Basic Knowledge of serviced offices

If you are thinking of starting a business, you will need an office for your business space. Of course, you could use your home as an office, but that would not be very stylish. You will want to rent a nice office space in case your clients visit you. This is why rental offices have become so popular in recent years. This is characterized by a contract structure that differs from that of a typical serviced office. But what exactly is the difference? Here is a simple explanation of the contract types of serviced offices! What is the contract type of serviced office? When renting an office space, a "real estate lease agreement" is concluded. This is an agreement to lease a completely empty office space for a period of __ years, so the Land and House Lease Law applies. In other words, it is similar to a rental housing (condominium/apartment) contract. In the case of serviced offices, on the other hand, a "service use contract" or "facility use contract" is concluded. In this case, you rent a space that is already available for use as an office and return it when the contract expires. In essence, it is like an accommodation contract.In addition, real estate rental contracts are generally annual contracts, such as two years. However, service use contracts and facility use contracts are often for relatively short periods of time, such as monthly or weekly contracts. Learn the difference between renting an office and leasing an office. Next, we will discuss the differences between renting an office and leasing an office. There are four main differences. 1. Serviced office has low initial cost! Most rental offices are leased on an annual basis with a large deposit and key money (about six months to a year's rent) for a real estate lease contract. In addition, office furniture such as chairs and desks, office automation equipment such as PCs and printers must be furnished, and interior work must also be done, resulting in a huge initial cost. However, serviced offices are not real estate leases and do not require a large security deposit or key money. Generally, the standard deposit and key money is about three months of the rent, and some offices offer free rent. In addition, serviced offices are pre-furnished with the office furniture and office equipment necessary for business, so there is no need to purchase or install anything. Therefore, the initial cost of renting an office is much lower than renting an office space. 2. Your serviced office is ready for immediate occupancy! Real estate leasing contracts for serviced offices involve a complex tenant screening process. As a result, it often takes three weeks to a month to move into an office from the time of application for screening. Even after moving in, there is still a lot of work to be done, such as wiring and installing office furniture. Therefore, it takes a considerable amount of time to move into a leased office. On the other hand, the screening process for moving into a serviced office is often simpler, and you may be able to move in as early as a few days after applying for a screening. In addition, all the necessary facilities for work are provided, so you can start working right away. 3. Serviced offices are located in good locations. With rental offices, it is not uncommon to find a property in front of a station that is already contracted and has no vacancies. With serviced office space, however, it is relatively easy to find available space because there are many properties in good locations. Therefore, you can set up an office in a good location as a base for your business. However, please note that rent can be expensive for properties in front of train stations. 4. Some of these serviced offices don't even charge renewal fees! Both leased and serviced offices have a set contract term. Most serviced offices require a renewal fee when the contract is renewed. The renewal fee is usually equal to one month's rent. On the other hand, there are a number of places that do not charge renewal fees for serviced offices because they are not real estate leases. The advantage is that costs can be reduced in this way. Who is a good candidate for a serviced office? Renting an office is suitable for people who are just starting out and starting a business. Basically, to start a business, you need to prepare a lot of capital and you need to save money well. This is where serviced offices come in handy. The initial cost is not too much and all the necessary facilities are available. This will save you a lot of money compared to starting an office from scratch. Why not consider using this service? Summary This section focuses on the contract types of serviced offices and how they differ from rented offices. Compared to renting an office, the initial cost of renting an office is lower, and since the office is pre-equipped, the cost can be greatly reduced. In addition, the screening process is quick and easy, so you can move in immediately. If you are planning to start a business, please consider renting an office. If you are looking for an office to rent in Tokyo, consider Tensho Office. Tensho Office has offices in prime locations in Tokyo (Shinjuku, Ikebukuro, Minato-ku, Chiyoda-ku, etc.) with low initial costs. We also offer a full range of services. If you are considering renting an office, please feel free to contact us. Click here to see 【Why Choose TENSHO OFFICE】

