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A coworking space is a shared workspace where individuals work independently while sharing facilities such as desks, chairs, and meeting rooms. The facility provides a free-address workspace format, allowing users to work wherever they prefer. Its popularity extends beyond freelancers and entrepreneurs to include corporate employees working remotely. It offers hourly or monthly usage options, along with business infrastructure like Wi-Fi and printers, as well as beverage services. In recent years, demand for coworking spaces has grown, attracting not only freelancers and entrepreneurs but also corporate employees working remotely. However, while many have heard the term “coworking space,” few may know exactly what they offer or how they function. As a “third place” that is neither the workplace nor home, coworking spaces are now found in various locations. This article explains the basics of coworking spaces, their advantages and disadvantages, how to choose one, and the differences from similar facilities like “shared offices.” If you are considering using a coworking space or shared office, please use this as a reference. What is a coworking space? Coworking space is a general term for a service where individuals or companies share a single space or facility. The facility provides free-address style workspaces, basically allowing you to work wherever you want. Many coworking spaces are very open and are similar to a café. The characteristics of a coworking space (Co-Working Space) are very clear when you consider the meaning of the word. The “Co” in coworking refers to “co-creation. This means that a coworking space is characterized by its emphasis on co-creation and community building with the people who gather there. There are generally two types of fee plans: monthly and drop-in. Some facilities have restrictions, such as “drop-in use only on weekdays. Basic facilities and functions of a coworking space The following is a sample of the basic facilities and functions of a coworking space. ・Wi-FiA Wi-Fi environment is essential when working with a computer or smartphone. While speed and stability vary from facility to facility, it is unlikely that the Internet environment is so bad that it interferes with your work.・Free drinksSome facilities provide free drinks that users can use free of charge. Coffee, tea, and other beverages are available, and some facilities even have a bar attached, providing an opportunity for users to interact with each other.・Corporate RegistrationMany people, especially sole proprietors, may not want to use their home address on business cards or other documents for privacy reasons. If the facility allows corporate registration using the address of the coworking space, you can use the address of the coworking space.・KitchensLarger coworking spaces may have a kitchen available. For example, if you want to hold a party using food brought in by users, you do not need to rent a new space with a kitchen attached. Difference between coworking space and shared office Shared office is a general term for offices where a single facility or space can be shared by individuals or multiple companies. In a broad sense, the coworking space mentioned above is also included in a shared office. In addition to free-address seating, fixed seating for one person, separated by partitions, is also available. The fee system is mainly based on monthly plans, but some facilities are available on a drop-in basis. Some shared offices offer monthly contracts for fixed seating, allowing you to keep your equipment and documents at each seat at your disposal. The differences between coworking spaces and shared offices are summarized below. FeaturesFunctionsPricingCoworking space・Office space shared by several people (a kind of shared office)・Emphasis on community building and co-creation・Use of workspace・Shared use of office equipment (desks, wired/wireless LAN environment, multifunction printer/whiteboard, etc.)・Use of meeting rooms・Use of kitchen space・Telephone and fax service when you are not in the office・Mail forwarding・Corporate registration(Some services may be paid options)・Mostly drop-in courses available on an hourly or daily basis (some facilities also offer monthly usage)・Market rates range from 500 yen per hour to 2,000 yen per day.*Market rates for drop-in services vary depending on the region, location, and size of the facility.Shared office・Multiple people share office space・Use of workspace・Shared use of office equipment (desks, wired and wireless LAN environment, multifunction printer/whiteboard, etc.)・Use of meeting rooms・Telephone and fax service when you are not in the office・Mail forwarding・Corporate registration(Some services may be optional for a fee)・Monthly courses are the mainstream (some facilities offer drop-in services).・Monthly course fees range from 10,000 yen to 60,000 yen for a fixed seat, and from 5,000 yen to 30,000 yen for a free seat.*Market rates for monthly plans vary by region, facility, and scale. Advantages and disadvantages of coworking space One of the reasons/backgrounds for the increasing use of coworking spaces is the promotion of work style reform. As work styles have become more diverse, including remote work and telework, it is now common to see people working not only in offices but also in various other locations. On the other hand, when working at home, it is difficult to concentrate and it is not uncommon for work efficiency to drop. Demand for coworking spaces has been increasing due to people wanting an environment where they can concentrate as much as possible and wanting to separate their home from their workplace. Here we explain three advantages and two disadvantages of coworking spaces. Advantage 1: A good environment for concentrating on work. While coworking spaces provide a café-like atmosphere, users are concentrating on their work/study. Even if the space is not completely silent, it will be easier to concentrate on your work because you will be less likely to be bothered by the voices of those around you, as you would in a café.Also, when working alone at home, it is not uncommon for people to get lazy because they cannot switch on and off properly. By having people around you who are working/studying, like in a coworking space, you can maintain a sense of urgency and focus on your work. Advantage 2: Lower initial cost While coworking space fees vary from facility to facility, the initial cost will be much lower than using a typical rented office. For example, if you want to use a room in an apartment as your workspace, you will have to pay rent and communication facility fees. Depending on the location, this can cost several hundred thousand yen, which can be a large burden. However, with a coworking space, you only need to pay a monthly fee to secure a work space, and the initial cost is often limited to an admission fee plus the first month's usage fee, making it possible to reduce the financial burden. Advantage 3: Potential for increased business opportunities. Another major advantage of coworking spaces is the increase in business opportunities, as they are used by a variety of people, including company employees and entrepreneurs who are engaged in side businesses. By interacting not only with people in the same industry, but also with people from other industries with which you have no prior relationship, you can broaden your horizons through the exchange of information. In addition, in many cases, new encounters can be made, such as when people sometimes work together. Disadvantage 1: May be difficult to concentrate on certain days of the week and times of the day. While the advantage of coworking spaces is that you can concentrate, depending on the day of the week and time of day, it may be more difficult to concentrate. Different facilities have different times of the day and week when they are more crowded, and if the space is not full, but there are a lot of people, there is a possibility that the conversation will be louder. If you have some idea of the days and times you plan to use the facility, we recommend that you visit during the days and times you plan to use the facility to get a better idea of how crowded it will be. Demerit 2: Increased security risks One of the disadvantages of coworking spaces is the increased security risk. Because coworking spaces are open spaces with many people coming and going, there is a non-zero chance that a computer could be stolen or lost. There is also the risk of people peeping at your computer screen if you move around with it on.When using a coworking space, be sure to pay more attention to security. 3 ways to choose a coworking space Coworking spaces can be used not only for meetings, but also for holding events. If you want to use a coworking space in a variety of ways as described above, it is important to know how to choose a coworking space so that you can make the most of it. Here are three ways to choose a coworking space. Fee system The first way to choose is based on the fee system. While the fee system basically consists of two types of plans, “monthly” and “drop-in,” some facilities divide the fixed fee system into smaller plans, such as “weekend/holiday-only plans. If you find a fee plan that fits your frequency of use, you do not have to pay more than necessary. Avoid choosing a coworking space based on price alone. If you find a coworking space that is extremely inexpensive, you may find that the facilities are inadequate. Location The second way to choose is by location. If the coworking space is located in a place that is not easily accessible from your home, it will take you longer to get there and you will be burdened with travel. If you choose a location that is as close to your home as possible, you will be able to work without any extra burden. Location is also important when registering a corporation. Listing a location with a strong land brand on your business card will help give your business partners and others a sense of security. Atmosphere and user base The third way to choose a coworking space is to choose one based on its atmosphere and user base. The demographics of each coworking space will vary, with some having many young people and others having many people in their 40s or older. If you are interested in socializing with other users, be sure to check the atmosphere and user demographics during your visit. Some facilities are used more like cafes than others. If you are looking for an environment where you want to concentrate, we recommend choosing a coworking space with as quiet an atmosphere as possible. How to use shared offices and coworking spaces As mentioned earlier, there is no clear distinction between shared offices and coworking spaces in the industry, as there are many overlapping areas in terms of purpose of use and functionality. However, in the case of coworking spaces, the clientele that uses them is characterized by their suitability for community building and collaboration.Thus, for example, if you want to concentrate on daily production or development work, you can use a shared office with a monthly contract and sometimes jump into a coworking space as a drop-in. About Serviced Offices A serviced office is an office style in which a portion of a floor is rented. While shared offices are suitable for sole proprietors, freelancers, and start-ups, serviced offices are suitable for organizations or companies of 10 people or less. Because serviced offices are private rooms, you will not be bothered by the noise and bustling voices around you as you would be when using a coworking space. In addition, if you want to co-create with your colleagues, you can hold meetings in the reception room or conference room. You can also place your work equipment, making it a good option for companies with many desktop computers and work documents. For more information on the convenience of renting an office, check out the following articles. Related Articles：How do I choose an office for rent?Let’s consider private rooms (for 1 to 10 people), soundproofing, cost, etc. Availability of “meeting rooms” is important for serviced offices! If you are considering using a serviced office, check whether it has a meeting room.If you have to deal with many visitors for meetings or business negotiations, you will have to hold meetings or business negotiations in a shared space in a serviced office without a meeting room. From the standpoint of confidentiality, conducting meetings and business negotiations in a shared space is risky. This can lower your credibility with visitors, so the availability of a meeting room is an important factor in choosing a serviced office. Summary In this article, we have provided an overview of coworking spaces, focusing on their merits and demerits. Since coworking spaces have various merits and demerits, it is important to understand each before deciding which facility to use. We recommend that you make a list of several facilities and actually visit them to check the atmosphere. If you choose to use a serviced office, consider Tensho Office. Not only is it close to the station and well-equipped, but it also offers a wide range of features for those who want to set up an office, such as free use of meeting rooms.

