is a very important factor in the development of a business. Consider the area's name value, accessibility, and the number of companies doing business in the area when making your decision. 4. Functionality The more functional the office layout and the availability of restrooms, the more comfortable the work environment will be. If your job requires you to be in the office for long periods of time, office functionality is an item you should focus on. 5. Availability of corporate registration Some rental properties have contracts that do not allow corporate registration. For example, apartments and condominiums that are only for residential use have a statement in the contract that corporate registration is not possible. You should consult with the landlord to determine if corporate registration is actually possible. If you are considering incorporating your business, look for an office that can be registered as a corporation to ensure smooth business operations. Types of office space when starting a business There are five types of office styles when starting a business.Let's delve into the characteristics of each. Office for rent Feature It is also said to be highly reliable and advantageous for financing.Recommended for companies that have grown in size. 〇 Advantages Some freedom to set up office layoutsYou can decide on your own office equipmentLow risk of information leakage and increased securityOffice rents remain the same even if the number of employees fluctuates slightlyUse of telecommunications equipment is limited to in-house use only, so speed limits are unlikely to be imposed × Demerit Initial cost is highMay not be cost-effective for small numbers of peopleNeed to gather supplies in-houseDifficult to find an office that meets your requirementsDifficult to relocate Serviced Office Feature This is a style of office where a portion of the floor is rented.It is easy to use when you are small and do not require a large space, such as less than 10 people. 〇 Advantages Lower initial and maintenance costs than renting an officeRenting an office in a good locationPrivate rooms allow you to leave your work equipment in the officeThe room may have a desk, chair, and other minimal furnishingsCommunication, utilities, and other expenses are included in the costMeeting rooms and reception rooms are availableRelocation is easier than in a rented office because of the small size of the space × Demerit May be more expensive when used by a large number of peopleAlthough it is a private room, there is a risk of information leakage due to the presence of another company on the floor, so security control is necessaryNetwork communication is shared, so there is a risk of slow communication speed Shared Office Feature Offices with lea address or fixed seating. Work is done in an open space, not in a private room.Recommended for freelancers (sole proprietors) and start-up companies. 〇 Advantages Renting an office for a small number of people is less expensive than renting an officeFree drinks are available in many locationsExpensive office equipment can be usedOffice equipment can be rented in one packageCommunication and utilities are included in the costEasy to relocatePossibility to connect with other business peopleMeeting rooms are availablePhone and fax services are available even if you are not in the office × Demerit Cannot work in a fixed seat depending on the planThere are concerns about security and information leakage because it is an open spaceNot suitable for businesses that require fixed lines, etcNetwork communication is shared, so there is a possibility of slow communication Virtual Office Feature There is no work space in the office where you can put your address and telephone. Recommended for those who do not need a fixed office but need a company address and fixed telephone. 〇 Advantages Inexpensive company address in a desirable locationYou can make phone calls, faxes, etc. without having to be at the office yourselfEliminate the need to use your home address for business × Demerit Some types of businesses cannot obtain a licenseNot suitable for industries that require a fixed lineNot suitable for those who work in an officeSome say it lacks reliability Home and office Feature An office that is part of a home or doubles as a residence. It has similar functionality to a rental office while keeping the price low. 〇 Advantages Less commuting timeMore secure than a shared officeLower office costsNo time consuming contracts, relocation, etcNo need to purchase office equipment if you can use your own equipment at homeRent, communication and utilities expenses can be deducted as expensesFlexible work hoursEasier to manage housework and childcare × Demerit There is a possibility of mixing public and private life (hard to have a sense of balance)If you rent, you may not be able to register as a corporationInvestment in equipment that is not at home must be purchased at actual cost Summary Choosing an office depends on the nature of your work and business. With the increase in the number of serviced offices and shared offices, especially in the Tokyo metropolitan area, it has become easier to start a small business. First, carefully plan what kind of environment you need and create a suitable office environment.
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Is a serviced office necessary for a sole proprietor?