In recent years, more and more people are starting their own businesses as social conditions and work styles change.As a result, many people are using rented offices as workplaces.A serviced office is an office in a good location, such as near a train station, and is equipped with chairs, desks, and Internet access necessary for business.Convenience is its charm, but some may wonder, "Is it safe from a security standpoint?" Some people may be concerned about security.If important confidential company information is leaked to outside parties, it would be a disaster. But don't worry. There are a variety of security measures that can be taken at a serviced office. Here are some specific security measures for serviced offices. Two security measures for your serviced office! Today, serviced offices have introduced a variety of security measures. It can be divided into two categories. Physical security measures (security cameras, auto locks, etc.)Network security measures (e.g., access authorization measures) Physical security measures are related to "in and out" and "storage" Typical physical security measures are systems related to "ingress and egress". There are four main ones. 1. Security cameras These are installed at entrances and exits of serviced offices and on floors to record people's comings and goings and to check for suspicious persons. 2. Auto-locking The system unlocks the door using a card key or fingerprint authentication provided to the user in advance, and automatically locks the door after the user enters the office. This prevents outsiders and suspicious persons from entering the office. 3. Security guard Security guards from a security company contracted by the serviced office will patrol the entrance and floors and check security cameras. In the event of any abnormality, they will be on the scene immediately. 4. Receptionists By stationing a receptionist at the entrance, it is possible to handle visitors from the outside, check people in and out, and also serve to prevent intruders from entering the building. In addition, physical security measures include systems for "storage". These are the following two. 5. Locker with key (desk) A locker (desk) for storing one's personal belongings and valuables. This provides peace of mind for those who cannot leave their seats for fear that their valuables will be stolen. 6. Lockable cabinet These shelves are used to store important documents containing company and personal information. Some are large enough to hold a lot of storage. These are the physical security measures. If you are using an office for rent, you may want to check the availability of these. Network security measures are based on the latest IT technology. Many serviced offices provide Internet access via wireless LAN. So what are some of the security measures in place for that Internet? 1. SSID and encryption key provided. Generally, when using a wireless LAN, a set of individual SSIDs and encryption keys are provided for each user. Therefore, only the user can access the system. 2. Disable file and printer sharing network Some computers may have file and printer sharing settings enabled.In such a case, other users of the same wireless LAN can refer to the files, thus creating a risk of information leakage.Therefore, you can prevent others from accessing your files by disabling file and printer sharing settings. These are the Internet security measures.Even with wireless LAN, if you choose an office that has an SSID and encryption key, and on top of that, if you take measures such as disabling sharing settings, the risk of information leaks is greatly reduced and security is ensured. If you are considering using a serviced office, you should keep this in mind. If you're looking for an office to rent, Tensho Office is the place to go! Finally, if you are interested in renting an office, please consider Tensho Office.Tensho Office operates 27 serviced office locations in central Tokyo (Chiyoda, Minato, Chuo-ku, etc.) with the following features. 1. Reasonable cost The initial cost is only an entrance contract fee and the first month's rent. The entrance contract fee is 50,000 yen for single rooms and booth type rooms, and 100,000 yen for fully private room type rooms, which is very reasonable.On top of that, there is no need to pay any deposit, security deposit, or key money that is normally charged for office space, which reduces the burden of moving in.Furthermore, Internet usage fees, conference room usage fees, and utilities are all included in the common service fee, significantly reducing monthly running costs. 2. Corporate registration also available Many serviced offices do not allow corporate registration. However, at Tensho Office, corporate registration is available, so those who want to start a business can rest assured. 3. Fully equipped Office furniture (chairs, desks, etc.)Meeting roomShreddersDedicated mailboxes and delivery boxesInternet and more. Therefore, we have all the equipment you need for your work. Summary There are two main types of security measures for serviced offices: physical security measures and network security measures.First, physical security measures are Security cameras (check for suspicious persons)Auto-locking (to prevent outside intruders)Security guard (office security)Receptionist (manages people coming and going) and systems related to "in and out" such as Lockers with locks (for storing valuables and other important items)Lockable cabinet (document storage) There is a system for "storage" of.Next, network security measures include SSID and encryption key provided.Disable file and printer sharing network The two are as follows.In order to use the serviced office comfortably and safely, we recommend that you do what you can to protect yourself.