In recent years, many people have begun to utilize coworking spaces and shared offices as a result of reforms in work styles and the spread of teleworking. When utilizing coworking spaces and shared offices, it is important to understand the characteristics of each and choose the service that best suits your needs. In this article, we will clarify the differences between coworking spaces and share offices, and thoroughly explain the features, advantages, and disadvantages of each. Difference between coworking space and shared office Coworking spaces and shared offices have the following differences in purpose of use, functions, and fees. FeaturesFunctionsPricingCoworking space・Office space shared by several people (a kind of shared office)・Emphasis on community building and co-creation・Use of workspace・Shared use of office equipment (desks, wired/wireless LAN environment, multifunction printer/whiteboard, etc.)・Use of meeting rooms・Use of kitchen space・Telephone and fax service when you are not in the office・Mail forwarding・Corporate registration(Some services may be paid options)・Mostly drop-in courses available on an hourly or daily basis (some facilities also offer monthly usage)・Market rates range from 500 yen per hour to 2,000 yen per day.*Market rates for drop-in services vary depending on the region, location, and size of the facility.Shared office・Multiple people share office space・Use of workspace・Shared use of office equipment (desks, wired and wireless LAN environment, multifunction printer/whiteboard, etc.)・Use of meeting rooms・Telephone and fax service when you are not in the office・Mail forwarding・Corporate registration(Some services may be optional for a fee)・Monthly courses are the mainstream (some facilities offer drop-in services).・Monthly course fees range from 10,000 yen to 60,000 yen for a fixed seat, and from 5,000 yen to 30,000 yen for a free seat.*Market rates for monthly plans vary by region, facility, and scale. Let's take a closer look at the differences between coworking spaces and shared offices. What is a coworking space? First, let us introduce the features, advantages and disadvantages of coworking spaces. Feature Coworking space is a generic term for a service where individuals or companies share a single space or facility. The facility has a free-address workspace where you can basically work wherever you want. Many coworking spaces are very open and similar to a café. The characteristics of a co-working space (Co-Working Space) are very clear when you consider the meaning of the word. The “Co” in coworking refers to co-creation.From this, coworking spaces are characterized by their emphasis on co-creation and community building with the people who gather there. Usage fees are generally on a drop-in basis, allowing temporary use of available space. Some facilities are available on a monthly basis. Coworking spaces, like shared offices described below, are also attractive because they are equipped with the office functions, facilities, and equipment necessary for work. Advantages The biggest advantage of using a coworking space is that you can launch a new project with the people you meet there and create a community of like-minded people. For example, if you want to start a new service using smartphones, you can consult with engineers you meet at the coworking space and get advice or co-create with them. Also, programmers and engineers who use the same language can share new technologies through study groups, or share problems that arise in the development process. Disadvantage Coworking spaces tend to attract people for networking and co-creation.However, it is not always possible to meet people who share your values. Depending on the day of the week and time of day, it can be difficult to concentrate on your own work because of the noise of other groups. Also, many coworking spaces are free-address workspaces, so if there are a lot of people or groups of people hogging a large table, it may be difficult to find a place to work. What is a shared office? The features and advantages/disadvantages of shared office space are as follows. Feature Shared office is a general term for offices where a single facility or space can be shared by individuals or multiple companies. In a broad sense, the coworking space mentioned above is also included in a shared office. In addition to free-address workspaces that can be freely selected, fixed seats for one person, separated by partitions, are also generally available. The fee system is mainly based on monthly plans.Some facilities are available on a drop-in basis. Some shared offices offer monthly contracts for fixed seating, allowing you to keep your equipment and documents in each seat at your disposal. Advantages The biggest advantage of using shared office space is that you can greatly reduce the initial start-up costs and office rent. A typical shared office has the following facilities and equipment (available equipment and facilities vary by facility and plan) Power supply Internet (Wi-Fi / wired) MFP (copy/fax/scanner) Whiteboards Drinks corner Microwave oven Meeting rooms, etc. Some shared offices offer paid options such as corporate registration, mail forwarding, and telephone support when the office is not open. Disadvantage The first problem with using a shared office is that you may not be able to use the workspace, equipment, or facilities freely because of time conflicts with other users. For example, if the free seating is extremely crowded that day, you may be forced to work in a different seat or environment than usual. The second problem is the risk of security and information leakage. For example, if you use a free-address open space, you need to be careful about handling important documents and personal information entrusted by customers.Also, if you work outside of your private office, you will need to be careful to keep your materials in your bag, even when you go to the restroom or drink corner. These disadvantages are common to coworking spaces. How to use shared offices and coworking spaces As mentioned earlier, there is no clear distinction between shared offices and coworking spaces in the industry, as there are many overlapping areas in terms of purpose of use and functionality. However, in the case of coworking spaces, the clientele that uses them is characterized by their suitability for community building and collaboration. Therefore, for example, if you want to concentrate on daily production or development work, you can use a shared office with a monthly contract and occasionally jump into a coworking space for a drop-in course. About Serviced Offices A serviced office is an office style in which a portion of a floor is rented.While shared offices are suitable for sole proprietors, freelancers, and start-ups, serviced offices are suitable for organizations or companies of 10 people or less. Because serviced offices are private rooms, you will not be bothered by the noise and bustling voices around you as you would be when using a coworking space. For co-creation with colleagues, meetings can be held in a reception room or conference room. You can also place your work equipment, making it a good option for companies with many desktop computers and work documents. For more information on the convenience of renting an office, check out the following article. Related Article: How do I choose an office for rent? Let’s consider private rooms (for 1 to 10 people), soundproofing, cost, etc. Summary Serviced offices, shared offices, and coworking spaces, which have become popular in recent years, each have their own advantages and disadvantages. In order to keep initial costs down and work in a comfortable environment, it is very important to choose a place that suits your working style and requirements. If you are setting up a company or other business with less than 10 members, consider renting an office, which is less expensive than a typical serviced office.

Unlike the moving process for individuals, moving an office requires a variety of procedures, such as office cancellation, maintenance of the communication environment, and changes in bank and credit card registrations. In addition, you must not forget to file notifications with the Legal Affairs Bureau, the tax office, the pension office, and other public agencies after the relocation. It is especially important to take action on procedures that have submission deadlines earlier than the deadline. This article provides a detailed explanation of the necessary applications and procedures involved in moving offices. Please refer to this article if you are considering moving your office. Necessary procedures for moving offices When moving an office to a new office location, various relocation procedures are required. The procedures must be carried out step by step, from preparation in advance to after the move. This section describes the specific procedures involved in moving an office. Please read the following article for more information on the specific process of moving offices.Office Relocation Schedule in Japan: Work Flow and Keys to Success Office Termination When relocating a company, the termination of the current office is the first step in the relocation planning process. The following points should be kept in mind as you proceed. First, check the termination notice period on the lease agreement and notify the owner or management company of the termination. Usually, 3-6 months' notice is required. Next, restore the office to its original condition in accordance with the terms of the contract. To avoid any problems regarding the cost burden and scope of the work, check the contract to be sure, and if there are any unclear points, confirm them with the management company or owner. After the restoration is complete, the security deposit refund procedure will proceed. The amount of refund depends on the contract and the cost of repairs. Relocation of Internet and telephone lines A good telecommunications environment is essential for the office environment and business continuity. Before relocating, contact your current provider and telephone company and request that they relocate the lines to your new address. It may take 1-2 months to relocate, so early arrangement is recommended. If a new line contract is required at the new location, it is necessary to select a provider and adjust the construction schedule. Confirm that communication facilities (LAN wiring, etc.) are in place at the new office, and if there are any shortfalls, request installation work from the contractor. Change of registered address for credit cards and banks Do not forget to complete the change of address procedures with your financial institution. For bank accounts in the name of a corporation, you will be required to submit a certificate of registered matters and a certificate of seal impression. You can complete the procedures at each bank counter or online. You must also apply for a change of address for corporate credit cards. The method of change differs from credit card company to credit card company, so please check the official website. In addition, lease contracts and insurance policies also require a change of address. Contacting Business Partners Notifying business partners of the new address is important to maintain a relationship of trust. In addition to sending a letter of greeting by mail, it is recommended that major business partners be contacted directly. In order to prevent clients from going to the old address, it is advisable to start informing them several weeks prior to the relocation date. In addition to contacting suppliers, address information on business cards and websites should be updated promptly. Application procedures to public agencies required when relocating an office in Japan When moving an office, notification to various public agencies is required. The main procedures are explained below. The information in this article is current as of March 20, 2025. Since laws and regulations are subject to change, please be sure to check the official websites or contact points of each public agency for the latest information when actually performing the procedures. In particular, it is important to follow the latest requirements regarding deadlines and necessary documents. In addition, the required procedures may differ depending on the industry and company's situation. If you have any questions, we recommend that you consult with a specialist or each organization directly. Regional legal affairs bureau With the relocation of the office, the competent Legal Affairs Bureau requires an application for registration of changes in the registration of the relocation of the head office. ItemContentsDue dateIn principle, within 2 weeks after office relocationRequired documents・Application for registration of relocation of head office of a stock company・Minutes of shareholders meeting (if the specific location is stated in the articles of incorporation)・Minutes of board of directors meeting (for companies with a board of directors)・Receipt for payment of registration tax (with revenue stamp attached)・Stamp registration form (when changing the seal due to relocation outside the jurisdiction)Where to submitRegistration office with jurisdictionHow to apply・Application at the Legal Affairs Bureau・Online application・Application by mail The procedure for registering the transfer of head office differs depending on whether the new location is within or outside the same jurisdiction. If it is within the same jurisdiction, the procedure is relatively simple. However, if it is outside the jurisdiction, the amount of seal registration and registration tax will change, so care must be taken. Online application is also available for more efficient procedures. (Source: Legal Affairs Bureau, “Corporation (When moving the head office (outside the jurisdiction of the registration office)” / https://houmukyoku.moj.go.jp/homu/content/001252661.pdf)(Source: Legal Affairs Bureau, “Application Form for Commercial and Corporate Registration” / https://houmukyoku.moj.go.jp/homu/COMMERCE_11-1.html) Tax office After the office relocation, notification to the tax office is also required. ItemContentsDue dateNotification of change of address promptly after relocationNotification of establishment, transfer, or discontinuance of payroll office, etc. within 1 month after relocation in principleRequired documents・Notification of change・Notification of establishment, transfer, or discontinuance of payroll office, etc.・Copy of articles of incorporationWhere to submitTax office with jurisdiction over new locationHow to apply・Submit at tax office・Online application via e-Tax・Mail A Notification of Change form should be submitted to the new tax office, indicating both the old and new locations. Particular attention should be paid when the payer of withholding income tax or consumption tax changes. The procedure can be easily completed online using e-Tax. (Source: IRS “A2-7 Notification of Establishment, Relocation, or Discontinuance of Payroll Office, etc.”/ https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/gensen/annai/1648_11.htm）)(Source: IRS “C1-8 Notification of Changes in Matters” / https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/hojin/annai/1554_5.htm） Prefectural tax office The prefectural tax office must also be notified of the office relocation. ItemContentsDue dateGenerally within 2 weeks from the date of transfer, although it varies by prefectureRequired documents・Declaration of change of incorporation, establishment, etc.