The value of using it and the reality of supporting business managementBy User 2022/12/23In recent years, with changes in the way people work, more and more people are leaving the companies they have worked for and starting their own businesses. Some of them may be thinking of opening their own business as a sole proprietorship. The question that arises is, "What about an office?" What about an office? Of course, you can also use your home as an office, but recently many people are using serviced offices. Here we introduce various types of offices, including serviced offices. The office can be divided into five different types! When a sole proprietor starts his own business, the question of what to do with the office space is very important. Basically, there are five types of office space. 1. Home Office A home office refers to the use of your home as an office as it is. This reduces initial costs such as deposit and key money required to rent a property, as well as monthly rent. In addition, since you work from home, you do not have to commute to work, so you do not have to suffer the stress of commuting. However, if you open a business from home, you will list your home location on your business card and website, which may cause some of your clients to wonder, "Can I trust this company?" Some companies may be concerned about the company's credibility. Especially large companies may not do business with you because they may consider you "unreliable. 2. Office for rent When you hear the word "office," the first thing that comes to mind is an office for rent. Since the floor of a leased office is a blank slate, you have a high degree of freedom in deciding the interior design and facilities, as long as they are within the scope of the contract. However, in order to rent an apartment, a large initial cost (six months to a year's rent) must be prepared, including a deposit and key money, as well as interior decoration and equipment costs. In addition, after signing a lease contract, interior work and equipment maintenance are required, which takes time. Therefore, renting an office is not suitable for those who want to rent an office immediately or who do not have enough funds. 3. Virtual Office A virtual office is an office that provides only the functions necessary for business, such as an office address, telephone number, and mail forwarding, without renting actual business space. Since the business space is not rented, the monthly fee is usually set low, around several thousand yen per month. This makes it possible to dramatically reduce initial and running costs. 4. Serviced Office A serviced office is an office that is fully furnished with desks, chairs, office automation equipment, and other interior furnishings, as well as Internet access and other facilities. Since everything necessary for work is already in place, initial costs can be reduced and work can begin quickly. 5. Shared Office A shared office is an office space shared by multiple users on the same floor. Like a serviced office, a shared office allows for a workspace, but privacy is difficult to maintain since the offices are often separated by simple partitions. Therefore, shared offices may not be suitable for those who handle important personal or confidential information. Sole proprietors should rent an office! We have discussed the characteristics of each type of office space, but if you are a sole proprietor looking to rent an office, renting an office is the best option for you. There are four main reasons. 1. Reduction of initial costs Generally, serviced offices do not require a security deposit, key money, or brokerage fee, and they come pre-equipped with office furniture and equipment, so there is no need to purchase new equipment. In addition, office furniture and equipment are pre-installed, so there is no need to purchase new equipment. 2. Easy office relocation Normally, when relocating to a new office, one must have desks, chairs, office automation equipment, and other items necessary for work. However, with a rental office, such facilities are already provided, so you can easily relocate your office with only a few simple procedures. 3. Meeting rooms available Normally, when relocating to a new office, one must have desks, chairs, office automation equipment, and other items necessary for work. However, with a serviced office, such facilities are already provided, so you can easily relocate your office with only a few simple procedures. 4. Prestigious location for business Serviced offices are often conveniently located near major train stations or in the heart of downtown areas. This makes it easy to meet with clients or commute from home, making it very convenient. Because of these advantages, serviced offices offer excellent value for money and are easier to manage overall. If you're thinking about renting an office, Tensho Office! If you are a sole proprietor and are looking to rent an office, Tensho Office is the place for you. Tensho Office specializes in serviced office space in Tokyo and offers the following features. 28 locations in Tokyo (Ikebukuro, Akihabara, Shinjuku, Akasaka, etc.) with good accessibilityCost savings can be expected due to low expenses (no brokerage fees, security deposits, key money, or security deposits)Meeting rooms, private mailboxes, and delivery boxes are also availableCorporate registration is possibleInternet access and utilities are also free (facility usage fees are included in the common service fee) This full range of services is available. Summary Today, there are many types of offices. Among the various types of offices, home offices, rental offices, virtual offices, serviced offices, shared offices, etc., serviced offices are the best choice for sole proprietors to rent an office. Reasons include the following. Significantly lower initial costsFlexible office relocationConference room available If you are interested in renting office space, we recommend that you consider renting an office.
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Various office formats, which one to choose?