Many sole proprietors and would-be entrepreneurs are thinking of using a serviced office.The low cost compared to regular serviced offices makes it ideal especially for those who have just started a business and do not have enough funds.However, there are a thousand different types of serviced offices.You may be wondering which one to choose.So, here are some tips on how to choose an office for rent. What is a Serviced Office? Serviced offices are offices that can be rented on a low budget, with lower initial costs (such as deposit and key money) and monthly rent compared to regular serviced offices.In addition, many of them are pre-equipped with desks, chairs, printers, and Internet access necessary for work, eliminating the need to purchase them in advance.No construction work is required as the office interior is well maintained.Because of this low cost and convenience, the number of users has been rapidly increasing in recent years, especially among those who are considering starting their own businesses. Purpose of using a serviced office The purpose of using a serviced office varies from person to person. I want to have an office to keep costs down until my start-up business gets off the ground.I want to start work as soon as possible and need an office right away.I'm not comfortable putting my home address on my business card when I open a business. These include.If you have any of the above objectives in mind, then renting an office should be the best option for you. Understand the features of each serviced office. It is important to understand the features of each office in advance when using a serviced office.In recent years, the Internet has made it easy to find information on serviced offices and their services. For example CostLocation conditionsSecurityAvailability of telephone and receptionist support and so on. Therefore, if you are thinking of using a serviced office, choose one that meets your needs based on the above characteristics. How to choose a serviced office While serviced offices offer many advantages over regular offices for rent, many people are unsure how to choose the right one.Therefore, we have listed nine points to keep in mind when choosing an office to rent. 1. Balance between cost and service Today, there are many cost-reasonable serviced offices in Tokyo and other major metropolitan areas, with some renting for less than 40,000 yen per month.Therefore, not only initial costs but also running costs can be significantly reduced. However, what is of concern here is the balance between service and service. Note that no matter how low the price is, if the quality of service is poor, you will regret it after signing the contract. The biggest advantage of renting an office is that the facilities and the location are combined, but some serviced offices are inadequately equipped.In such cases, you may end up having to purchase or contract for the equipment yourself, and your monthly payment may end up being higher than you had expected. Many now offer additional convenient services such as reception/meeting room rental services and telephone answering services.By understanding in advance what kind of services you need, and then selecting an office while checking whether the fees and services are commensurate, you can select an office that offers a good balance between cost and service. 2. Office space The next important factor to check when checking out an office for rent is the size of the space.If it is too small, it will interfere with business operations, and if it is too wide, it will be useless.Therefore, it is important to understand what type of space is available and use this information to help you choose the right office space for your rental. Basically, office space can be divided into three types, depending on the number of people using the space. 1-person type This serviced office is recommended for one person.The space is roughly 1 tsubo (about 1.5 square meters), which is about the same size as a capsule hotel room.Since it is not very spacious, care must be taken in the placement of office equipment, etc.Of course, since it is for one person, it cannot accommodate visitors, and there is no place to keep an inventory of products. Type for 2 to 5 persons This type of serviced office is for a small group of 2 to 5 people.The size of the rooms is generally between 7 tsubo and 15 tsubo, which is more spacious than the one-person type.The advantage of this room is that it can accommodate 10 people alone, so there is plenty of room for luggage and office equipment. The size of the room can be used as you prefer depending on the number of people. 10 persons ~ Type This type of serviced office is for a large group of 8 to 12 people.The standard size is approximately 15 tsubo, which is about the same size as an elementary school classroom.In these larger offices, large equipment such as a server room can be installed. The office can be partitioned to provide a dedicated space for visitors, and large inventories of merchandise can be stored.This is also recommended if you want to work in a good work environment, as the office will be open even with a certain number of people. 3. Soundproofing or not In renting an office, you must also be concerned about the degree of soundproofing.If you can always hear the noise from the next room, you cannot concentrate on your work and your productivity will decrease.Soundproofing is important to facilitate work. Also, if you can hear the sound of your neighbor, it means that our sound is also leaking into the neighbor.It could also be a security issue if information about a business partner is leaked next to them when they call.Especially if you may use the telephone for business purposes, check carefully to see if soundproofing is in place. 4. Booth type or fully private room? While a typical serviced office is a private space, it can be divided into two patterns depending on how it is partitioned. Here are the advantages and disadvantages of each. 【Booth type】 A "booth type" serviced office has a gap between the wall and the ceiling.The advantage is a sense of openness because the space is not completely partitioned, but on the other hand, there is a disadvantage that conversations and noises from outside can be heard because the upper part of the space is open. If you are making calls that deal with personal information, etc., security issues may arise, so this is suitable for people in the business where such problems do not occur. 