・Copy of certificate of registered matters・Copy of articles of incorporation, articles of endowment, rules, etc.Where to submitPrefectural tax office either before or after transfer, although it varies by prefectureHow to apply・Submit at prefectural tax office・Mail・Online application (if supported) Online application (if available) Since each prefecture has different reporting forms and submission procedures, please check the official website of the prefectural tax office of your new location for details. Please note that you may also need to submit a notification to the prefectural tax office of your old location. (Source: “Corporate Enterprise Tax and Corporate Citizens' Tax” of the Main Taxation Bureau/ https://www.tax.metro.tokyo.lg.jp/shitsumon/work/a1） Pension office Do not forget to notify the pension office. ItemContentsDue dateWithin 5 days after relocationRequired documents・Health Insurance・Change (correction) of name / location of applicable business office for Employees' Pension Insurance・Copy of certificate of registered mattersWhere to submitPension office with jurisdiction over new locationHow to apply・Submitted at the counter of pension office・Mail・Electronic application Prompt action is required, especially if you have a large number of employees. In addition, the Japan Pension Service's electronic application system can be used to streamline the process. (Source: Japan Pension Service, "Procedures for Changing the Name and Location of the Applicable Place of Business (if outside the Jurisdiction) / https://www.nenkin.go.jp/service/kounen/tekiyo/jigyosho/20141205.html） Labor standards bureau If you employ employees, you are required to report to the Labor Standards Inspection Office. ItemContentsDue dateWithin 10 days after relocationRequired documents・Notification of change in labor insurance name, location, etc.・Notification of various changes in employment insurance business owners' officesWhere to submitLabor Standards Inspection Office or Public Employment Security Office with jurisdiction over new locationPublic Employment Security Office with jurisdiction over business locationHow to apply・Submit at Labor Standards Inspection Office・Mail・Electronic application Notification to the Labor Standards Inspection Office is intended to protect workers, and any deficiencies may be subject to guidance. It is also recommended that the safety and health management system be re-established at the new location. (Source: Tokyo Hello Work “Q&A on Applicable Establishments”/ https://jsite.mhlw.go.jp/tokyo-hellowork/kakushu_jouhou/koyouhoken/koyouhoken/QA/tekiyoujigyousyo_qa.html） Public Employment Security Offices (Hello Work) If you are enrolled in unemployment insurance, you must also notify Hello Work. ItemContentsDue dateWithin 10 days after relocationRequired documents・Notification of various changes to the place of business of the employment insurance employer・Notification of changes to the location of the labor insurance name, etc. (copy of the one submitted to the Labor Standards Inspection Office)・Copy of the certificate of registered mattersWhere to submitHello Work with jurisdiction over the new locationHow to apply・Submit at the Hello Work office・Mail・Electronic application When notifying Hello Work, you may be required to contact both the old and new jurisdictional Hello Work offices. Please be especially careful when the place of payment of employment insurance premiums changes. (Source: Hello Work Internet Service, “Notification of Various Changes at Employment Insurance Employers' Offices”/ https://hoken.hellowork.mhlw.go.jp/assist/001000.do?screenId=001000&action=koyohoJigyoChangeLink） Police station If you are operating a business under a license or permit, you may be required to submit a notification to the police department. You may also be required to submit a notification of commencement of use of fire-preventive objects. ItemContentsDue dateVaries with each permitRequired documentsVaries with each permitWhere to submitPolice station with jurisdiction over the new locationHow to applySubmitted at the police station Notification to the police station varies greatly depending on the nature of the license or permit. For example, in the case of an adult entertainment business license, it is necessary to undergo another examination at the new location. Be sure to check with the police station with jurisdiction for details. (Source: Metropolitan Police Department, “Various Procedures”/ https://www.keishicho.metro.tokyo.lg.jp/tetsuzuki/index.html） Post office You can forward mail addressed to your old address to your new address by completing the mail forwarding procedure. ItemContentsDue dateTwo weeks prior to the desired transfer start date is recommendedRequired documents・Moving・Transfer notification・Identification documents (in the case of a corporation, identification documents of the representative and the representative's seal)Where to submitPost officeHow to apply・Application at the post office・Mail・Application via internet (e-transfer) The post office forwarding service is free of charge for one year. However, if you wish to continue using the service after that, a new procedure is required. We recommend that you take action as soon as possible to avoid missing mail sent by your business partners. (Source: Post Office, “Please tell me about the procedures in the case of moving, opening, or closing of a company, organization, etc.”/ https://www.post.japanpost.jp/question/103.html) Summary Relocating an office involves many office relocation tasks. It is important to contact banks and business partners as well as cancel the office and improve the communication environment. In addition, after the relocation, you will need to complete procedures with public agencies, such as changing the registration at the Legal Affairs Bureau, notifying the tax office and pension office, and so on. Since deadlines are set for these procedures, you should make a schedule for when to submit them and proceed with the relocation in a systematic manner. In particular, any omission of procedures related to public institutions can have a major negative impact on business operations. With the recent shift to electronic filing, many procedures can be easily applied for using a computer, so it is important to complete them as soon as possible.

You may have been selected by your company to be in charge of an office relocation, but you may not know where to start because it is all new to you. When relocating an office, it is very important to consider what the purpose of the move is, such as reducing costs or creating a comfortable working environment. After determining your objectives, you should schedule your office relocation. In this article, we will explain the key points to keep in mind to ensure a successful relocation, in addition to a sense of schedule and work flow for office relocation. The sense of schedule for office relocation is 6 months to 1 year. Relocating a company's office requires much more preparation than simply moving offices, including selecting a new office and moving company, and packing up belongings. Notification of cancellation of the current office and restoration work must also be performed. The estimated timeline for an office relocation is six months to one year, including preparation time. It is advisable to start planning the office relocation more than six months in advance and proceed with the preparations in an orderly manner so that the relocation can take place without delay on the scheduled relocation date. However, the actual office relocation schedule will vary depending on the size of the office and the details of the relocation. It is important to consider in advance how long and how much preparation will be required for relocation in your company's case, and consider the schedule for office relocation. Office relocation work flow according to schedule To ensure that your office relocation goes smoothly, you should plan ahead with an understanding of the actual work required for the office relocation and its flow. Below is an overview of the relocation workflow when preparations are made 6 to 8 months in advance, as a guide to a sense of schedule for office relocation. 6-8 months in advance｜Determine objectives and create schedule The first step is to clarify the purpose of the office relocation. The purpose of the office relocation should be set by identifying issues and problems with the current office. As an example, if the company has grown in size and the office has become too small, the objective should be “to relocate to a larger office”. Once the objective has been determined, set the conditions for the new office. For example, “a space with enough desk space” or "a conference room that can be used by multiple teams at the same time. Once the objectives of the office relocation and conditions for the new office have been set, a schedule for relocation preparations is created, working backwards from the date the new office will be open for business. 4-6 months in advance｜Termination notice of current office and selection of new office Six months prior to office relocation, send a termination notice for the current office and confirm the restoration of the space to its original condition. Office building contracts generally set the cancellation notice period at around 6 months prior to the move, so do not forget to send a cancellation notice. In parallel with the termination notice for the current office, select a new office. When selecting a new office, it is important to consider not only whether the property itself can fulfill the purpose of the relocation, but also the rent and the surrounding environment. Once a new office is selected, the office layout is considered. In addition to soliciting internal requests for office design, interior design, desk layout, etc., the layout should take into consideration the functionality of the office and the ease of working for the employees. If office layout is difficult, one option is to rely on a professional office relocation company. 2-4 months prior to move｜Selection of necessary fixtures and movers Four months prior to office relocation, office fixtures and office equipment must be selected. Consider whether the fixtures needed for the new office will be moved out of the current office or whether new ones will be purchased. Once you have some idea of the amount of goods to be moved, you will decide on a moving company. Select a moving company for your office relocation based on the following points. Can the company handle large items such as office fixtures and office equipment Can the company schedule an appointment on the desired move date Does the company offer a waste pickup service Can the moving fee fit within the relocation cost budget If you want to keep moving costs as low as possible, it is important to get a good price quote. Submit a request for estimates to several moving companies and check the breakdown of each cost before choosing the one that makes sense for your budget. Some moving companies offer optional services such as waste collection and installation of telephone and Internet lines. It is recommended to check the options as well, as it may be less time-consuming than hiring another specialized company. When actually making a request, it is not only important to consider the low cost, but also the quality of after-sales service and the extensive experience in office relocation, which will help you select the best moving company. Also, two months prior to the move, arrange for the relocation of telephone lines and request restoration work for the current office. It is also advisable to start preparing relocation greeting cards to be delivered to clients and customers around two months prior to the move. Same day - 2 months prior to the day of the event｜Construction and delivery of new office space and submission of various notifications Two months prior to the office relocation, construction of the new office and delivery of newly purchased fixtures will proceed.The main construction work includes the following. Interior work such as ceilings, floors, walls, etc. Electrical work such as adding outlets Telephone and internet opening, etc. Basically, the construction of a new office is carried out by several specialized contractors. In particular, the Internet installation work should be arranged as early as possible, as it can take up to one month in some cases. Sending greeting cards and submitting various notifications must also be completed by the day of the move.The main notification documents and addresses for office relocation are as follows. Notification of change of address to bank Application for transfer registration to Legal Affairs Bureau Notification of change of address to tax office, notification of establishment, transfer, or discontinuation of payroll office, etc. Notification of change (correction) of name/location of business office covered by health insurance and welfare Pension insurance to pension office Notification of change of name and location of labor insurance to Labor Standards Inspection Office Notification of address to prefectural tax office Notification of change of address to the Prefectural Taxation Office Notification of various changes of employment insurance employer's office to the Public Employment Security Office, etc. It is recommended to prepare a checklist in advance to ensure that no omission is made in procedures and notifications. After relocation｜Restoration work and office operation After moving to the new office, the old office will be restored to its original state and vacated. The details of the restoration work may be specified in the lease agreement you signed when you rented the office. In some cases, the scope of restoration work and the contractor are specified, so it is a good idea to confirm these details in advance. It is also important to promote improvements to the office through operations in the new office. We will conduct surveys and interviews with employees to determine if there are any facilities or spaces in the office that are difficult to use, or if there are any obstacles to business operations, in order to identify and improve problem areas. Points to keep in mind for a successful office relocation Office relocation requires a lot of preparation, time, money, and effort. To ensure the success of your office relocation, there are three key points to keep in mind. Clarify the purpose of the office relocationIn order to select the right new office space for your company, it is important to clarify the purpose of the office relocation.The objectives of office relocation include business expansion, business efficiency and productivity improvement, review of the office environment including the introduction of telework, and cost reduction of fixed costs. Without a clear policy on what you want to solve or achieve through the office relocation, you will not be able to select an appropriate new office.Sharing the clarified objectives of the office relocation with employees will make it easier to solicit their opinions and requirements for the office. Understand the office relocation process and establish a specific scheduleAs the day of the office relocation approaches, there will be a lot of office relocation work and normal business activities will stagnate. To shorten the period of stagnation as much as possible, office relocation must be planned.Understanding the office relocation process and establishing a specific schedule will help you plan your office relocation. It is recommended that the schedule up to the day of the relocation be made in one-month increments. Prepare a checklist to identify necessary tasksEach step of the office relocation preparation process involves a number of tasks, including the termination of the current office, selection of a new office and moving company, and various notifications to government agencies. If you forget to complete any of these tasks, it is likely that subsequent processes will not proceed smoothly, so it is important to prepare a checklist to identify the necessary tasks.Checklists should be prepared for each process so that the necessary tasks can be confirmed and checks can be made on a case-by-case basis. Once the list has been checked without omission, the office relocation is complete. Summary The sense of schedule for office relocation is generally six months to one year, but in reality it varies depending on the size of the office and the details of the relocation. If you want to proceed with a comfortable schedule, reserve about one year for the preparation period. During the preparation period, it is important to first clarify the purpose of the relocation. Then, the selection of a new office and moving company, notification of cancellation of the current office, confirmation of restoration work, etc., should be carried out in parallel. Since office relocation not only requires a certain length of time but also involves a lot of procedural work, it is a good idea to establish a schedule while organizing work items and processes with a checklist.