By Workspace type 2022/12/20Some people who are considering starting a business may be thinking about renting an office to work from. However, there are many different types of offices, including virtual offices, coworking spaces, shared offices, and serviced offices. Therefore, this article will list the characteristics, advantages and disadvantages of various office formats. If you are wondering which office to choose, please refer to this article. Features, advantages and disadvantages of virtual offices A virtual office is a form of office space where you rent only basic information such as an address and phone number to start a business. If mail or phone calls come to the virtual office, they will be forwarded to another location (such as your home). Since it is called virtual, there is no business space as a space. However, some virtual offices offer the option of renting a business meeting room or conference room. Advantages of a Virtual Office 1. Get a prestigious address at a reasonable price Virtual offices are basically free of deposit and key money when moving in, and the monthly rent is very reasonable, ranging from several thousand yen to 10,000 yen, which leads to reductions in initial and running costs. Furthermore, many virtual offices are located in major train stations and business districts. Thus, the ability to set up an office in a prestigious location with high brand value goes a long way in enhancing the credibility of the company. 2. Possible to register a corporation at an address other than your home address For example, if you run a business from home, you may not feel comfortable listing your home address on your business cards or website. Therefore, a virtual office allows you to register your corporation at an address other than your home address. Disadvantages of Virtual Offices 1. Some businesses may not be able to obtain permits Virtual offices may not be approved for official certificates in certain industries. For example, please note that it is difficult for industries that require individual dedicated space (e.g. lawyers, tax accountants, etc.). 2. It could be discovered that the office is a virtual office With virtual offices, many companies will use the same address, so a search on the Internet may turn up many companies with the same address. This can lead to a loss of credibility because people will know that the company is a virtual office and that it does not have an actual office. 3. Difficult to open corporate bank accounts in recent years In recent years, it has become more difficult to open a corporate account at a virtual office due to the impact of many accounts used in crimes such as bank transfer scams that were registered at virtual offices. If you are considering opening a corporate account, we recommend that you choose a large, well-run virtual office. Features, advantages and disadvantages of coworking spaces A coworking space is a type of facility where people with different jobs gather in one open space and share a work area. In most cases, the place where the work is done is an open space like a library. Much like shared offices, coworking spaces focus on community building, so most people use them with community building in mind. Advantages of Coworking Space 1. Have the opportunity to interact with each other When you work alone, it is difficult to have opportunities to interact with people in other industries as well as those in the same field. However, coworking spaces are open spaces that provide more opportunities to interact with other users. This allows you to exchange information and possibly create new business opportunities. 2. Available as a meeting place Many people may use cafes or restaurants for meetings with business partners. However, in such cases, the surrounding noise and stares can be distracting, making it difficult to have a calm and relaxed conversation. Many coworking spaces have conference rooms and meeting spaces attached, so you can talk in peace. Disadvantages of coworking space 1. Difficult to ensure privacy Basically, the work area is hardly partitioned, making it difficult to ensure privacy. For example, there is a possible risk of others seeing your computer screen or documents. 2. The sound of the surroundings can be distracting… Since it is an open space, there are people around. Especially in a coworking space with many users, the atmosphere can become lively and noisy, and you may be bothered by talking and noise. Therefore, you may not be able to work comfortably. Features, advantages and disadvantages of shared office space As the name implies, a shared office is a type of office where multiple users sit in an unoccupied seat and share a workspace on a free-address basis. Recently, there are also facilities with booths and other individual seating for one person, café-style facilities, and a wide variety of other types of shared office space. Advantages of Shared Office Space 1. Ability to interact with other users Since the workspace is shared, the biggest advantage is that you can interact with other users. Since you can communicate with people from various industries there, it may lead to new business opportunities. 2. Good location Shared offices are located in prime locations, such as in central Tokyo or near major train stations. This makes it easy and convenient to commute to the office. Having a prestigious address also increases your social credibility. 3. Access to shared facilities and lower costs Shared office space comes with no (or reasonable) security deposit or key money, and office furniture and office equipment necessary for work are also provided in advance, so initial costs can be significantly reduced. In addition, the monthly rent is typically 20,000 to 30,000 yen in Tokyo, which is cheaper than renting an office, leading to a reduction in running costs. In addition, many shared offices are equipped with shared facilities such as meeting space and conference rooms, which can be conveniently used for business meetings with business partners. 4. Corporate registration also available Corporate registration is possible using the address of the shared office. This is therefore recommended for those who are considering starting a business. Disadvantages of shared office space 1. Noise can be a concern… Since shared offices are surrounded by other users, noise such as talking and noises can be distracting and may interfere with business operations. 2. Careful handling of personal information Since shared offices are open spaces where an unspecified number of people come and go, there is some concern regarding security. Please be careful when handling personal information such as contracts, confidential documents, and computer data. Features, advantages and disadvantages of serviced offices A serviced office is an office that is pre-equipped with office furniture, office automation equipment, etc., to provide a proper working environment. Advantages of renting an office 1. Reduced initial costs and immediate move-in Since office furniture and OA equipment are fully furnished and do not need to be purchased, initial costs can be greatly reduced. Of course, you can move in immediately after signing a contract. 