【Fully private room type】 The "fully private" type of serviced office is completely sealed with no gaps up to the ceiling.The top is sealed for excellent soundproofing.Another advantage is that each room has its own air-conditioning unit, so you can control the temperature by yourself. On the other hand, rents are often set slightly higher than for booth types.However, given the risk of security problems, it is worth paying the higher rent.The advantage is that your concentration is not affected by the noise around you, so choose a balance between cost, productivity, and risk. 5. Availability time One thing that is often overlooked when using a serviced office is the hours of use.While some offices are available 24 hours a day, 7 days a week, some offices have predetermined hours of use from _ hours to _ hours in order to collectively manage and preserve the security of companies using the same section of the serviced office.For example, it is not uncommon for a customer to say, "I signed a contract thinking I could use the service 24 hours a day, but in fact I could not use it during the late night hours…". This matter varies from management company to management company and office to office, so if you want to use the office early in the morning or late at night, be sure to check the hours of operation before signing a contract.In most cases, serviced offices that are available 24 hours a day, 365 days a year have individual security controls, such as the distribution of individual card keys or security keys. 6. Security measures Information leaks and the leakage of personal information are particularly alarming risks in this day and age.Not all information leaks and personal information leaks are caused by hacking on the Web.Unlocked office locks or eavesdropping on phone calls can also be a cause.Therefore, the availability of security measures is one of the most important factors to consider when choosing a serviced office. In particular, serviced offices are frequented by an unspecified number of people.Choose an office with solid security measures in place, including. Access control by dedicated card keySecurity patrols and security cameras to check for suspicious personsLocker with key for theft prevention Other network security measures should also be kept in mind if you are actively working with the Internet.Take measures to protect yourself, such as installing commercial security tools. 7. Notice to vacate period When you start your own business and use a serviced office as a sole proprietor, it is inconvenient if you cannot move out easily.Choose an office space that can be easily vacated or relocated, especially if your business has the potential for rapid growth. Even if the monthly rent and initial costs are reasonable, if the notice period for moving out is long, it will be difficult to relocate the office, and you may miss the opportunity to expand your business because you cannot relocate. If this is the case where you have been in business for a long time and have a stable operation, it is not that much of a problem, but if you are just starting out and the future of your business is uncertain, you should choose a place where the notice to vacate is as short as possible. 8. Whether or not there are renewal fees or restoration costs Many serviced offices charge a renewal fee in addition to rent and security deposit, but sometimes the renewal fee is not included in the contract.Generally, it is equivalent to one month's rent, but there are cases where unexpected renewal fees are charged, so those who wish to keep running costs as low as possible should choose an office with no renewal fees. Otherwise, when you move out, you must follow the rules for restoring the property to its original condition and leave it in the clean condition it was in when you rented it.In most cases, a separate restoration fee is required, often amounting to several hundred thousand yen depending on the serviced office.To avoid regrets later, confirm the existence of restoration costs at the time of signing the contract.Also, if there are restoration costs, ask how much they cost on average. 9. Office Location Location" is very important when choosing an office for rent. Clients are more likely to visit if the office is close to a station and easily accessible, and having an office in a prime location increases credibility. In addition, it is important not only to be close to the station, but also to be able to walk smoothly and to be sure that the surrounding area is not unsafe. Furthermore, if there is a bank or post office open near the office, it will be convenient for urgent cash payments. In particular, the major advantage of renting an office is that you can use an office in a good location at a lower cost than if you were to purchase a regular office, so you may first decide whether or not to rent based on whether the location is good or not.Once you have searched for a serviced office and found a property you are interested in, we recommend that you actually visit the site to see the access conditions and the surrounding environment. If you keep the above points in mind when looking for a serviced office, you will be able to find the perfect place. Tensho Office is the best choice for office rental! If you are looking for an office in Tokyo, please consider Tensho Office.Tensho Office has serviced offices in prime locations in Tokyo (Shinjuku, Shibuya, Minato, Chiyoda, etc.) with the following features. 1. Low initial cost! The initial cost is very reasonable: 50,000 yen (excluding tax) for a room for one person, 100,000 yen (excluding tax) for a room for two or more people, and only the first month's rent. Furthermore, there is no broker's fee, security deposit, key money, or security deposit required. 2. Corporate registration is possible At Tensho Office, you can register a corporation just like a regular office. This makes it safe for those who are thinking of starting a business. 3. Full services The use of meeting rooms (with time limits), internet, utilities, and full facilities (shredder, dedicated mailboxes, delivery boxes) are available. This reduces many running costs. Tensho Office rents desks and chairs free of charge, which is very convenient when increasing or decreasing the number of staff.If you wish, our staff will bring it to your room.If you need other office furniture, you can bring it in yourself, so you can create an office environment that is more your own. Multifunctional machines (copy and facsimile machines) are available in each office for shared use.*If printed, a separate fee will be charged. 4. Soundproof The Tensho office has soundproofing material in the partitions that separate each room.In summary. Use of Conference RoomUse of the InternetUse of full facilities (lounge, private mailboxes, delivery boxes, etc.)Desk and chair rentalUtilities chargeTelephone line installed in the roomCleaning of common areas (by Tensho Office employees, Monday through Friday) This full range of services is available.Overall, the office is very user-friendly in terms of cost performance and convenience. If you are interested, please contact us for more information.