In today's world of increasingly diverse work styles, many people want to "solve the problems of office work and telecommuting. Satellite offices are attracting attention. More and more companies are considering the introduction of satellite offices as a means of solving teleworking issues such as “difficulty in managing attendance” and "reduced work efficiency and productivity. This article provides a detailed explanation of the types of satellite offices, the benefits of their introduction, and points to note. If you are looking for practical information to consider a new office operation strategy, please read this article to the end. What is a Satellite Office? A satellite office is an office located away from the head office. Unlike branch offices or sales offices where business operations are conducted, they are intended to provide a flexible work environment. Most satellite offices are small spaces for a small number of people and are often used as part of a teleworking program. Satellite offices are categorized into three types depending on where they are located: urban satellite offices, regional satellite offices, and suburban satellite offices. Urban Satellite Office Urban satellite offices are offices located in urban areas. This includes cases where a satellite office is located in the same city as the headquarters, or where a regional company establishes a base of operations in an urban area. Urban satellite offices can function as a base from which sales representatives can conduct business in between outings, reducing travel time and increasing business efficiency. In addition, having an office in a different location from the head office can also serve as a BCP measure. Regional Satellite Offices Regional satellite offices are offices set up in rural areas by companies headquartered in urban areas. In many cases, the purpose of these offices tends to be regional development and job creation. In many cases, local governments are attracting regional satellite offices because of the expected contribution to the local economy. The appeal of a regional satellite office is that it encourages migration from urban areas to rural areas and allows people to work in an environment surrounded by nature. Suburban Satellite Office Suburban satellite offices are offices located in suburban bedroom communities. They are used to reduce the commuting burden on employees and improve their work-life balance. By reducing commuting time, employees can balance work and childcare/nursing care. Since it is expected to reduce employee turnover and improve retention rates, suburban satellite offices are also attracting attention as part of the reform of work styles. Industries that frequently use satellite offices Satellite offices are being utilized in a variety of industries because having a base of operations outside of the city center allows for the reduction of employee commuting burdens and the provision of community-based services. The following is a bulleted list of industries with high utilization rates and their backgrounds. IT and Web IndustryBecause most work is done on a project basis and has a high affinity with telework, it is possible to realize a location-agnostic work style. Another major advantage is the ease of hiring personnel from all over Japan. Consulting and professional services industryMeetings with clients and on-site surveys occur frequently, so establishing offices in each region allows for quick response. Providing services that are rooted in the local community contributes to building trust. Finance/Insurance IndustryThere is a need to diversify risk by having regional offices in addition to large cities, and to develop services that are in line with local economies. The ability to flexibly respond to the diverse needs of customers through a multi-location structure is highly valued. Manufacturing and logistics-related industriesBy locating offices close to production and logistics bases, collaboration with the field is strengthened and quick decision-making becomes possible. It also reduces the commuting burden on employees and is expected to improve productivity. Creative and advertising industriesRequire a diverse working environment that stimulates creativity and ideas, and satellite offices, which are not tied to a fixed office, are valued as a place that promotes free thinking and flexible work styles. These industries are seeking to diversify their working environments and strengthen ties with the local community through satellite offices in order to improve operational efficiency and enhance corporate competitiveness. Demand for satellite offices is expected to continue to grow as companies develop location strategies tailored to their business characteristics and market needs. 5 Advantages of Using a Satellite Office The use of satellite offices offers benefits not only to the employee, but also to the company. Since there are advantages that differ from telework and remote work, it is advisable to consider implementing a satellite office after making comparisons. Here are five advantages of satellite offices. Increased productivity and motivation A satellite office reduces travel time to and from sales destinations and offices, giving employees more time to focus on their work. If employees can respond quickly to customers at a satellite office located close to the customer without having to return to the head office, they can expect to improve their work efficiency. It is also possible to reduce fatigue and stress caused by travel. The improved work-life balance and increased motivation to work will lead to increased productivity for the company as a whole. Reduction in rent, transportation and other costs Maintaining a large office in an urban area involves high rent and utility costs. However, by setting up a satellite office in a rural area or within living distance of employees, it is possible to keep capital investment and operating costs to a minimum. In particular, in many cases, the rent for a regional satellite office is lower than in an urban area, and significant cost savings can be expected. Another advantage is that employees no longer need to commute to the head office, reducing the burden of transportation costs. In addition, by taking advantage of the subsidy system for satellite offices, an office environment can be created while reducing the financial burden. Securing excellent human resources With a satellite office, we can proactively recruit excellent personnel who live in rural areas where commuting to urban areas is difficult, including “U-turn personnel” who want to return to their hometowns to work and “I-turn personnel” who want to move to rural areas. This will broaden the scope of human resources by making candidates who “do not wish to be transferred to urban areas” and “are thinking about finding a job in their hometowns,” who were not previously eligible for employment. With the declining birthrate and aging population, it is becoming increasingly difficult to secure human resources, and offering flexible work styles will help companies improve their competitiveness. Prevention of job turnover due to childcare or nursing care In many cases, talented employees leave the company due to difficulties in balancing work and family life. If employees can work in an environment close to home through the introduction of satellite offices, they can respond quickly to sudden fevers or other family emergencies, allowing them to continue their careers while balancing childcare and nursing care. It is a great loss for a company when talented employees leave the company due to family reasons. Establishing a flexible work system will lead to higher worker satisfaction and prevent the loss of valuable human resources. Part of BCP measures Satellite offices are also effective from the perspective of business continuity planning (BCP). In the event of a natural disaster or pandemic, even if the headquarters ceases to function, the satellite office can continue operations. In addition, by creating an environment in which employees can work at multiple locations, risks can be dispersed and corporate losses can be minimized in the event of an emergency. The introduction of satellite offices is an important strategy to enhance business stability. Equipment and corners required for satellite offices The facilities and dedicated corners required for satellite offices are directly related to creating an environment in which workers can work comfortably and efficiently. The reasons why each item is needed and the benefits are as follows. Equipment■High-speed, stable Internet connectionIn satellite offices, where online meetings and remote work are the norm, communication interruptions can have a major impact on operations. A stable connection allows work to proceed smoothly and without interruption, leading to increased productivity.■High-performance camera and audio equipmentEnables communication with remote locations with near face-to-face quality. Clear video and audio enhance the quality of meetings and strengthen credibility within and outside the team.■ Ergonomically designed office furnitureReduces the strain on the body during long hours at the desk, creating a comfortable work environment. This has significant health benefits and improves employee concentration and productivity.■ Adequate lighting and air conditioningAdequate lighting and comfortable temperature control are essential for maintaining employee concentration and reducing stress. A well-lit work environment improves overall work efficiency.■Space that allows flexible layout changesThe layout can be freely changed according to the nature of the work and the organization of the team, providing an optimal work environment at all times. Collaboration and concentrated work can be achieved at the same time. Dedicated corner■Open SpaceThis space is used as a place for communication and idea sharing that transcends departmental boundaries. The open environment encourages free thinking in a relaxed atmosphere and serves as a source of innovation.■Silent BoothIdeal for concentrated work in a quiet environment. By blocking out the noise, you can immerse yourself in your individual work and support the efficient execution of your tasks.■Cafe-style lounge and kitchen areaThis is a space where employees can refresh themselves while enjoying snacks and drinks. In addition to the relaxing effect, it creates natural interaction among employees and improves teamwork. With the above facilities and dedicated corners in place, satellite offices will provide a comfortable and efficient working environment, promoting flexible work styles and improving the overall competitiveness of the company. Points to keep in mind when implementing a satellite office Satellite offices have disadvantages as well as advantages. Introducing them without considering the risks could lead to losses, so it is important to understand the two points of caution introduced below. Lack of communication is likely to occur It is important to note that satellite offices can easily lead to a lack of communication since employees work at a distance from each other. If business reports and communications are delayed, work progress and sharing of problems can be delayed, which can lead to a decrease in productivity. Web conferencing systems and business chat tools are also available, but online communication has the aspect that it is more difficult to convey the other party's feelings compared to face-to-face conversations. Therefore, it is important for smooth business operations to consciously promote communication by providing a place where people can exchange opinions easily. Security measures will be required In the case of a shared satellite office that is not dedicated to the company but shared with another company, the risk of prying eyes on PC screens and eavesdropping on conversations increases because the office space is shared with a third party. In order to prevent information leaks and data theft, it is essential to take measures such as “affixing privacy filters to PCs” and "conducting conversations that include confidential information in private soundproof rooms. When using public Wi-Fi for work, you can reduce the risk of hacking and data leaks by going through a VPN. Establishing rules for information management and conducting regular training on security measures are also useful. Evaluation criteria need to be clarified Since employees at satellite offices perform their work away from the headquarters, there is a risk that daily progress and results may be difficult to see. Therefore, it is essential to clearly define evaluation criteria for each job and share them with all employees. Specifically, by quantifying and visualizing work targets, performance indicators, and process evaluations, and by providing regular feedback, a fair and transparent evaluation system can be established. Such clarification of evaluation criteria is directly linked to individual growth and organizational improvement, and is an important factor in enabling fair evaluation even in remote environments. Key Points for Successful Implementation of Satellite Offices In order to successfully implement satellite offices, it is important to organize the key points of implementation in advance and take specific measures for each element. For example, the office location environment, business design, information sharing mechanisms, and maintenance of corporate culture and employee engagement. The following sections provide specific measures and reasons for these points. Selecting the right location and environment The first step to a successful satellite office is to select the right office location and surrounding environment. Choosing a location with good access to major transportation networks and public transportation will reduce the commuting burden on employees and improve their work-life balance. In addition, the availability of convenient living facilities such as restaurants, convenience stores, and cafes in the surrounding area directly contributes to the comfort of the working environment. Furthermore, the office building itself must be evaluated for security measures, earthquake resistance, energy efficiency, and other factors to create an environment in which employees can focus on their work with peace of mind. Thorough location selection also contributes to maintaining employee motivation and building a network with the local community. Business design based on hybrid work As hybrid work becomes more prevalent, it is also important to design operations in satellite offices based on both remote and face-to-face work styles. Specifically, establish a system to assign tasks and adjust schedules according to the characteristics of each job, as well as to strengthen coordination between online and offline tools. For example, the key to flexible operation is to utilize digital tools for meetings and project progress management, while gathering in the office when face-to-face meetings are required. In this way, by designing operations based on the premise of hybrid work, it is expected that each employee will be able to maximize his or her performance in an environment in which he or she is comfortable working, and this will have the effect of improving the operational efficiency of the entire organization. Establish a smooth information sharing mechanism Satellite offices have the risk of information sharing becoming stagnant as employees work in dispersed locations. Therefore, cloud-based collaboration tools, chat, and video conferencing systems should be implemented to facilitate real-time communication. It is important to visualize the status of work through regular online meetings, progress reports, and even project management tools. Visualizing the status of operations will strengthen collaboration among departments, speed up decision-making, and enable early response to problems, leading to higher productivity throughout the organization. Maintain corporate culture and increase employee engagement Even in an increasingly decentralized work environment, it is critical to share company values and culture. Efforts should be made to promote interaction among employees through regular offline meetings, workshops, and online internal events. In addition, proactive communication by leadership and information dissemination through internal social networking sites will help spread the corporate culture and increase engagement. It is essential to plan strategically for such initiatives, as they can create a sense of togetherness among employees working in remote locations and have a significant effect on maintaining motivation and reducing turnover. Summary Satellite offices are an effective way to address the diversification of work styles and improve employee satisfaction and productivity. Urban, regional, and suburban office types are available, so choose the office best suited to your company's objectives and the needs of your employees. However, communication and security issues must also be considered. If you are looking to reduce office costs, renting office space is an option. The initial cost is lower than setting up your own office, and security features such as automatic locks are also available. If you are concerned about the disadvantages of satellite offices, why not consider renting an office?