2. Corporate registration is possible Basically, it is possible to register a corporation at the address of the serviced office. This makes it safe for those who want to start up a company. 3. Good location Many serviced offices are located in prime locations such as central Tokyo and major train stations, and are in excellent locations. They are convenient and easy to commute to the office. Disadvantages of renting an office 1. Costs are high depending on the use of options Many serviced offices offer options such as call forwarding service, receptionist service, and secretarial service. However, the more you add these options, the more the total cost will be. Therefore, it is important to confirm in advance how much the price will be. 2. Layout cannot be changed Since the interior and office automation equipment are pre-installed, it is not possible to choose what suits one's own needs. Therefore, some people may feel cramped for use. Summary Here we have looked at the features, advantages and disadvantages of virtual offices, coworking spaces, shared offices, and serviced offices. If you are not sure which office is right for you, please refer to this article to find out which one is best for you. Also, if you are interested in renting an office and are looking for one in Tokyo, please consider Tensho Office. Tensho Office has inexpensive serviced offices in prime locations in Tokyo such as Shinjuku area, Ikebukuro area, Minato-ku and Chuo-ku. Initial and monthly rent can be reasonable, and corporate registration is also available. If you are interested, please feel free to contact us. Click here to see 【Why Choose TENSHO OFFICE】
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Difference between serviced office and virtual office
By Workspace type 2022/12/20When starting a business, the first concern is the "cost" of opening an office. It is a common thought that "we want to keep costs as low as possible" in any case.In recent years, serviced offices and virtual offices have emerged as cost-saving office services and are used by many entrepreneurs and freelancers. However, many people may not know what the differences are between them.For those who are interested, here we have organized the differences between serviced offices and virtual offices, as well as their advantages and disadvantages. What is the difference between a serviced office and a virtual office? Let's start with the difference between a serviced office and a virtual office. What is a serviced office? First of all, a serviced office is "an office that rents a business space equipped with everything you need to start working. The office space is equipped with desks, chairs, and other office furniture necessary for work, as well as office automation equipment (printers, copy machines, etc.) and Internet access. Therefore, you can start working immediately after moving in. Most of them also have conference rooms and meeting space, so they can accommodate visitors. Other optional services such as mail forwarding and secretarial services are also available, and the address can be used for corporate registration. What is a Virtual Office? In contrast, a virtual office is not like a serviced office where you can rent a business space to work in. A virtual office is a service that rents only basic information such as the address and phone number of an actual office. In addition, mail delivered to the office will be forwarded to a designated address, and telephone calls will be automatically forwarded (or handled by a secretary). Furthermore, it is almost always possible to use the rented address for corporate registration. In this way, a virtual office can appeal to clients as if there is an office there, even if there is no business space. Advantages and disadvantages of renting an office While there are many advantages to renting an office, there are also disadvantages. The advantages of renting an office are threefold! 1. Great location, plus corporate registration! Serviced offices are located in prime locations such as major urban stations and city centers. Thus, you can work in a good environment with good accessibility. You can also register your company using the address of the serviced office. Therefore, it is also recommended for those who want to start up a company. 2. Significantly lower initial costs and preparation time In a typical serviced office, the initial cost is quite high because you have to prepare the office furniture and office automation equipment necessary for work. However, in a serviced office, the office furniture and office equipment necessary for work are provided in advance. This can greatly reduce the initial cost and shorten the preparation time. 3. Full range of optional services There are many options available to meet your needs, including the use of conference and meeting rooms, telephone and reception services, and secretarial services. You can work comfortably and efficiently. Two disadvantages of renting an office are 1. Costs may be more expensive for some optional services… Serviced offices offer a variety of optional services as described above, but adding too many options for this or that may make the total cost more expensive. It is important to know in advance what options you need for your work. 2. You can't refurbish it! An office rental is just that - a rental. Be aware that you cannot refurbish the walls and floors to your liking or replace the office furniture. Advantages and disadvantages of virtual offices The following are some of the advantages and disadvantages of virtual offices. The benefits of a virtual office are twofold! 1. By far the cheapest available The biggest advantage of virtual offices is the reasonable monthly rent since there is no business space. This service can be used for several thousand yen to 10,000 yen per month, making it a very cost-effective service. 2. You get a prestigious address and can register a corporation Similar to rental offices, virtual offices are often located in prestigious locations such as major stations in Tokyo. The ability to register a corporation using such a prestigious address can greatly help improve the credibility of the company with clients and others. There are three disadvantages of virtual offices 1. Difficult to open a corporate bank account Recently, it has become difficult to open an account as a corporation in a virtual office. This is due to the fact that many accounts used in bank transfer scams are registered at virtual offices. Therefore, if you are considering opening a corporate bank account, choose a large, well-run virtual office. 2. May not be able to obtain a business license In some cases, virtual offices may not be able to obtain licenses for temporary staffing and real estate businesses. It is important to check in advance whether the type of business you are establishing will be approved for a virtual office. 