If you start up your business, where you want to work is the one of the things you need to decide. Renting an office space is becoming common for companies with a small number of employees and even for freelancers. There are number of benefits associated with renting an office space. About office for rent (Serviced Office) What is office for rent? In Japan, there are two type of ways you can rent an office. One is renting office spaces from a building owner which is called office for rent, and the other is renting from office providers, called serviced office. With serviced office, you can save your money and will not need to purchase desk and chair as it is provided. What is the difference between shared office? The biggest difference between serviced office and shared office is to have a private space or not. You can have a completely private space as same as office for rent. In contrast, shared office is you share a section of a floor with multiple tenants. Benefits of having a serviced office 1.Provided office furniture Some of the office furniture such as desk and chair and photocopiers are provided in serviced office. You will be able to save your money starting your business. 2.Convenient location and affordable initial fee The most of serviced office is located close to metropolitan area and major stations so you can work in a convenient environment.Moreover, the initial fee is less-expensive compared to office for rent which is required to pay 6 – 12 months’ rent in advance as an initial fee. However, the market price of the initial fee of serviced office is 1 – 2 months’ rent, so you can suppress the initial cost. 3.Various optional services A lot of serviced office providers have optional service such as telephone forwarding and café. It is workers friendly to have the services according to your needs. 4.Registerable office address The most of serviced offices are registerable. There are numbers of tedious process registering address, but with serviced office address it might go smooth. 5.Various sized office spaces There are wide range of the size of serviced office, for 1 person to more than 20. you can easily change the location of your office depending how many employees there are. Disadvantage of having a serviced office 1.There is a risk it might cost more than office for rent If you wish to use a lot of optional service such as meeting room and telephone forwarding service, you might need to pay additional fee. Therefore it would cost more than the rent of office for rent. However, it is convenient for people who need just an office space. 2.Interior cannot be renovated Since it is a rental space, the interior of the space cannot be renovated. You would need to evacuate the space in the same condition as when you moved in What service do they have, and the cost of the serviced office? General services of serviced offices Each provider has different services, but listed below is the common service they usually offer.1.Reception2.Collecting mails3.Meeting spaces4.Room cleaning5.Internet Some providers charge for the services above, so it is necessary to ask providers in advance if you need to pay the additional fee. Market price for serviced offices Price of serviced office is consisted with the initial fee and the monthly rent. In Tokyo, the market price of the initial fee is from 150,000 yen to 200,000 yen, the rent is from 40,000 yen to 100,000 yen. It will cost more if you add optional services. Comparison between serviced office and other options Now, here is the comparison between home office, virtual office, shared office, office for rent and serviced office. 1.Home office Home office is the first thing you come up with when you think about getting work space instead of having your own office. In this way you will not need commute to your work place and save your time and also money.However, working at home makes it harder for you to make the distinction between work and private, and may reduce trust in your company. 2.Virtual office Compared to serviced office which having a working space as your office, with virtual office you do not have actual working space, but getting office address, telephone number and FAX number. It is quite reasonable unlike renting actual office space, but sometimes it makes registering your office address more difficult and your customer cannot visit your office. Therefore, for people who have just launched their business should get an actual office space. 3.Shared office Shared office is you share a work space with multiple users. You do not have your own private space with it. The rent is cheaper than serviced office, but there is a risk of information leakage. 4.Office for rent Office for rent is a type of an office you make a contract with owners. It has advantage of earning liability, and the interior can be renovated. On the other hand, the initial fee is more expensive and you need to wait longer to move in. Tensho Office have the affordable and great quality office space for rent If you are looking for an office space in Tokyo, Tensho Office must be the first and the best option you have. Tensho Ofice provide number of offices around Tokyo, and here is the special feature. 1.Affordable initial fee The initial fee of the office space is affordable which is 50,000 yen for the space for one person, and for more than two is 100,000 yen. Moreover, there is no brokerage fee, guarantee fee, and other deposits. 2.Registerable address At Tensho Office, you can register your company as same as normal offices, so it is ideal for people who starting up their business. 3.Great selection of no charge services You can use Tensho Office’s meeting room, internet, electricity, shredder, photocopier, mailbox and delivery locker for free. Services you get for fee1)Meeting room2)Internet3)Lounge space4)Mailbox and delivery locker5)Office furniture6)Water and electricity bill (They are included the common area fee)7)Installed phone line8)Common area cleaning Overall, it is good cost performance. Please feel free to contact us if you are considering renting an office space.