When startups choose an office, serviced offices and shared offices are effective options from the perspectives of flexibility and cost performance. Furthermore, a significant advantage of a turnkey office is the ability to start operations immediately while keeping interior construction costs low. Regarding location, it is crucial to choose a place that offers good access and also contributes to talent recruitment and enhancing the company's image. Additionally, in layout design, incorporating both spaces for focused work and spaces for refreshment can be expected to improve employee productivity and maintain motivation. For startups aiming for growth, the office is a crucial element that shapes the business direction and corporate culture. As companies utilize new business models and technologies, many executives will likely establish new offices or relocate as the company grows. To accelerate business growth and enhance employee productivity, it is essential to invest effort into creating the right office environment. This article explains office environments suitable for startups. Beyond fundamental factors like location, rent, and facility amenities, it also covers office flexibility and different lease structures. If you're wondering what kind of office suits your company, please use this as a reference. What is a startup? Venture businesses are companies that seek to grow by utilizing new business models and technologies. In general, many of these companies have been in business for only a short period of time and have a small number of employees. In many cases, they aim to provide new value to the market and achieve rapid growth in a short period of time, so they must have an organization that can flexibly respond to changes in the business environment. A similar type of company is a “start-up company,” but start-ups tend to be companies that aim for rapid growth in a short period of time, especially through the use of innovative technologies and business models. Startup, on the other hand, refer to all companies that are oriented toward growth without necessarily assuming innovation. Companies that have grown to a certain scale and have a stable business foundation are also referred to as "mega-ventures. Keep in mind that there are no clear standards for defining a venture company, so usage varies from situation to situation, and companies vary in terms of size and sales. Why is an office important for a startup ? For a startup, an office is one of the factors that can enhance the company's growth and competitiveness. In order to expand operations with limited resources and attract the best talent, an office must be carefully chosen. Here are some reasons why an office is important. Leading to branding of your companyTo visitors and business partners, an office is a place to communicate your company's vision and values. The location, design, and interior design of the office will influence the impression of the company, and designing and installing facilities that reflect the company's philosophy will help raise employee awareness. Increased Employee SatisfactionA comfortable office environment directly leads to increased employee satisfaction and motivation. For example, providing relaxation areas and adopting a layout that encourages communication will help reduce employee stress and increase productivity. In addition, an easily accessible location and well-equipped facilities can be expected to recruit and retain excellent human resources. Points to consider for a startup office When choosing an office space for a startup, it is important to consider business growth and ease of working. In particular, location, rent, flexibility, and facilities have a significant impact on the speed of growth of the company and the comfort of employees. Here we explain some of the points startup should consider when setting up an office. Location Location is an important factor when setting up an office for a startup. An office in a location with good accessibility will facilitate business meetings with clients and increase business opportunities. It also makes it easier for employees to commute to the office, which not only increases employee satisfaction, but also attracts talented people, which is advantageous for recruitment. In addition, where people gather, information naturally gathers. For example, areas where many start-up companies gather tend to attract the latest trends in the industry and facilitate the development of useful business networks. Having a café or coworking space nearby will also increase opportunities for interaction with other companies and expand the possibilities for collaboration. It is important to consider not only low rent but also the surrounding environment when deciding on an office location. Rent Office rent is one of the major costs for a startup. The appropriate budget varies depending on the growth phase of the company, but it is estimated that the standard rent is 10-20% of the monthly profit. However, it is important for startups to choose cost-effective office space in order to reduce fixed costs. Some municipalities have office rent subsidy programs for venture companies, so it is recommended to consider using these programs. The amount and applicable conditions differ from municipality to municipality, but Sakai City, for example, offers a “Sakai City Nakamozu Area Startup Venture Support Subsidy” to support startups and venture companies. When looking for office space, check with your local government to see if there are any subsidies that you can take advantage of.(Source: Sakai City “Nakamozu area startup/venture support subsidy (rent subsidy system)” / https://www.city.sakai.lg.jp/sangyo/shienyuushi/kigyoricchi/gyomu/nakamozu_subsidy.html) Degree of freedom If you are using an office for branding, make sure that the office layout can be freely changed to fit your company's concept. If you want to create a flat organization, creating an open space will help activate communication and also improve employee engagement. Contract flexibility is also important because startups are likely to increase or decrease the number of employees as the business grows. By confirming in advance whether contracts can be renewed for shorter periods of time and whether there are set penalties for termination, future risks can be mitigated. It is recommended that you choose a property with flexible contract terms so that you can expand or reduce the size of your office space according to the speed of your business growth. Required Equipment When choosing an office, it is also important to ensure that it is equipped with the facilities necessary for business operations. In addition to basic office space, the availability of shared spaces such as meeting rooms and lounges directly affects the ease of working. Also, if you have frequent meetings with clients, be sure to check the number and size of meeting rooms. For a comfortable working environment, you should also check the availability of Wi-Fi environment, power supply facilities, and relaxation space. In recent years, an increasing number of companies have introduced a free-address system, so it is important to choose an office with facilities that suit your company's work style. Types of office space for startups Office space comes in a variety of contract types and cost rates, so it is important to choose the appropriate one for your business growth phase, budget, and work style. Each type of office has different advantages and disadvantages, so it is important to compare and consider which type of office to use. Here we will explain the typical types of office space. Office for rent Leased office space is a form of office space that a company contracts for a fixed period of time and uses as an independent space. Since the company is free to decide its own layout, the interior can be designed to improve operational efficiency and reflect the brand image. The ability to secure a larger space in anticipation of corporate growth is also attractive. On the other hand, it is important to note that the initial cost of renting office space is high. In addition to the security deposit and deposit, there are also costs associated with interior work and furniture preparation. In addition, the contract is often for a long period of time, and there may be penalties and restoration costs if the contract is terminated in the middle of the lease term. Setup Office Setup offices differ from regular serviced offices in that they are provided with the interior, furniture, and infrastructure already in place. The advantage of this type of office is that you can start operations immediately after signing a contract, eliminating the need for interior work and installation of equipment. Office layouts are often designed to be efficient and easy for startup companies to implement. However, since the setup office environment is already in place, it is difficult to make major layout changes, and may not be suitable for those who wish to pursue their own unique office design. In addition, while initial costs are lower than with rented office space, rent tends to be more expensive, so consider the long-term cost burden. Serviced Office A serviced office is a form of office space that allows you to rent a private room on a monthly basis or for a short period of time. The office is fully furnished with furniture, Internet access, and a meeting room, so although the layout is not as flexible, you can begin operations immediately after moving in. Contracting procedures are relatively simple, and in many cases, no security deposit or key money is required, making it suitable for companies that want to keep initial costs down. In addition to securing occupied space, shared spaces such as meeting rooms and lounges are also available, making them easy to use. However, some serviced offices may charge an additional fee for the use of meeting rooms, so the details of the contract must be properly confirmed. Shared Office A shared office is an office format in which multiple companies or individuals share the same space. Basically, there are no dedicated desks or private rooms, and shared workspaces and meeting rooms are used as needed. Because rent is relatively inexpensive, shared offices are popular with startup companies and sole proprietors. However, shared offices have the challenge of making it difficult to ensure privacy. Because work is done in a shared space, it may not be suitable for operations that handle confidential information. Also, meeting rooms and work space may need to be reserved and may not be available at the desired time, so if your work involves a lot of meetings, other types of office space may be more suitable. Coworking Space Coworking space is an office format that allows individuals and small businesses to use a shared work space. They tend to be well-equipped to support a free work style, with many offices offering Wi-Fi environments, café space, meeting rooms, and other amenities. While similar to shared offices in terms of facilities, coworking spaces are unique in that they promote interaction among users. This can be a major attraction for entrepreneurs and freelancers, as the environment is conducive to the formation of community and the creation of innovation. However, as a company grows and the number of employees increases, the space may become too cramped, so planning for relocation should be based on the size of the business. As with shared office space, care should also be taken to ensure privacy. Virtual Office A virtual office is a service that does not require physical office space, only an address and phone number. Corporate registration is often available, and this office format is suitable for start-up companies to start their business with low initial costs. It has the advantage of improving a company's credibility because a prestigious address is available. However, virtual offices do not have an actual work space and require a separate workspace for daily operations or an environment where you can work from home. In addition, there may be restrictions on visitor service and mail delivery, so be sure to check the service details in advance when using this service. How can we make the office better for venture companies? To create a better office, it is important to design it in anticipation of the company's growth and to be aware of the importance of a comfortable work environment. By designing and laying out the office to provide a space where employees can work comfortably, you can improve the overall productivity of your company. Here we will discuss some of the key points for creating a better office, including office design that reflects the corporate philosophy, choosing a spacious office that anticipates future growth, and a layout that encourages communication. Expressing Corporate Philosophy in the Office To clarify the company's brand image and communicate the company's values to employees and visitors, it is a good idea to express the company's philosophy in the office. For example, a company that emphasizes innovation would benefit from an open layout and an office design that utilizes cutting-edge technology. On the other hand, a company that emphasizes teamwork can create a layout that facilitates collaboration and a common area for relaxation. For employees, this will create an environment in which they can work while being aware of the company's direction, which can be expected to enhance a sense of unity in the organization. Provide a spacious office Since many startups increase the number of employees as their businesses grow, it is advisable to secure a spacious office from the beginning. A cramped office space not only leads to reduced work efficiency and loss of comfort, but can also have a negative impact on the vitality of communication. In addition, relocating an office can be costly and time-consuming, so it is important to check the terms of termination and the possibility of expanding the office space when signing the contract. Having options such as the ability to move to a larger floor in the same building or to secure additional space will provide peace of mind when the company grows in size in the future. Arrange your desk in a creative way The arrangement of desks in an office can have a significant impact on employee comfort and productivity. For example, grouping desks together by team facilitates smooth work progress and quick decision making. On the other hand, for positions where individual concentration is important, partitions and quiet spaces can improve work efficiency. Another option is to introduce a free-address system, where employees can freely choose their seats. The free-address system facilitates communication across departments and may increase opportunities for new ideas and collaboration. Consider desk layouts that suit your company's work style. When considering layout, it is important not only to arrange desks, but also to ensure lines of flow. Designing a layout that is easy to move around in will reduce unnecessary movement within the office and improve work efficiency. Keep an office that encourages communication Smooth communication among employees is essential for the growth of a startup. Therefore, create an environment where conversations naturally occur by devising the layout and facilities of your office. Creating open spaces, lounges, and café spaces can provide opportunities for interaction that transcends departments. In addition, by providing meeting spaces and meeting rooms, communication within and outside the team can be facilitated. Since startups require quick decision-making, it is especially important to provide an environment where meetings can be held easily. If your company encourages remote work, you may want to set up facilities for online meetings. Depending on the design of your office, you can create an environment where employees can collaborate and communicate more actively with each other. Summary Choosing the right office space is an important part of any startup's growth strategy. Choosing the right location, facilities, and contract type will not only expand business opportunities, but will also improve employee comfort and recruiting ability. It is also important to design an office that reflects your corporate philosophy and provides ample space for future growth. By devising a layout and creating an environment that encourages active communication, you can expect to improve work efficiency and teamwork. There are a variety of office options such as serviced offices, shared offices, and coworking spaces, each of which has its own merits and demerits. Accelerate your business development by creating an office environment that best suits your company's growth phase and business content.