3. Addresses may be duplicated with other companies Virtual offices are used by multiple companies at a single address. Therefore, be aware that if you search for the address on the website, another company may appear first, and there is a risk that the virtual office will be known to be a virtual office. Let's choose according to the purpose and use We have described the features, advantages and disadvantages of virtual offices and serviced offices. Based on these, we will now tell you who virtual offices and serviced offices are suitable for. Businesses with many visitors are suitable for serviced offices Serviced offices are recommended for service businesses and professional businesses (tax accountants and administrative scriveners) that receive many visitors. After all, having a business space in a well appointed building gives you a sense of security compared to a home office, and leads to trust from clients. In addition, conference rooms and meeting spaces can be rented for meetings and business negotiations. Therefore, you can work with peace of mind as we provide generous services even to the part of handling visitors. Virtual offices are suitable for industries that do not have (few) visitors A virtual office is basically for people who do not have visitors and do not need a space to work (at home or elsewhere). For example, people who run a website, are management consultants, or sell products over the Internet would definitely benefit from a virtual office. Virtual offices are also recommended for those who do not intend to expand the size of their business in the future. Summary Basically, serviced offices are suitable for industries that have many visitors (service industry, professional industry, etc.), while virtual offices are suitable for industries that do not have visitors (website management, management consulting, etc.). However, each has its own merits and demerits, so it is important to carefully examine the advantages and disadvantages of each before making a decision. If you are looking for an office to rent in Tokyo, please consider Tensho Office. We have offices in prime locations in Shinjuku, Shibuya, Minato, and Chiyoda wards in Tokyo with the following three features 1. Reasonable initial cost The initial cost is only 50,000 yen for a booth type office and a one-person room, and 100,000 yen for a fully private office for two or more persons. Furthermore, there is no security deposit, key money, or security deposit, so you can save a lot of money compared to renting an office. 2. Can be registered as a corporation At Tensho Office, you can register your company as a corporation just as you would with a serviced office. Therefore, even if you are worried about being able to register your company…, it is okay. 3. Lots of optional services! Use of the conference room, Internet access, utilities, and full facilities (shredder, dedicated mailbox, delivery box) are included in the common service fee. Therefore, monthly running costs can be reduced. Tensho Office offers office space for rent at a reasonable price. If you are interested, please contact us for more information. Click here to see 【Why Choose TENSHO OFFICE】
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What is a shared office? Features, Benefits, and How to Choose
By Workspace type 2022/12/19Along with reforms in the way people work, SOHO* and other workstyles that are not restricted by time or place have become widespread, and work styles that differ from traditional office work are attracting attention. Under these circumstances, major real estate companies and others have opened "shared offices," where workspace is shared by many people, one after another, mainly in urban areas. If you are reading this article, you are probably interested in share offices. In this article, we will introduce the characteristics of share offices, their advantages and disadvantages, and points on how to choose one. *An abbreviation for "small office/home office. Refers to a form of business in which work is performed in a home or small office. What is a shared office? Features and Functions There are many different types of shared offices, depending on the company that operates them. In this section, we will look at the features and functions of a typical shared office. What is a shared office? A shared office is an office format in which space is shared by several companies or individuals. Basically, there is no dedicated space, but rather a free address system. While typical leased office space is fixed, shared office space allows you to freely choose where you want to work. Features of Shared Offices The greatest feature of shared office space is that it is shared by several companies and individuals, thus minimizing costs such as rent and utilities. In addition, unlike typical serviced office space, there are no barriers between companies, making it easy to form connections with people from various industries. Shared Office Functions The four main functions of a shared office are. 1. Handling visitors Many shared offices have conference and meeting rooms to accommodate visitors and meetings. 2. Provide work space You will be provided with a shared space to work and pre-equipped with all the office and electronic equipment you need for your business. Since there is no need to purchase new equipment, you can start working immediately after signing a contract. 3. Address Use Basically, a shared office allows you to use the address. The address can be listed on business cards and websites, giving clients and users a sense of security. In addition, many of them can also be used as a corporate address, so there is no problem if you want to incorporate your company. 4. Receive telephone calls and mail on behalf of the company Most of the shared offices have telephone service and mail receiving service. This makes it very convenient for doing business. Difference between Shared Office and Serviced Office Similar to shared offices are serviced offices. Some people may not know the difference between these. Let's take a look at the differences between shared offices and serviced offices. Private rooms or free-address are common In general, it is safe to think of a serviced office as one that rents private rooms and a shared office as one that provides work space in a free-address format. Some shared offices have individual booths or individual seats, but in the case of serviced offices, private rooms are rented from the beginning. Therefore, the difference between a private room or free-address office is the difference between a serviced office and a shared office. Different companies have different definitions Shared offices are defined differently by different companies. Shared offices are free-address style, but may have individual booths or individual seats. In addition, some companies provide lockers for storing computers and other items you bring with