Starting a business requires a certain amount of start-up capital. Although you do not want to get off to a bad start due to lack of funds, some people may not be able to start a business because they do not know the specific amount of money or how to raise funds. The amount of capital needed to start a business varies greatly depending on whether it is an individual or a corporation, as well as on the type and size of the business. In this article, we will explain in detail the approximate amount of funds needed to start a business and the realistic financing options available. We will introduce various funding sources, including bank loans, institutional loans, Japan Finance Corporation, and crowdfunding, as well as personal funds, so you can find the best funding method for you and take the first step toward your dream. To start a business, you need a business plan before you can get funding! In order to successfully raise funds when starting a business, a business plan must first be prepared. A business plan not only clarifies the objectives and strategies of the business and increases the likelihood of its execution, but it is also an important decision-making tool in attracting business funding and collaborators from financial institutions and investors. The main items of a business plan that are generally required are as follows Business concept (philosophy, vision, business objectives) Founders' background and experience Business description and characteristics of services and products offered Market environment and competitive analysis Sales and marketing strategy Information on suppliers and partners Management and operational structure (personnel plan) Sales forecasts and revenue projections Funding methods and use of funds Repayment plan (cash Repayment plan (cash flow plan) How much money do I need to start a business? According to the “FY2024 Survey of New Business Startups” by the Japan Finance Corporation Research Institute, the average cost of starting a business is approximately 9.85 million yen, and the median is approximately 5.8 million yen. About 40% of the respondents started their businesses with less than 5 million yen, indicating that the overall cost of starting a business tends to be lower than that of starting a new business.(Source: Japan Finance Corporation Research Institute “2024 Survey of New Business Startups” / https://www.jfc.go.jp/n/findings/pdf/kaigyo_241127_1.pdf) The costs and procedures required for starting a business differ depending on whether it is a sole proprietorship or a corporation. From this point on, we will explain in detail the guidelines for funds separately for sole proprietorships and corporations. For sole proprietors When starting a business as a sole proprietor, a “Notification of Opening or Closing of a Sole Proprietorship” must be submitted to the local tax office within one month of starting the business, and if filing a blue return, an “Application for Approval of Blue Return for Income Tax” must be submitted to the local tax office within two months of starting the business.(Source: National Tax Agency, “A1-5 Procedures for Notification of Opening and Closing of Individual Businesses”/ https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/shinkoku/annai/04.htm)(Source: National Tax Agency, "A1-8 Application for Approval of Blue Return for Income Tax (Source: National Tax Agency, “A1-8 Application for approval of blue return for income tax purposes” / https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/shinkoku/annai/09.htm) Although there is no cost for these procedures themselves, the cost of purchasing a computer and printer, business cards, website production, advertising, etc., necessary for the business, is included in the cost. However, certain initial expenses will be incurred, such as the purchase of computers and printers, business cards, website production, and advertising expenses. In addition, you will need to set aside approximately 3-6 months of monthly sales as working capital until your business gets off the ground. One option to reduce initial costs is to use a serviced office. For corporations There are various corporate forms, such as limited liability companies and general incorporated associations, but this section focuses on the cost of establishing a corporation as a joint stock company. When incorporating a corporation as a joint stock company, you must first register the corporation at the Legal Affairs Bureau, which will cost approximately 210,000 to 250,000 yen at the time of incorporation. The registration tax is 150,000 yen or 0.7% of the capital, whichever is higher, the fee for certification of the articles of incorporation to be paid to a notary public is approximately 50,000 yen, the fee for revenue stamps is 40,000 yen (not required for electronic articles of incorporation), and the fee for a certified copy of the articles of incorporation is approximately 2,000 yen. In addition, a separate capitalization fee is also required. After incorporation, in addition to corporate tax, there will be maintenance costs such as social insurance premiums, office rent and utilities, and tax accountant fees. To reduce rent and facility costs, we recommend using a serviced office. How to raise start-up capital There are multiple ways to raise the funds needed to start a business, each with different characteristics and precautions. Compare the advantages and disadvantages of each and determine which method is right for you.Here are seven of the main ways to raise funds for starting a business. Self-funded Self-financing can be the entrepreneur's own savings, retirement funds, or funds obtained from the sale of assets. The advantages of using one's own funds to cover start-up costs are that there is no interest or security deposit burden, no obligation to repay, no interference by outside capital, and a high degree of freedom in management. However, there is a limit to the amount of funds that can be prepared with personal funds, and relying too much on personal funds alone may result in a shortage of funds. Therefore, it is necessary to secure sufficient working capital while keeping the initial investment low by using serviced offices. Borrow from relatives or acquaintances Borrowing from relatives or acquaintances is a financing method that can be used when financing at financial institutions is difficult. The advantage of this method is that it is relatively easy and quick to raise funds without the strict screening process of financial institutions. However, vague repayment deadlines or verbal agreements may lead to financial problems later on. In the unlikely event that you are unable to repay the loan, the relationship may break down. When borrowing from a relative or acquaintance, it is also important to draw up a loan agreement that clearly states the repayment terms and interest. Borrow from a bank, credit union or credit union Banks, shinkin banks, and credit unions are financial institutions that accept deposits and make loans. Banks operate over a wide area and provide loans on a large scale, while shinkin banks and credit unions are community-based and specialize in loans to relatively small businesses. The advantage of the method of borrowing funds from financial institutions is that there is no direct intervention in the management of the business, and it is easy to improve credit ratings. However, when receiving a loan from a financial institution, you must have sufficient personal funds, a specific business plan and repayment plan, and pass a rigorous screening process. Because of the interest burden and repayment obligations, it is also difficult to obtain a loan if the company has just been established or if the company has insufficient personal funds. Use institutional loans Institutional loans are loan programs provided in cooperation with local governments, financial institutions, and credit guarantee associations. The Credit Guarantee Association guarantees the debt, and this makes it possible for even a start-up business to borrow at a relatively low interest rate and for a long period of time. Some municipalities offer partial subsidies for interest rates and guarantee fees. On the other hand, it should be noted that it takes about one to three months from the application to the execution of the loan, as the loan must go through the screening process by the local government, financial institution, and credit guarantee association. Receive a loan from JFC JFC is a public financial institution wholly owned by the government and provides low-interest loans for startups and small and medium-sized businesses. Representative programs include the “New Business Start-up Support Fund” and “New Business Development Fund” available to businesses that have been in business for less than seven years, and the “Women, Youth/Senior Entrepreneur Support Fund” to support women, young people under 35, and seniors 55 and over starting their own businesses. JFC's start-up loans are available on an unsecured and unguaranteed basis if conditions are met. However, the disadvantage is that it takes several weeks from the time of application to the execution of the loan, and interest charges are incurred. Receive investment from investors or investment companies An investment from an investor or investment firm is a way to raise capital in exchange for equity. Individual investors, especially those who invest in start-up companies, are called angel investors. Funds that invest in venture companies are called venture capitalists, and their goal is to sell their shares for a profit after the company goes public or increases its value. Receiving investments from investors or investment companies is beneficial in that there is no obligation to repay the investment, and in addition to raising funds, management advice and human networks can be provided. On the other hand, the disadvantage is that the investor may intervene to a certain extent in the management of the company depending on the investment ratio, thus reducing the degree of management freedom. Use crowdfunding Crowdfunding is a method of raising funds in small amounts from a large number of people using the Internet. Specific business ideas or products are publicized on a website, and support is collected from individuals who share the idea. Crowdfunding is typically a purchase-type method that offers returns (products and services) to supporters, and can be expected to have test marketing and PR effects at the same time as raising funds. On the other hand, the funds may not be received unless the target amount is reached, and caution must be exercised about the risk of imitation associated with the public release of ideas. Summary In preparing funds for starting a business, it is important to first formulate a business plan and then clarify the amount of funds appropriate for the business. There are a wide range of funding methods, including self-financing, loans from relatives, loans from financial institutions, institutional loans, use of public institutions, investments from investors, and crowdfunding. Regardless of the method you choose, the key to success is to have a funding plan and a business plan. With well-planned financing, you can avoid the risk of business stagnation due to lack of funds and get your business off the ground with peace of mind. We also recommend using rented office space to reduce office rent and equipment costs.

Since serviced offices are used by many companies together, tenants are thoroughly screened. During the screening process, the credibility of the company, appropriateness of the business, and ability to pay rent will be checked, so be sure to be able to explain your business and other details properly. However, there may be cases where you still fail the screening process for a serviced office. In this article, we will explain in detail why rental offices are screened, the main reasons for failing the screening, and the required documents. If you want to have a smooth screening process for your office, please take a look at this article. Why are serviced offices screened? When signing a serviced office contract, a screening process is generally conducted. The purpose of the screening is to confirm that the prospective tenant is a trustworthy company or individual and to prevent problems with other tenants. In particular, many businesses, especially serviced offices, share an address in the same facility. The management will determine in advance whether there are any problems with the ability to pay rent, the manner of the users, or the relationship with other tenants. For example, if a company is likely to default on rent payments or if its operations are opaque and unreliable, it may affect the overall operation of the office. If a business has a history of complaints or is prone to business problems, it may be carefully screened to avoid problems with other tenants. In addition, although serviced offices allow the address to be used for corporate registration, the nature of the business will also be strictly checked to prevent companies with fraudulent or illegal business activities from moving in. Screening of serviced offices is intended to protect not only the contractor himself / herself, but also other tenants and the sound operation of the office. Proper screening ensures that a safe and comfortable business environment is maintained. What are the reasons for failing the screening process for a serviced office? There is a certain pattern to the cases where applicants fail the screening process for serviced office space. The screening process checks whether the prospective tenant is a trustworthy company, has the ability to pay rent, and will not cause problems with other tenants. Therefore, if the nature of the business is unclear or if there are concerns about the stability of the business, there is a high possibility that the applicant will not pass the screening process. In addition, each serviced office may have its own set of conditions and types of business that are not allowed, so be sure to check in advance. Here we will explain in detail the main reasons why you may fail the screening process. Business is opaque Companies that do not know what kind of business they are engaged in are a risk to the management and are therefore less likely to be screened. In particular, if the description of the business is insufficient or specific activities are not visible, the company may be judged to be unreliable. Companies whose business activities are unclear may be suspected of being involved in fraud or illegal activities, so screening tends to be more difficult from the perspective of protecting the credibility of the rental office. During the screening process, it is important to clearly explain the company's business activities and communicate its business plan and operations in an easy-to-understand manner. Specifically, prepare a company profile, business plan, materials explaining your products and services, and past business transactions to provide information that will reassure the operator. Low business profitability It is very important for serviced office operators to ensure that rents are paid. Therefore, companies with low profitability or unstable management tend to have difficulty passing the screening process. In particular, companies that have just been established or have had extremely low sales in the past are more likely to be judged to be at risk for rent arrears. During the screening process, proof of sales and a business plan may be requested to confirm financial condition and cash flow stability. To avoid concerns about profitability, be prepared to explain your business growth prospects and stable profit structure. For newly established companies, it is important to explain the status of personal funds and loans to show that the company has a stable management base. It is a complaint-prone industry In order to avoid problems between tenants, serviced office operators carefully screen businesses that are prone to complaints. Companies that engage in telemarketing or door-to-door sales, and consumer service businesses that frequently handle complaints require special attention. Also, companies that engage in aggressive sales in financial businesses may have difficulty passing the screening. If your business is in an applicable industry, clearly explain your business operating policies and customer service rules, and demonstrate that you have a low risk of complaints. In addition, presenting customer satisfaction data can provide reassurance. Trying to use it in a business that is not available in the first place There are certain types of businesses and uses of serviced offices that are prohibited by the Terms of Use. Typical examples include businesses related to antisocial forces, use for religious organizations or political activities, and businesses of an illegal nature. Many offices do not allow these types of businesses to move in, as they are considered to be at high risk of social trust issues and trouble. Also, be aware that some industries are subject to legal restrictions. For example, financial and professional businesses (lawyers, tax accountants, etc.) may be restricted from using an office unless certain conditions are met. Before applying for a serviced office, check the official website and contract to see what types of businesses are allowed to use the office. Also, if your business is on the sensitive line, it is important to consult with the management beforehand to confirm whether or not you can sign a contract. Made false statements in documents During the screening process for serviced office space, you will be asked to submit documents containing basic information about your company and its financial situation. At this time, false statements regarding the nature of the business, sales, date of establishment, etc., will not only pass the screening, but may cause the company to lose credibility, which may affect future office contracts. The management carefully checks the submitted documents. In particular, if false information is provided regarding sales or business conditions, the discrepancy will later be discovered and the screening process will become more difficult. Furthermore, if false statements are revealed, your application to other serviced offices may be rejected for the same reason. In particular, major serviced offices may keep records of tenants who have caused problems in the past, so once your credit is lost, you will not be able to get it back. In order to pass the screening process, it is important to give accurate information to the management and provide supplementary explanations if necessary. If you have any concerns about the information on your documents, consult with the management in advance to ensure that you provide the information in an appropriate manner. I've done a messy job of dealing with it In addition to the content of your documents, the way you handle the application process is an important criterion in the screening process for a serviced office. Messy correspondence or lack of courtesy during the screening process may be detrimental to your application. For example, behaviors such as late submission of documents, extremely slow responses to e-mails, and insincere responses on the phone can cause the management to lose trust in you. In addition, if you are arrogant when making inquiries, it may be judged that "letting this person move in may cause trouble. In some cases, the way you respond can change the outcome of the screening process, so it is important to be sincere and courteous from the application to the screening communication. Be sure to reply to e-mails promptly and include all necessary information without omission. By making a good impression on the management, you can increase your chances of passing the screening. What documents are required for the screening of serviced offices? The screening process for serviced offices requires the submission of several documents to verify the contractor's reliability and soundness of the business. Basically, required documents differ between corporate and individual contracts. For corporate contracts, the following documents are required to show identification and business activities. Application form Certified copy of company registry Proof of seal registration Income statement, balance sheet, and corporate tax return Identification documents of the representative However, required documents vary from office to office, so it is recommended that you contact the office of your choice to confirm. The screening process will go more smoothly if all the required documents are in order, so please make sure you are well prepared. Summary Screening of serviced offices is done to verify the reliability of tenants and their ability to pay rent, and to maintain the overall safety and smooth operation of the office. If you fail the screening, you may have submitted materials with unclear explanations of your business and profitability. Also note that misrepresentation of documents or inadequate correspondence may cause the applicant to fail the screening. To pass the screening process, it is important to prepare the necessary documents in advance and be sincere and courteous. Make appropriate preparations and proceed with the contract smoothly.

This column is brought to you by Tensho Office, a rental office with 28 locations in Tokyo, to introduce the city. The title of this column is “Tamachi's Charm"! Each town has its own history, characteristics, and attractions. This time, we focus on [Tamachi], located in Minato-ku, Tokyo, and introduce the charms of this town from various angles. >>[Tensho Office] Minato-ku (Shimbashi, Akasaka, Tamachi) Area Office Listings Traffic in Tamachi Transportation Network First and foremost, the strength of Tamachi is its convenient transportation: the JR Yamanote and Keihin-Tohoku lines run through the area, and Mita Station on the Toei Mita and Asakusa lines is also available.Access to various areas of central Tokyo is available, and access to terminal stations is also very good, with Tokyo Station just 8 minutes away and Shinagawa Station just 4 minutes away.Access to air transportation is also smooth, with Haneda Airport accessible in about 30 minutes from Tamachi Station, and Narita Airport in about 1 hour and 30 minutes from Mita Station, with no transfers required.Location is one of the most important factors to consider when developing a business, and Tamachi is a convenient location for business trips and commuting. Number of passengers at Tamachi and Mita Stations Tamachi and Mita Stations are extremely busy and convenient.Tamachi Station has an average of 119,356 passengers per day (based on 2023 data), surpassing Kanda and Ochanomizu Stations to become the 24th busiest station on the JR Line.Mita Station has 99,494 passengers on the Asakusa Line and 96,021 passengers on the Mita Line (counted in 2023), for a combined average of approximately 97,758 passengers for each line, indicating that the station has many users. Information on facilities, public institutions, schools, etc. around Tamachi About Commercial Facilities When you get off at Tamachi and look around the city, you may have the initial impression of an area with an urban atmosphere, lined with skyscrapers.In recent years, large-scale redevelopment has progressed, and several large commercial facilities with office functions are scattered in the vicinity of the station. An indispensable example is [msb Tamachi (Musubu Tamachi)], which is directly connected to JR Tamachi Station.With two office buildings, Hotel Pullman Tokyo, and a variety of tenants including restaurants, this facility has attracted a great deal of attention.The building is also adjacent to Minato Park Shibaura, a public facility in Minato Ward, making it the center of communication in the Tamachi area, where business and shopping are compatible and a variety of users come and go. [The Tamachi Tower], to be completed in 2023, is a 29-story mixed-use building consisting of business offices, a variety of commercial facilities, and international facilities, and has a strong presence.The building was awarded the Good Design Award in 2024 for its concept and design, and is a facility that will continue to attract attention. Above all, did you know that this is an important site for the protection of Edo? At the end of the Edo period (1603-1867), when the shogunate and the overthrowing shogunate were at odds, Kaishu Katsu and Takamori Saigo held a meeting at the former warehouse of the Satsuma clan, which led to the bloodless opening of Edo Castle. A monument is quietly placed near the entrance to the site, but it is also a historical place that led to Edo being spared from the flames of war. About Public Facilities Tamachi is home to several Minato Ward-related public facilities. [Minato Park Shibaura], a complex located in Shibaura, Minato-ku, Tokyo, opened in 2014 and is conveniently located a five-minute walk from JR Tamachi Station, offering multiple functions including administrative offices, a daycare center, sports facilities, and a disaster prevention center. It features environmentally friendly design and the use of renewable energy, and is fully stocked with emergency supplies. Equipped with a multi-purpose room, café, and other intergenerational exchange opportunities, it aims to solve local issues and realize a sustainable society. Furthermore, in 2022, a facility called [Fudanotsuji Square], a new center for industry and learning in Minato Ward, will open. It will house the Mita Library and the Industrial Promotion Center, and a supermarket on the first and second floors. It has a great view, and the reception hall and other facilities can be used freely. Educational Facilities Although Tamachi has a strong image as a business district, it is actually a town with excellent educational facilities. Within a 10-minute walk from Tamachi and Mita stations, there are five universities, including Tokyo Institute of Technology, Seitoku University, Shibaura Institute of Technology, Keio University, and Toita Women's Junior College, as well as five high schools.This rich educational environment makes the area attractive as a peaceful town where students can feel safe and secure. In particular, there is an area called [Keio Nakadori Shopping Street] around Keio University, where nearly 70 restaurants are lined up near the station.Many of the stores in this shopping street are reasonably priced, which is great for students, and the atmosphere is friendly and inviting.While the shopping district is bustling with activity, it also has a calm townscape