you. This is not to say that shared offices do not have private rooms. Advantages of Shared Office Space Shared office space offers many advantages. Please understand these advantages and use them to help you choose the right office space. Communication is possible Because shared office space is shared, tenants work in a shared space, making it easy to communicate with other tenants and interact with other companies. In addition, it is not uncommon to meet people from various industries and business sectors and form personal connections, which can lead to business opportunities. Offices can be set up in favorable locations Many of our shared offices are located near major train stations or in business districts with good accessibility. This makes commuting and business activities very convenient and smooth. Furthermore, having an office in a well-known and convenient location gives the company status. Significantly reduce initial costs and start working immediately Signing a serviced office lease contract requires payment of a security deposit, key money, and guarantee money, resulting in a high initial cost. With shared office space, however, there is no need to pay a security deposit, key money, or guarantee, and office functions can be used simply by paying an entrance fee and the first month's rent, greatly reducing initial costs. In addition, desks, chairs, and MFPs (copying and facsimile machines) essential for business are also provided, so you can start your business immediately after signing a contract. Low monthly rent Another advantage is the low monthly rent. Even in Tokyo, rents are very inexpensive, ranging from 20,000 to 30,000 yen per month. Basically, renting an office in Tokyo requires more than 100,000 yen per month. However, with shared office space, you can use a prime location at a low cost, thus reducing running costs. Disadvantages of shared office space While shared office space has many advantages, there are also disadvantages that should be noted. If you choose to use shared office space, be aware of the disadvantages as well. Concerned about ambient noise When working in a shared space, you may be bothered by noises and phone calls because there are other users around you. For this reason, we recommend choosing a shared office with a silent space or other quiet space for working when you need to concentrate on your work. Be careful with your personal information In shared offices, security tends to be lax due to the nature of the space being shared by multiple companies and individuals. Special care must be taken when handling important information such as contracts, documents containing confidential information, and computer data. Who is a shared office suitable for? Shared offices are suitable for freelancers and startup companies. Some examples of professions that are suited to shared offices include. Consultant Consultants are in a profession that requires credibility in addition to previous experience and achievements. Shared offices are often located in central business districts, etc. By including the address on your business cards, you can easily gain their trust. Remote consulting is also not uncommon today, depending on the type of consulting. There is less and less need to have an office, as you often have to travel to the client's site. Using a shared office space allows you to meet a wide variety of people from different industries. This makes it easier to seize new business opportunities. Counselor Counseling is a profession that rarely requires individual space except for counseling with clients. Some shared offices offer silent spaces for quiet work. Private conference rooms and other spaces are also available for counseling. In addition, many shared offices are relatively newly built, so they are often clean and comfortable. Since counselors can work as long as they can secure a counseling location, shared offices are recommended as a way to reduce various costs. Writers and designers Writers and designers can basically work with a computer. Many freelance writers and designers can work from home. However, some people have trouble concentrating at home, and many use shared offices as an environment where they can concentrate. Furthermore, writers and designers are creators whose connections with others can lead directly to business. Therefore, meeting people from various industries can be expected to develop into business opportunities. You can broaden the scope of your work by meeting people through shared office space. Who is not suited to use shared office space? On the contrary, some people are not suited for shared office space. Let's take a look at what types of occupations are not suited for shared office space. Professional services such as tax accountants and administrative scriveners Tax accountants, administrative scriveners, and other professionals may not meet the requirements to open an office. The condition is that the space must be occupied to prevent information leakage. While this is difficult to meet in a shared office, it is possible to meet the condition in a serviced office.Tensho's rental offices offer individual spaces that can also be used as addresses for professional businesses. Other types of businesses with occupied space requirements Manufacturing businesses require large machinery, and businesses that need a store also need space to occupy. Therefore, such businesses would not be suitable for shared office space. However, there are examples of retail businesses and manufacturing businesses that use shared office space as a back office for administrative work. If you are in a type of business that requires space to be occupied, shared office space is basically not suitable for you, so you will need to think about how you want to use it. For industries that handle confidential information Shared offices are generally free-address style. This makes it difficult to handle confidential information from a security perspective. For those in the temporary staffing or job placement industry, the same condition for opening a business as for those in the professional services industry is that they must have an occupied space to prevent information leaks. If you are in an industry that deals with confidential information, a shared office is probably not the right choice for you. Points to consider when choosing a shared office Finally, here are four things to consider when choosing a shared office space. Let's take a look at what to look out for when choosing a shared office. Is the location good? Most shared offices are located in central Tokyo or near major train stations. However, there are exceptions, so it is important to check the location beforehand. If possible, it is a good idea to visit the office and check how many minutes it is from the station. Are the facilities adequate? The facilities and services provided are also important. Facilities and services provided in shared offices include the following. Reception ServiceEquipment such as multifunctional