that is typical of Minato Ward, making it a comfortable place to live for everyone. Tamachi, a safe and cozy town Public Safety The area around Tamachi Station is generally safe, especially in the Shibaura area on the east side of the station, where there are many high-end rental apartments. On the other hand, the west side of the station (Shiba 5-chome area) has been the scene of reports of violent crimes and bicycle thefts, so caution is advised. However, Minato City as a whole is well-prepared for crime prevention, and is a relatively safe area to live in, even if you live alone. The main crime is non-intrusive theft, which requires caution when going out at night in the crowded area in front of the station, but there are no violent criminals. Community patrols are frequent and the area is safe and secure! house numberheinous crimeviolent criminalburglarnon-intrusive burglarOtherTotal4 Shiba, Minato-ku, Tokyo11064125 Shiba, Minato-ku, Tokyo01515410803 Mita, Minato-ku, Tokyo020198291 Shibaura, Minato-ku, Tokyo010135192 Shibaura, Minato-ku, Tokyo01056123 Shibaura, Minato-ku, Tokyo061375494 Shibaura, Minato-ku, Tokyo16022635Source: Metropolitan Police Department, by ward, city, town, and village, by type of crime and method (2024) A townscape rich in nature coexisting with the city The area around Tamachi Station offers a uniquely peaceful landscape surrounded by canals. Near the station is [Shibaura Park], a lush green space that provides a healing environment for daily life. An elementary school is right in front of the building, filled with the laughter of children. The living environment along the canal such as [Shibaura Island] on the east side of Tamachi Station also offers a tranquil life. A short distance away is Shiba Park, where you can see the Tokyo Tower and people enjoy strolling and jogging. In addition to the convenience of transportation, the area offers an environment in harmony with nature, and the elegant atmosphere of the waterfront is attracting attention as a comfortable place to live and work. The quiet atmosphere that makes you forget the hustle and bustle of the city is another of Tamachi's major attractions. Attraction of Tensho Office Tamachi Favorable Surroundings As we have mentioned, Tamachi is an area of great value as a business hub. It boasts overwhelming convenience, and redevelopment has led to the development of the entire city, which is full of vitality. It is also surrounded by beautiful canals that provide a serene and refreshing environment, and as an area with a rich history, many people have come and gone since long ago. Tensho Office is located in such an attractive area of Tamachi. Conveniently located just a 5-minute walk from Tamachi Station, it is situated in the Shibaura area, which has the glitz and glamour of the city center, but is also home to many residents and the peaceful, coastal tower condominiums that stand out from the rest of the city. In this serene environment, you can comfortably develop your business. For more information about Tensho Office Tamachi, click here. Features of Tensho Office Tamachi While Tensho Office Tamachi boasts a high level of convenience, it also offers a full range of facilities. Shared spaces include free space, 4 meeting rooms (free use for up to 120 minutes per day), a dedicated mailbox, and a parcel delivery box. The office is equipped with desks and office chairs, and with free unlimited internet access, it provides the environment necessary for business. Each room is completely private and air-conditioned, and there is an intercom system for added security. With reasonable pricing and low initial costs, you can easily start using the rental office with only a contract fee and the first month's rent. Many customers also appreciate the fact that there are no additional costs to worry about, as there are no utilities or removal fees. We can flexibly accommodate both short-term and long-term use, meeting the needs of a wide range of customers, from sole proprietors to small and medium-sized companies. Furthermore, the high status "Minato-ku, Tokyo" address can be used for company registration and business cards, enhancing the business image. With our reasonable and simple fee structure, we will strongly support the growth and success of your business by greatly reducing your total costs. Availability of Tensho Office Tamachi Summary The most important characteristics of Tamachi are its [high convenience] and [sophisticated atmosphere surrounded by canals].The area is very convenient for access to major areas such as Tokyo and Shinagawa. The location is also ideal for businesspeople who frequently travel on business, as it offers easy access to Haneda and Narita airports as well as the Shinkansen bullet train. In addition, as a business district with the headquarters and offices of major corporations, the area provides an ideal environment for networking. Furthermore, the area around the station is well stocked with large commercial facilities, a variety of restaurants, and convenience stores, making it an excellent place to work. There is also a calm atmosphere in harmony with nature provided by parks and canals, providing a refreshing environment in which to work. The atmosphere of the city differs between the west and east exits of Tamachi Station, allowing you to enjoy the unique atmosphere of each area. We invite you to visit Tamachi and experience its deep charm for yourself. We are sure that you will find that Tamachi is a great place to live and work. Tokyo Tower seen from Fudanotsuji Square Map art of Tamachi area found on msb Tamachi

In response to changing social conditions and reforms in work styles, an increasing number of companies are considering the introduction of a hot-desking in their offices. If a free-address system is introduced, it is expected to increase communication between departments and improve work efficiency and productivity.On the other hand, one of the disadvantages is that the cost of implementation and management may become complicated. This article explains what a hot-desking is, and then describes the advantages and disadvantages of introducing a hot-desking for companies, as well as actual examples of hot-desking. What is the hot desking? The hot-desking is a system or office style in which each employee is free to work at his or her preferred seat without having a fixed seat in the office. In order to realize a hot-desking, it is necessary to introduce laptop computers and a paperless office. By eliminating the own seat they used to have, employees can work in a way that suits their work situation of the day, such as communicating with employees in other departments or creating time to concentrate alone. The introduction of a hot-desking is expected to lead to a variety of employee work styles and new innovations. Advantages of Hot Desking for Companies The hot-desking, which responds to the diverse work styles of employees, is a work style that results in many benefits that can be felt by companies. Below we discuss three advantages for companies to adopt the hot-desking. Communicate across departmental boundaries By introducing a hot-desking, it becomes easier to communicate across departmental boundaries. With the conventional style of having one's own seat, many people are inevitably involved with employees in the same department, and many of them become entrenched in their thinking. By introducing a hot-desking and interacting with employees in other departments, it is expected that ideas will be generated from different perspectives. In addition to providing an opportunity to interact with employees in different departments, the hot-desking is a chance to shorten the distance between supervisors and subordinates. The closer physical proximity provides an opportunity for employees to consult with their supervisors, listen to the concerns of their subordinates, and deepen mutual understanding among employees. The hot-desking, which allows communication across departmental boundaries, is significant for sharing know-how and building relationships of trust. Increased operational efficiency and productivity can be expected Many companies are adopting a hot-desking to improve work efficiency and productivity. Hot-desking are a good option for companies that work in collaboration with other departments or as part of a project team. By having employees working in close proximity to each other, they can easily hold small consultations and meetings. On the other hand, for those who prefer to work alone and work in silence, the hot-desking is also a beneficial work style. A variety of seating options, such as private rooms where you can concentrate on your work and height-adjustable chairs and desks, make it easy to choose a comfortable work environment. Another major advantage is that employees can expect to improve work efficiency and productivity by creating a comfortable work environment for themselves, such as days when they can work in collaboration with other employees and days when they can work alone. Effective use of office space Another advantage of adopting a hot-desking is the effective use of office space. If there are many employees who are away from their seats during the day due to outside sales trips or regular use of remote work, a hot-desking eliminates the need to provide a sufficient number of seats for all employees. By reducing the number of unoccupied seats to save space, the office environment can be expanded by using the available space to create a conference room for meetings or a private room for concentrated work. Relocating the office to a more compact location may also be considered. By introducing a hot-desking, dead space can be eliminated and effectively utilized to create an office space where employees can work comfortably. Disadvantages of adopting a hot-desking for companies While there are many advantages to implementing a hot-desking, some companies may not feel comfortable with it. Please check the disadvantages of adopting a hot-desking for your company and consider whether it is a good fit for your company. Installation costs incurred When implementing a hot-desking, keep in mind that initial costs will be incurred. There are significant financial costs associated with changing the layout of the office space and purchasing office furniture, laptops, and other equipment. Depending on the current network system, it may be necessary to consider the introduction of cloud services or a new system and the development of the system environment. In addition, implementation costs are not limited to economic aspects. There are also human and time costs involved, such as setting up internal rules and redecorating offices to implement the new system. Although the hot-desking has many advantages in the long run, its disadvantage is that various costs are incurred at the time of introduction. Management becomes more difficult With the introduction of a hot-desking, management may find it more difficult than in the past. In a hot-desking, where workers are free to choose their own seats, it becomes difficult to keep track of who is in which seat. One concern with the hot-desking is the hassle of having to search for subordinates and supervisors who work in fixed seats, whereas in the past they could immediately call out to their subordinates and supervisors working in fixed seats. Also, employees who are uncomfortable with internal communication may feel anxious and stressed about not having their own seat. In order to keep track of which seats are used on any given day, a solution would be to introduce a system for managing employee presence or a chat tool. For the management of subordinates, it is important to introduce a system to manage the progress of work as well as to talk to them individually. Ingenuity is required to manage personal belongings The hot-desking, in which employees do not have their own desks, requires ingenuity in the management of personal belongings. Employees must consider where to put stationery, work-related documents, and other items that would conventionally be kept on their own desks. If a position requires the use of many tools and equipment related to work, the burden on employees when moving around can be significant. In addition, if the number of moves is large, there is a possibility that important documents containing personal information or confidential information may be misplaced or lost. It is important to have operational rules on how to manage not only business luggage but also personal belongings to avoid problems. When preparing office space for a hot-desking, it is necessary to consider the provision of personal lockers, bags for carrying documents, and desks fitted with special equipment. Successful examples of hot-desking implementation Here are some examples of two companies that have actually succeeded in introducing a hot-desking. Yahoo Japan Corporation (now LINE Yahoo Japan Corporation)Yahoo Japan Corporation (now LINE Yahoo Japan Corporation), an Internet business operator, converted its office space to a hot-desking at the time of its head office relocation in 2016.The office space at Yahoo Japan Corporation (now LINE Yahoo Japan Corporation) is unique in that the seats are arranged in an irregular zigzag pattern. The difficulty in moving through the office led to opportunities to stimulate communication among employees.The office space is designed to make it easy for both teams and individuals to work according to the day's work, for example by installing whiteboards on the walls and creating spaces where one person can concentrate alone. PERSOL CAREER CORPORATIONPERSOL CAREER CORPORATION, a human resources service provider, has introduced hot-desking offices for each group within the company since 2018.In addition to sofa seating, counter seating, and other comfortable areas that can be chosen according to the mood of the day, movable desks that allow team members to start meetings immediately have been incorporated.The introduction of a silent area for napping and a hot-desking desk in front of the president's office are features unique to PERSOL CAREER CO. The use of hot-desking is well structured so that employees can work with a sense of urgency. In order to be successful with the hot-desking, it is also important to consider how to create an office that fits your company. Reconfirm the purpose and benefits of introducing this system, and consider how to make it work for your company. Summary The hot-desking, which allows employees to work in their own seats without fixed seating in the office, is expected to stimulate communication among employees, improve work efficiency, and increase productivity. However, in order to enjoy the benefits of the hot-desking, it is important to consider how to create an office that fits your company's needs. If the purpose of introducing the hot-desking and the image of what it will look like after the system is introduced are not clear, management and personal belongings may become more complicated. To avoid spending money to introduce a system only to have it abolished, we recommend that you consider this issue while referring to successful examples of companies that have actually introduced the hot-desking.