machines (copying and facsimile machines)Business meeting spaceMail pickup and delivery serviceFree drink serviceAvailable 24 hours a day The facilities and services you seek will directly affect the usability of the share office. Therefore, be sure to check carefully when making your choice. What is the atmosphere like among other users? The atmosphere of other users is also an important factor in choosing a shared office. If you actually use the office and find that some people "don't fit in a bit…", you may not like coming to work. As a countermeasure, we recommend taking a tour of the office and asking the owner and users about the atmosphere before signing a contract. Can I register a corporation? Basically, shared offices can be registered as a corporation, but in some cases this is not possible due to regulations or other reasons. Therefore, it is important to check in advance whether corporate registration is possible. Summary Unlike serviced offices, shared offices are a free-address office format. Basically, you work in a shared space, but in some cases, individual booths or individual spaces are available. Shared office space is not suitable for all types of businesses, so care must be taken. When choosing a shared office, be sure to understand the advantages and disadvantages as well as points to be aware of, and choose carefully and without haste the property and plan that meets your requirements.
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Zero security deposit and key money? Why renting an office is more cost-effective than renting an office
By Workspace type 2022/12/19When you start your own business, you will need a space to serve as your office. Until now, it has been common to lease office space, but in recent years, serviced offices have been attracting a lot of attention. Serviced offices are more cost-effective than regular serviced offices and are superior in terms of cost. But how exactly is it cost-effective? In this article, we will introduce the reasons why renting an office is superior in terms of cost. Serviced offices don't require a security deposit or key money! Basically, when renting an office space, most properties require a huge initial cost such as a security deposit and key money. However, many serviced offices offer reasonable or free security deposits and key money, making it possible to greatly reduce costs. Inevitably, many serviced offices require you to prepare a security deposit and key money equivalent to six months to a year's rent, so you need to prepare a lot of money in advance. Therefore, it is difficult to rent an office if you do not have sufficient funds yet. Especially if you have just started your business, renting an office is risky because most of the time you are not sure if your business will be stable. This is where we recommend renting an office. Since there is almost no security deposit or key money, the initial cost can be greatly reduced. Some of the offices located near major train stations in Tokyo do not require a security deposit or key money. Thorough cost comparison between renting and leasing offices! The next section will provide a specific comparison of the cost aspects of renting and leasing office space. There are three main differences between the two. 1. Serviced offices have low monthly rent For example, many serviced offices in Tokyo cost several hundred thousand yen a month in rent, and there are few properties that cost less than 100,000 yen. However, there are plenty of serviced offices in Tokyo for less than 100,000 yen, including some for as little as 30,000 yen to 50,000 yen. Therefore, monthly costs for renting an office can be less than half of those for renting an office. 2. Serviced offices can reduce initial costs For a leased office, initial expenses such as a security deposit and key money, which are equivalent to six to twelve months' rent, are required. In addition, the purchase of office furniture and office equipment, as well as interior construction work, will also add to the cost. However, some serviced offices do not charge any renewal or restoration fees. This reduces the burden of renewal and move-out costs. 3. Some have zero renewal or restoration fees For serviced office space, there is a renewal fee when renewing the contract and a restoration fee when vacating the space. The renewal fee is roughly equivalent to one month's rent, and the restoration fee is approximately 30,000 yen per tsubo. This is a large burden for users. However, some serviced offices do not charge any renewal or restoration fees. This reduces the burden of renewal and move-out costs. No need to go through all the formalities when moving out of your office! Serviced offices and leased offices have different types of contracts. Basically, a leased office is leased under a real estate lease contract. This real estate lease contract is subject to the Land and Building Lease Law and the obligation to restore the property to its original condition, so when moving out, interior work and complicated cancellation procedures must be completed, and the move-out procedure itself is complicated and difficult. In contrast, serviced office space is generally leased under a service use contract or facility use contract. Therefore, the Land and Building Lease Law and the obligation to restore the space to its original condition do not apply in most cases. Therefore, interior work is not required and the cancellation procedure is relatively simple, allowing you to move out smoothly. The minute I want to move out of my serviced office, I can! In addition, many serviced offices require the lessor to be notified up to six months prior to moving out due to interior work and various other procedures. Therefore, even if you want to move out, you cannot do so immediately. On the other hand, with serviced offices, there are almost no complicated procedures, and in many cases, you can move out by contacting the landlord one month prior to moving out. Therefore, it is very convenient because you can leave immediately depending on the situation. Summary Have we explained why renting an office is superior to renting an office?In many cases, serviced offices do not require a security deposit or key money, so the initial cost can be greatly reduced, and the monthly rent is also lower. This makes them more cost-effective than renting an office. The fact that you can move out smoothly is also an attractive feature. If you are a new business owner looking to set up an office, please consider renting an office. If you are looking for a serviced office in Tokyo, please consider Tensho Office. The only initial costs are the entrance contract fee and the first month's rent. There is no brokerage fee, security deposit, key money, or security deposit. If you are considering renting an office, please feel free to contact us. Click here to see 【Why Choose TENSHO OFFICE】
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Our serviced offices come in a variety of sizes!
Flexible choices depending on the number of people and size of the office.Basic Knowledge of serviced offices 2022/12/14A serviced office is a form of office space that comes pre-equipped with desks, chairs, multifunction devices (copying and facsimile machines), and other items necessary for business. Compared to a typical serviced office, the initial cost is much lower, and has been attracting a lot of attention in recent years. When renting an office space, one thing to be aware of is the size of the space. Here are the types of office space available for rent. Space per person in offices If your office is too small, it will be cramped, and if it is too large, space will be wasted. When setting up an office, it is necessary to know the appropriate "office space per person. What is the median office space per worker? Office space per worker varies slightly depending on the economy and needs of the year, but does not fluctuate significantly. Over the past 10 years (2008-2018), the median office space per worker in Tokyo's 23 wards has remained stable at around 3.8-4.0 tsubo. Incidentally, the median in 2018, the most recent year available, was 3.85 tsubo. Estimated office space per person depends on the type of business The median figure presented above (just under 4 tsubo) includes very large companies. Therefore, the reality is that it is difficult for smaller companies to use this as a guide. Generally speaking, the standard office space per worker is about 3 tsubo. However, to calculate a more accurate value, it is necessary to consider the type of work. If there is little in-house work, such as in sales, it can be said that an office area of about 2 tsubo per person is sufficient. On the other hand, for office workers and accountants who do a lot of in-house work, the basic rule of thumb is to calculate the office space per person at around 3 tsubo. Keep this in mind when considering office space. Cut down on unnecessary costs by choosing the best office space If you are planning to set up an office, we recommend that you rent an office that can easily accommodate changes in the size of your business. There are three reasons for this. 1. Various sizes can be selected Serviced offices range in size from cozy one-person offices to those that can accommodate a large group of 10 or more people. You can choose the one best suited to the size of your company's business. 2. Cost cutting is possible Many serviced offices allow you to switch offices within the same floor as the size of your business expands. Thus, there is no need to sign a contract for a large office with high rent from the beginning, cutting down on unnecessary costs. 3. Reduce the hassle of moving offices Since you can switch offices within the same floor, you can expand the size of your business without having to change your address. This saves you a lot of time and money spent on moving offices. If you want to develop your business more and more in the future, renting an office is very convenient. Type of office space for rent There are various types of office space available for rent, which can be divided into three basic types: for one person, for two to five people, and for ten people or more. Here are the features of each type of office space. 1. 1-person type Currently, the most popular type of serviced office is for a single person. The size is about 1 to 2 tsubo, which is about the same size as a capsule hotel. However, since the space is not that large, it is important to be careful not to have a lot of luggage or equipment in the way. If you have a lot of luggage, it is important to think about how to arrange it so that there is enough space for it. 2. Type for 2 to 5 persons This is a type of serviced office for 2 to 5 persons. The standard size is about 7-15 tsubo, which is considerably larger than the one-person type. This type of office provides a large amount of space for luggage and other items. 3. 10 persons ~ Type This type of office is for around 10 people. The size is about 15 to 23 tsubo, which is about the same size as an elementary school classroom. Therefore, it can accommodate a large number of people and large equipment can be installed. Some management companies also offer much larger office sizes of 30 tsubo or more, so you can choose the one that best suits your needs. Summary Serviced offices are available in a variety of sizes, including "1-person type" perfect for individuals, "2 to 5-person type" recommended for small groups, and "10 to 10-person type" for large groups. Therefore, you should be able to find an office of the optimal size for your company. The size can also be flexibly changed according to changes in the size of your company's business. Click here for a 【list of available rental offices】
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